European Structural and Investment Funds
Interactive Workshop | 17.10.2019 - 18.10.2019 | Venice | Language: English

The Assurance Package: Get Ready for February 2020! Annual Accounts | Management Declaration | Annual Summary | Annual Control Report

This workshop will help you to get best prepared for the successful preparation and accurate submission of the Assurance Package 2020 to the European Commission. Certifying Authorities will learn how to conduct and submit annual accounts. Managing Authorities will get expertise on how to prepare the management declaration and annual summary. Audit Authorities will be trained on how to draw up the audit opinion and annual control report.

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Overview

In the current programming period a stronger control regime with the focus on effective financial management and control system was established. One of the requirements of this financial management and control system is the twelve-month accounting year, which starts on 1 July and ends on 30 June (except for the first accounting period). According to the requirements of the European Commission, managing, certifying, audit authorities and intermediate bodies have to prepare the Assurance Package and to provide all included documents to the European Commission by 15 February of the next accounting year.

Certifying authority is challenged to submit annual accounts, based on certified payment applications, conducted by the managing authority during the accounting year. Accounts shall be accompanied by the management declaration and annual summary of the final audit reports and of the controls carried out – this is the responsibility of the managing authority. Finally, the audit authority has to submit the annual control report and opinion of an independent audit body drawn up in accordance with internationally accepted audit standards.

A very clear division of tasks, smooth communication and efficient interplay between the involved authorities are crucial for the successful and accurate submission of all the documents of the Assurance Package to the European Commission.

Programme

The two-day intensive workshop focuses on the following topics:

  • Requirements and obligations of managing, certifying, audit authorities and intermediate bodies for the preparation and submission of the Assurance Package to the European Commission
  • Management verifications: role of the managing authority/intermediate body
  • How to prepare, certify and submit payment applications to the European Commission
  • How to prepare, certify and submit annual accounts to the European Commission
  • Audit of annual accounts
  • How to conduct annual summary and management declaration
  • Verification of annual summary and management declaration
  • How to prepare audit opinion and annual control report
  • Errors and irregularities in the Assurance Package
  • Audit of the Assurance Package by the European Court of Auditors

Who should participate?

  • Representatives from public authorities in charge of management and implementation of Operational Programmes, especially from:
    • Managing Authorities
    • Certifying Authorities
    • Audit Authorities
    • Intermediate Bodies
  • ESI Funds experts from regional and local authorities and experts involved in ETC Programme
  • Auditors controlling and auditing ESI Funds programmes and projects
  • Experts from National and regional Courts of Auditors
  • Experts from Institutions involved in the implementation of ESI funds
  • Consultants and lawyers specialized on ESI Funds
  • Beneficiaries of EU funded projects

Workshop Material – No need to miss anything!

If you are unable to make it to the workshop you may want to order a copy of the printed material including the access data to all presentations shown during the events. The price is € 199,- (each, excl. of VAT).
If interested, please contact  Anya Zuschke.

Day 1: Thursday, 17 October | 08:45 - 18:00

08:45

Registration

09:00

Welcome Note by Lexxion and Chair; Introduction Round

Session 1
The Assurance Package: Requirements and Obligations of Managing, Certifying, Audit Authorities and Intermediate Bodies

09:30

Introduction into the Assurance Package

  • Regulatory framework
  • What is the Assurance Package
  • Requirements and obligations of involved actors
  • Management declaration and annual summary (Managing Authority)
  • Annual accounts (Certifying Authority)
  • Audit opinion and annual control report (Audit Authority)
  • Timing obligations for programming bodies and division of tasks
Stavri Ttofa Head of the Verifications and Certification Directorate, Treasury of Cyprus
10:00

Coffee Break

Session 2
Payment Applications and Annual Accounts

10:30

Management Verifications: Role of the Managing Authority/Intermediate Body

  • Legal Requirements
  • Strategy and planning for verifications
  • Timing/nature/frequency of verifications
  • Administrative versus on-the-spot verifications
  • Cooperation between managing authorities and intermediate bodies
  • Control of management verifications
  • Compliance with state aid and public procurement rules
  • Verifications and Simplified Cost Options
  • Risk analysis and sampling
  • Control of management verifications
  • Record-keeping and reporting requirements
  • The importance of documentation in the verification process
  • What should be included in the summary of management verifications
  • Communication of results of management verifications to certifying authority
Simon Hannah ERDF Compliance and Quality Assurance Manager, East of England ERDF Growth Delivery Team, Ministry of Housing, Communities and Local Government, Cambridge
12:00

Lunch Break

13:00

How to Draw up, Certify and Submit Payment Applications to the European Commission

  • Preparation, documentation and reporting requirements
  • Content of payment applications
  • Legal requirements for certification process
  • Taking into account results of management verifications for certification
  • Taking into account results of audits for certification
  • Other activities performed in order to certify payment applications
  • Submission of payment applications to the European Commission
Stavri Ttofa Head of the Verifications and Certification Directorate, Treasury of Cyprus
14:00

Practical Exercise

Participants will be offered to go through the template for payment application and discuss the challenges of conducting payment application and possible mistakes, which may occur.

Stavri Ttofa Head of the Verifications and Certification Directorate, Treasury of Cyprus
14:30

Coffee Break

15:00

How to Draw up, Certify and Submit Annual Accounts to the European Commission: Exchange of Experiences from 2017, 2018 and 2019

  • Timeline for annual accounts
  • Preparation, documentation and reporting requirements
  • Content of annual accounts
  • Which information can be added after submission to the European Commission
  • Examination and acceptance of accounts
Stavri Ttofa Head of the Verifications and Certification Directorate, Treasury of Cyprus
16:00

Practical Exercise

Participants will be offered to go through the template for annual accounts and discuss, how to summarize the information from all payment applications and put it into annual accounts in a right way.

Stavri Ttofa Head of the Verifications and Certification Directorate, Treasury of Cyprus
16:30

Audit of Annual Accounts

  • Regulatory framework
  • Timeline for conducting audit of annual accounts
  • Communication between certifying and audit authorities
  • How to use results of system audits for the audit of accounts
  • How to use results of audit of operations for the audit of accounts
  • Final additional verifications of the draft certified accounts
  • Audit opinion on the accounts
Olga Guza Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia
17:15

Workshop

Participants will go through the check list for audit of accounts and discuss in groups the most important issues to be checked and the common errors.

Olga Guza Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia
17:30

End of Day 1

Day 2: Friday, 18 October | 9:00 - 16:00

Session 3
Annual Summary and Management Declaration

09:00

Annual Summary and Management Declaration

  • Regulatory framework & requirements from the EC
  • What are the annual summary and Management Declaration
  • Elements of the Management Declaration
  • How to summarize final audit reports
  • Difficulties by summarizing management verifications
Simon Hannah ERDF Compliance and Quality Assurance Manager, East of England ERDF Growth Delivery Team, Ministry of Housing, Communities and Local Government, Cambridge
10:00

Coffee break

Session 4
Audit Opinion and Annual Control Report

10:30

Audit Opinion and Annual Control Report

  • Regulatory framework and requirements from the European Commission
  • Results of audit activities
    • System audits
    • Audit of operations and sampling
    • Audit of accounts
    • Verification of management declaration and annual summary
  • Annual Control Report
  • Opinion
  • Timeline
  • Difficulties
Olga Guza Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia

Session 5
Most Common Errors and Irregularities in the Assurance Package and
How to Treat Them

(incl. 1 hour lunch break at 12:30-13:30)

11:30

Errors and Irregularities to be Identified in the Assurance Package

  • Definition of an irregularity and difference between error, irregularity and fraud
  • Overview on most common types of errors and irregularities
  • Irregularities in public procurement and State aid
  • Simplified Cost Options and Irregularities
  • Ineligible Costs
  • The role and obligations of managing authorities and intermediate bodies in the identification of irregularities
  • How to treat irregularities in annual accounts – perspective of the certifying authority
  • Irregularities coming out of audits – view of the audit authority
Simon Hannah ERDF Compliance and Quality Assurance Manager, East of England ERDF Growth Delivery Team, Ministry of Housing, Communities and Local Government, Cambridge

Session 6
Perspective from the European Court of Auditors

14:30

Audit of the Assurance Package by the European Court of Auditors

  • New challenges and obstacles for the European Court of Auditors
  • Experiences from ECA´s audit of the Assurance Package
Juan Ignacio Gonzalez Bastero Principal Manager, Chamber 2 Directorate, European Court of Auditors, Luxembourg
(invited)
16:00

End of the Workshop and Distribution of Certificates


*Programme may be subject of change

Speakers

Stavri Ttofa
Head of the Verifications and Certification Directorate, Treasury of Cyprus

More info
Simon Hannah
ERDF Compliance and Quality Assurance Manager, East of England ERDF Growth Delivery Team, Ministry of Housing, Communities and Local Government, Cambridge

More info
Olga Guza
Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia

More info
Juan Ignacio Gonzalez Bastero
Principal Manager, Chamber 2 Directorate, European Court of Auditors, Luxembourg

More info

Venue

Exclusive Venue in the Centre of Venice

n/a
Venice, Italy
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Interactive Workshop | 17.10.2019 - 18.10.2019 | Venice | Language English

Participation Fees
Reduced fee for public authorities: € 1.240,- (excl. VAT)
Regular fee: € 1.640,- (excl. VAT)

The Italian VAT of 22% will be added.

Seating limit
The number of seats is limited. Registrations will be accepted first come, first served.

Are you a public authority?
Ticket Type Price Spaces
The Assurance Package: Get Ready for February 2020!
Regular fee / Reguläre Teilnahmegebühr
€1.640,00
The Assurance Package: Get Ready for February 2020!
Reduced fee for public authorities / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde
€1.240,00

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