European Structural and Investment Funds
Intensive Workshop | 08.10.2019 - 09.10.2019 | Nice | Language: English

Simplified Cost Options for Structural Funds

The use of Simplified Cost Options (SCOs) has been extended to all ESI Funds, being applicable to more projects and mandatory projects under 200.000€ (as from 2021). As such, public officials from Managing, Certifying, Audit Authorities and Intermediate Bodies, but also beneficiaries, need to be aware of how to correctly make use of flat rates, standard scales of unit costs and lump sums.

Participants will learn about the new requirements and how to adapt their working methods and procedures to this simplified method in compliance with eligibility rules and regularity of expenditures.

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Overview

The two-day intensive workshop focuses on:

Day 1

  • Why and how to use Simplified Cost Options
  • Calculation methods for Simplified Cost Options & practical exercises
  • Implementing Simplified Cost Options: considerations for managing authorities & beneficiaries
  • Best practice and recommendations for a successful use of Simplified Cost Models in Operational Programmes
  • Interactive session: Planning the activities for upcoming months in your Member State/Operational Programme

Day 2

  • Setting up Simplified Cost Models in ERDF projects
  • Verification of Simplified Cost Options
  • Audit of Simplified Cost Options & considerations for Audit Authorities

Who should participate?

  • Representatives from public authorities in charge of financial management, control and audit, especially from
    • Managing Authorities
    • Certifying Authorities
    • Audit Authorities
    • Intermediate Bodies
    • Regional and local authorities
    • Court of Auditors
  • Beneficiaries of EU funded projects, i.e.: Private and public companies, associations, research institutes
  • Bodies working in European Territorial Cooperation
  • Public and private banks and other financial intermediaries
  • International, national and local associations and networks
  • Consultants and lawyers

Methodology

Participants will be actively involved in the workshop. This round-table format offers a platform to learn about the new regulations and how to implement simplified cost models. Besides expert presentations, the focus will include discussions and exchange of national (best) practices as well as expert guidance on how to best implement and apply the foreseen measures and instruments in your country.

Just send to us your cases and questions in advance!
We will forward them to our speakers, who will include your issues in the programme and answer them during the seminar. All information concerning your questions and cases will be treated confidentially. As the number of participants is limited, participants will benefit from a maximum of exchange and discussion of their individual questions.


What participants of the previous workshop say:

“New programming period and new approach, combined with structural changes for most of Managing Authorities – It is obligatory to learn about SCOs”

“Fantastic course! You cover everything.”

“The professional scale that has been established by Lexxion is  extremly high.”

“It’s my second training in Lexxion for this year and I can say that they are very professional, with good and experienced speakers and important topics in the seminars. Thank you!”

“You are on the good way to solve my problems, which appear in my job everyday!”

“Thank you for this opportunity to listen to such highly qualified experts! Different points of view – precious.”

“Very useful and helpful. Very good presentation of the core issues, wonderful speakers.”

“The SCO workshop was very informative and helpful and the speakers shared  their contacts for further questions, if there will be any, which I consider the added value to the workshop and I am thankful that I was a participant.”


Workshop Material – No need to miss anything!

If you were unable to make it to the workshop you may want to order a copy of the printed material including the access data to all presentations shown during the event. The price is € 199,- (excl. of VAT). If interested, please contact Enrica Corpace.

Day 1: Tuesday, 8 October | 08:30 - 17:00

Chair of the Seminar
Louis Vervloet General Director, ESF Agency Flanders, Brussels
08:30

Registration

09:00

Welcome Note and Introduction Round

Session 1: New Rules & Calculation Methods

09:30
Focus on Outputs and Results: Why and How to Use Simplified Cost Options
  • Why use Simplified Cost Options?
  • Changes introduced by the Omnibus regulation
  • New and extended EU level options and off‐the shelf SCOs
  • Application of Art. 14.1 & Delegated Acts
  • New Regulation for 2021-2027 and its key wors: Simplification
Louis Vervloet General Director, ESF Agency Flanders, Brussels
10:30

Coffee Break

11:00

Calculation Methods for Simplified Cost Options

  • Flat‐rate Financing: Different categories of costs and rates applied
  • Standard scale of unit costs: Calculation and examples
  • Lump sums: Definition of milestones and output
  • How do you calculate staff costs?
  • Requirements for financial reporting
Louis Vervloet General Director, ESF Agency Flanders, Brussels
12:00

Practical Exercise: Calculation Methods of Simplified Options

  • Flat‐rates: Where and how to use them?
  • Standard scale of unit costs: How to calculate?
  • Lump Sums: Principles & Practical Examples
13:00

Lunch Break

Session 2: Implementation of Simplified Cost Options

14:00

Implementing Simplified Cost Options: Considerations for Managing Authorities & Beneficiaries

  • Developing and implementing a resultoriented approach
  • Requirements for financial management and control
  • Considerations and requirements for beneficiaries
  • Benefits & risks of using simplified options
  • Discussion and exchange of experiences
Louis Vervloet General Director, ESF Agency Flanders, Brussels
15:30

Coffee Break

16:00

Interactive Session: Planning the Activities for Upcoming Months in Your Member State/Operational Programme

  • Participants are asked to exchange and report on their current practices & experiences on SCOs
  • Discuss your current challenges and individual questions in full confidentiality
  • Receive expert guidance
Louis Vervloet General Director, ESF Agency Flanders, Brussels
17:00

End of Day 1

Day 2: Wednesday, 9 October | 08:30 - 16:30

Chair of the Seminar
Louis Vervloet General Director, ESF Agency Flanders, Brussels

Session 3: SCOs for ERDF Projects

08:30

Use and Intended Use of SCO for ESF, ERDF, CF and EAFRD

Discussion of the study based on an online survey carried out for the Commission in the Autumn 2017 of all ERDF-CF Managing Authorities (MAs) including MAs of multi-fund programmes.

t33 Sound Policy, Italy (invited)
09:30

Setting up Simplified Cost Models for ERDF Projects

  • How to use Simplified Cost models in ESF and ERDF?
  • What lessons can be learnt from 2007‐2013?
  • How to develop a Simplified cost model: steps, negotiations, and institutions involved
  • Eligible costs under ERDF and ESF
  • Public Procurement and SCOs
  • Flexibility in the operation of simplified cost models
  • Benefits, challenges and pitfalls
  • Discussion and exchange of experiences
European Commission DG Agri (invited)
10:15

Member State´s experience: Implementation of Standard Cost Model

11:00

Coffe Break

Session 4: Verification and Audit of SCOs

11:30

Verification of Simplified Cost Options

  • How to verify SCOs and what needs to be verified
  • Eligible Costs using SCOs
  • Compliance of SCOs with State aid and public procurement
  • How to reduce risks and errors?
  • Requirements for financial reporting
Maeve Hamilton Head of EU Managing Authority, Department for the Economy, Belfast
12:30

How to ensure a good partnership between Managing Authority and Audit Authority

  • Priciples
  • Case report on Northern Ireland
Maeve Hamilton Head of EU Managing Authority, Department for the Economy, Belfast
13:30

Lunch Break

14:30

Audit of Simplified Cost Options

  • Implementing Simplified Cost Options: Considerations for Audit Authorities
  • Implications for the audit procedure: Audit of methodology
  • Specific audit: the general approach to auditing SCOs
  • Compliance with eligibility rules: focus on public procurement and State aid rules
  • Specific audit trail requirements
  • Errors and irregularities: how to avoid them?
  • Discussion and exchange of experiences
Giorgio Centurelli Senior Expert for EU Structural Funds, Strategic Coordinator of the Italian National OP Governance and Auditor of OPs Emilia-Romagna Region ERDF and ESF, Italy
15:30

Coffee Break

15:45

Practical Exercise: How to Avoid Errors and Irregularities When Using SCOs?

Giorgio Centurelli Senior Expert for EU Structural Funds, Strategic Coordinator of the Italian National OP Governance and Auditor of OPs Emilia-Romagna Region ERDF and ESF, Italy
16:30

End of Workshop & Distribution of Certificates


*Programme may be subject to change.

Speakers

Louis Vervloet
General Director, ESF Agency Flanders, Brussels

More info
Maeve Hamilton
Head of EU Managing Authority, Department for the Economy, Belfast

More info
Giorgio Centurelli
Senior Expert for EU Structural Funds, Strategic Coordinator of the Italian National OP Governance and Auditor of OPs Emilia-Romagna Region ERDF and ESF, Italy

More info

Venue

31 Promenade des Anglais
Nice, France
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Hotel near the venue

Westminster Hotel
27 Promenade des Anglais
06000 Nice
Tel:+33 4 92 14 86 86
reservation@westminster-nice.com

Le Méridien Nice
1 Promenade des Anglais
Nice 06046
Tel: +33 (0)4 97 03 44 44
reservations.nice@lemeridien.com

Hotel Le Royal
23 Promenade des Anglais
06000 Nice
+33 (0)4 93 16 43 00
royal@vacancesbleues.fr

For a wide selection of hotels near the venue and in different price categories, you may check www.booking.com or www.hrs.com.

Online-Registration

Intensive Workshop | 08.10.2019 - 09.10.2019 | Nice | Language English

Participation Fees
Reduced fee for public authorities: € 1.240,- (excl. VAT)
Regular fee: € 1.640,- (excl. VAT)

The French VAT of 20% will be added.

Seating limit
The number of seats is limited. Registrations will be accepted first come, first served.

Are you a public authority?
Ticket Type Price Spaces
Simplified Cost Options for ESI Funds
Regular fee / Reguläre Teilnahmegebühr
€1.640,00
Simplified Cost Options for ESI Funds
Reduced fee for public authorities / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde
€1.240,00

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