European Structural and Investment Funds
Interactive Online Course |
09.03.2021 - 11.03.2021 |
Online |
Language: English

Simplified Cost Options for ESI Funds

The use of Simplified Cost Options (SCOs) has been extended to all ESI Funds, being applicable to more projects and mandatory projects under 200.000€ (as from 2021). As such, public officials from Managing, Certifying, Audit Authorities and Intermediate Bodies, but also beneficiaries, need to be aware of how to correctly make use of flat rates, standard scales of unit costs and lump sums.

Participants will learn about the new requirements and how to adapt their working methods and procedures to this simplified method in compliance with eligibility rules and regularity of expenditures.

Participate from wherever you are – high-quality content delivered to your (home) office. This is your first online course with Lexxion? Don’t worry, here’s a quick guide.

Starting from € 1.280,- (excl. VAT)



The two-day interactive online course focuses on:

Day 1

  • Why and how to use Simplified Cost Options
  • Calculation methods for Simplified Cost Options & practical exercises
  • Implementing Simplified Cost Options: considerations for managing authorities & beneficiaries
  • Best practice and recommendations for a successful use of Simplified Cost Models in Operational Programmes
  • Interactive session: Planning the activities for upcoming months in your Member State/Operational Programme

Day 2

  • tbc

Day 3

  • Setting up Simplified Cost Models in ERDF projects
  • Verification of Simplified Cost Options
  • Audit of Simplified Cost Options & considerations for Audit Authorities

Who should participate?

  • Representatives from public authorities in charge of financial management, control and audit, especially from
    • Managing Authorities
    • Certifying Authorities
    • Audit Authorities
    • Intermediate Bodies
    • Regional and local authorities
    • Court of Auditors
  • Beneficiaries of EU funded projects, i.e.: Private and public companies, associations, research institutes
  • Bodies working in European Territorial Cooperation
  • Public and private banks and other financial intermediaries
  • International, national and local associations and networks
  • Consultants and lawyers


An interactive online course by Lexxion Publisher combines presentations, cases studies and discussions on practical problems. All speakers present live via video and audio. Participants are actively involved in the online courses. By offering our participants the possibility to use their microphones and cameras during the whole course, we aim to recreate the atmosphere of a face-to-face Lexxion course. We encourage our participants to ask questions in real time and to take part in live discussions with speakers and other participants. Additionally, we offer breakout sessions, as part of this format, where participants work in smaller groups on real-life cases and exercises. During these exercises, participants have the technical possibility to see other group members and talk to them (using microphone and camera). There are ample opportunities for the participants to present their own problematic issues, discuss and solve them with the speakers and participants from other Member States.

The interactive online course materials are available for download before and after the event.

Upon request participants receive a certificate of participation.

What participants of previous workshops on Simplified Cost Options say:

“New programming period and new approach, combined with structural changes for most of Managing Authorities – It is obligatory to learn about SCOs”

“Fantastic course! You cover everything.”

“The professional scale that has been established by Lexxion is extremly high.”

“It’s my second training in Lexxion for this year and I can say that they are very professional, with good and experienced speakers and important topics in the seminars. Thank you!”

“You are on the good way to solve my problems, which appear in my job everyday!”

“Thank you for this opportunity to listen to such highly qualified experts! Different points of view – precious.”

“Very useful and helpful. Very good presentation of the core issues, wonderful speakers.”

“The SCO workshop was very informative and helpful and the speakers shared their contacts for further questions, if there will be any, which I consider the added value to the workshop and I am thankful that I was a participant.”

Zoom is our interactive online course platform. In order to join our online course, please check your device compatibility first.

What do you need in order to join the online course?

  • Speakers, Microphone; Camera is possible, if you would like to be seen during the course
  • A wired connection is strongly recommended.
  • If your internet connection doesn´t work, you can join the course by telephone, using a dial-in number. In this case there might be additional telephone costs.

How to join the online course?

  • Choose the computer from which you would like to follow the online course.
  • Please test your microphone and camera in advance. For this please install zoom and follow these instructions
  • In order to join the live online course, please open the URL link, which you receive from us. Please install the zoom, if not done yet
  • Click on “Join a Meeeting”, enter your full name, so that we could recognize you, and wait in the waiting room, until our host will let you in
  • Use your headset and camera

Minimum system requirements are as follows:

  • Operating System: Windows 7 or later; Mac OS X 10.12 or later, Linux.
  • Browser: The most recently-published versions of Chrome, Firefox, Microsoft Edge, Safari, or Opera.
  • High-speed internet: A consistent, high-speed connection is required. Mobile tethering, hotspots, slow or inconsistent public Wi-Fi networks may create latency when using video conferencing.


Why do I need to register before the online course starts?
Thank you for registering! This not only helps us to communicate with you in regard to technical issues but it
helps you to network with your fellow course participants.

Will the online course be recorded?
Please ask the responsible event manager.

Do I need a camera?
It is recommended to have a camera for more comfortable communication with the speakers and other participants.

Do I need a microphone?
Since this is an interactive online course, yes.

Do I need to install anything?
Yes, you should install Zoom app. Please click on the URL link, which you receive from us. It will automatically prompt to download the app.

Can I ask questions during the online course?
Yes, you can ask your questions live by using your microphone. You can speak to all participants at the same time as you may have experienced in Skype.

When can I enter the online course I’m attending?
Please enter Zoom 10 minutes before start. Our host will let you in in due time.

May I leave the online course and come back later?
Yes, just log in at a later time during the online course.

May I access via Phone?
Yes, you can. Participating via phone means you can listen only.

Can’t find invitation?
Please check your spam-folder. You should also ask your colleague from the IT department to ‘whitelist’ us. For more details please ask the corresponding event manager, who will be happy to help you.

I failed the Firewall System Check – what can I do?
All requirements can be found here.

I failed the Audio Output System Test – what can I do?
If you are using headphones or external speakers, try unplugging them. Please unmute your device. Test your speakers here to find out if they work.

I would like to participate but I’m waiting for an approval. Can I order a ticket on the day of the online course?
Sure. Please message We need to have a separate testing before the start of the online course.

My email address has changed – can I still participate?
Sure. Please provide us with your updated email adress; you will then receive a new invitation.

How do I contact the host of the online course? is happy to help you.

Day 1: Tuesday, 9 March | 09:00


Welcome Note and Introduction Round

Session 1: New Rules & Calculation Methods

Focus on Outputs and Results: Why and How to use Simplified Cost Options
  • Why use Simplified Cost Options?
  • Changes introduced by the Omnibus regulation
  • New and extended EU level options and off‐the shelf SCOs
  • Application of Art. 14.1 & Delegated Acts
  • New Regulation for 2021-2027 and its key wors: Simplification

Virtual Coffee Break


Calculation Methods for Simplified Cost Options

  • Flat‐rate Financing: Different categories of costs and rates applied
  • Standard scale of unit costs: Calculation and examples
  • Lump sums: Definition of milestones and output
  • How do you calculate staff costs?
  • Requirements for financial reporting

Practical Exercise: Calculation Methods of Simplified Options

  • Flat‐rates: Where and how to use them?
  • Standard scale of unit costs: How to calculate?
  • Lump Sums: Principles & Practical Examples

Virtual Lunch Break

Session 2: Implementation of Simplified Cost Options


Implementing Simplified Cost Options: Considerations for Managing Authorities & Beneficiaries

  • Developing and implementing a resultoriented approach
  • Requirements for financial management and control
  • Considerations and requirements for beneficiaries
  • Benefits & risks of using simplified options
  • Discussion and exchange of experiences

Virtual Coffee Break


Interactive Session: Planning the Activities for upcoming Months in your Member State/Operational Programme

  • Participants are asked to exchange and report on their current practices & experiences on SCOs
  • Discuss your current challenges and individual questions in full confidentiality
  • Receive expert guidance

End of Day 1

Day 2: Thursday, 11 March | The detailed programme of Day 2 will be published here soon.

Day 3: Friday, 12 March | 08:30

Session 3: SCOs for ERDF Projects


Use and Intended Use of SCO for ESF, ERDF, CF and EAFRD

Discussion of the study based on an online survey carried out for the Commission in the Autumn 2017 of all ERDF-CF Managing Authorities (MAs) including MAs of multi-fund programmes.


Member State´s Experience: Implementation of Standard Cost Model in Danmark


Virtual Coffee Break

Session 4: Verification and Audit of SCOs


Verification of Simplified Cost Options

  • How to verify SCOs and what needs to be verified
  • Eligible Costs using SCOs
  • Compliance of SCOs with State aid and public procurement
  • How to reduce risks and errors?
  • Requirements for financial reporting

How to ensure a good Partnership between Managing Authority and Audit Authority

  • Priciples
  • Case report on Northern Ireland

Virtual Lunch Break


Audit of Simplified Cost Options

  • Implementing Simplified Cost Options: Considerations for Audit Authorities
  • Implications for the audit procedure: Audit of methodology
  • Specific audit: the general approach to auditing SCOs
  • Compliance with eligibility rules: focus on public procurement and State aid rules
  • Specific audit trail requirements
  • Errors and irregularities: how to avoid them?
  • Discussion and exchange of experiences

Coffee Break


Practical Exercise: How to avoid Errors and Irregularities when Using SCOs?





Online, Germany
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Interactive Online Course | 09.03.2021 - 11.03.2021 | Online | Language: English

Participation Fees
Reduced fee for public authorities: € 1.280,- (excl. VAT)
Regular fee: € 1.480,- (excl. VAT)

The German VAT of 16% will be added. Customers from other EU countries with a valid VAT ID number receive an invoice without VAT (reverse charge).

If you can’t complete your booking, please email


Are you a public authority?
Ticket Type Price Spaces
Simplified Cost Options for ESI Funds
Regular fee / Reguläre Teilnahmegebühr
Simplified Cost Options for ESI Funds
Reduced fee for public authorities / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde

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