European Structural and Investment Funds
Interactive Online Course |
19.11.2020 - 20.11.2020 |
Online |
Language: English

Audit and Control of ESI Funds – Outlook on the New MFF

Managing, Certifying, Intermediate and Audit Authorities  face a number of challenges when implementing the audit and control requirements of the current programming period. At the same time, the proposals for the Regulatory Framework for Structural Funds 2021-2027, aiming among others, to simplify financial management and control system of ESI Funds, bring new practical questions. New regulations and requirements, as well as some old issues, can be challenging for professionals dealing with audit and control of ESI Funds.

Participate from wherever you are – high-quality content delivered to your (home) office. Please check your device compatibility to be ready to attend the online course. This is your first online course with Lexxion? Don’t worry, here’s a quick guide.

Starting from € 790,- (excl. VAT)

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Overview

Managing authorities, intermediate bodies and beneficiaries have to be aware of the audit requirements in order to be best prepared for audit visits. The day-to-day obligation of audit authorities is to conduct audit on operations, audit on projects and audit on payment claims, which causes such difficulties as choosing the right sampling method, handling of error rates and auditing of State aid and public procurement. Furthermore audit authorities have to meet requirements and assessment criteria in system audit and audit of accounts, and effectively conduct audit of the management declaration. A failure to comply with the rules and incorrect reimbursements of EU Funds may lead to repayments and financial liability of the EU Member States. When the amounts cannot be recovered and this is a result of fault of a Member State, the latter is obliged to reimburse these amounts to the budget of the Union. Therefore, national authorities have to meet the challenges of stronger financial controls and carry out the respective audits.

Programme

The two-day online course focuses on the following topics:

  • Control and Audit Framework for Managing, Certifying, Intermediate and Audit Authorities 2014-2020 versus 2021-2027
  • Changes and challenges for Audit Authorities related to the Corona Pandemic
  • Key requirements and assessment criteria related to system audits
  • How should managing authority/intermediate body/beneficiary best prepare for auditors’ visits?
  • What does the audit authority expect from the managing authority/intermediate body/beneficiary in terms of audits?
  • Audit of accounts
  • Audit documentation management (audit trail/working papers)
  • Audit of Simplified Cost Options
  • Audit of public procurement and audit of State aid
  • How to detect and manage errors and irregularities
  • How to combat fraud and corruption
  • How to analyse risks and implement a risk management system

Who should participate?

  • Representatives from public authorities in charge of  control and audit of ESI Funds, especially from:
    • Managing Authorities
    • Certifying Authorities
    • Audit Authorities
    • Intermediate Bodies
  • ESI Funds experts from regional and local authorities and experts involved in ETC Programme
  • Auditors controlling and auditing ESI Funds programmes and projects
  • Experts from EU, National and regional Court of Auditors
  • Experts from Institutions involved in implementation of ESI funds
  • Consultants and lawyers specialised on ESI Funds
  • Beneficiaries of EU-funded projects

Workshop Material – No need to miss anything!

If you are unable to make it to the workshop you may want to order a copy of the printed material including the access data to all presentations shown during the events. The price is € 199,- (each, excl. of VAT).
If interested, please contact  Anya Zuschke.

Bigmarker is our interactive online course platform. In order to join our online course, please check your device compatibility first.

What do you need in order to join the online course?

  • Speakers, Microphone; Camera is possible, if you would like to be seen during the online course.
  • A wired connection is strongly recommended.
  • If your internet connection doesn´t work, you can join the online course by telephone, using a dial-in number. In this case there might be additional telephone costs.

How to join the online course?

  • Choose the computer from which you would like to follow the online course.
  • Please check your device compatibility.
  • As soon as you get the invitation link: Please register for the online course by clicking the invitation link.
  • 15 minutes before the online course: Bring your headphones, click the invitation link, enter and enjoy the online course!

Minimum system requirements are as follows:

  • Operating System: Windows 7 or later; Mac OS X 10.12 or later, Linux.
  • Browser: The most recently-published versions of Chrome, Firefox, Microsoft Edge, Safari, or Opera.
  • High-speed internet: A consistent, high-speed connection is required. Mobile tethering, hotspots, slow or inconsistent public Wi-Fi networks may create latency when using video conferencing.

FAQ

Why do I need to register before the online course starts?
Thank you for registering! This not only helps us to communicate with you in regard to technical issues but it helps you to network with your fellow online course participants.

Will the online course be recorded?
Please ask the responsible event manager.

Do I need a camera?
It is recommended to have a camera for more comfortable communication with the speakers and other participants.

Do I need a microphone?
Since this is an interactive online course, yes.

Do I need to install anything?
No. We expect you to have a browser.

Can I ask questions during the online course?
Yes, you can ask your questions live by using your microphone. You can speak to all participants at the same time as you may have experienced in Skype.

When can I enter the online course I’m attending?
15 minutes before the start. You only can enter if you have passed the system check.

May I leave the online course and come back later?
Yes, just log in at a later time during the online course.

May I access via Phone?
Yes, you can. Participating via phone means you can listen only. Please keep in mind that you will be dialling a US number which would result in higher telephone costs.

Can’t find invitation?
Please check your spam-folder. You should also ask your colleague from the IT department to ‘whitelist’ us. For more details please ask the corresponding event manager, who will be happy to help you.

I failed the Firewall System Check – what can I do?
Please contact your IT department and have them open the necessary ports, which can be found here.

What are the detailed System requirements?
All requirements can be found here.

I failed the Audio Output System Test – what can I do?
If you are using headphones or external speakers, try unplugging them. Please unmute your device. Test your speakers here to find out if they work.

I would like to participate but I’m waiting for an approval. Can I order a ticket on the day of the online course?
Sure. Please message online@lexxion.eu. We need to have a separate testing before the start of the online course.

My email address has changed – can I still participate?
Sure. Please provide us with your updated email adress; you will then receive a new invitation.

How do I contact the host of the online course?
Please contact Anya Zuschke.

Day 1: Thursday, 19 November | 09:00 - 15:00

09:00

Welcome Note & Introduction


Session 1: Audit Findings, Challenges and Recommendations in ESI Funds

09:05

Changes and Challenges for Audit Authorities in the Programming Period 2021 – 2027

  • Are there any changes in the scope of system audits, audits of operations and audits of accounts?
  • Consequences in case of use of the enhanced proportionate arrangements
  • Challenges of ex-ante assessment of the SCO methodology
  • Further issues to be discussed
Mechthild von Maydell Director Audit Authority, State Chancellery and Ministry of Culture, Magdeburg
10:00

Changes and Challenges for Audit Authorities related to the Coronavirus Crisis

  • Second amendment of the Common Provisions Regulation as EU response to COVID-19 crisis
  • Simplification of audit requirements
  • Changes in the co-funding rates of projects
  • When should statistical and when non-statistical sampling methodologies be used?
  • Performance of on-the-spot checks
  • How do Audit Authorities adjust their working tools and working approach?
  • Communication with the auditees
Mechthild von Maydell Director Audit Authority, State Chancellery and Ministry of Culture, Magdeburg
11:00

Break

11:15

Audit Findings in System Audits and in Audit of Operations – Practical Insights

  • Audit findings and recommendations in system audits
  • Audit findings and recommendations in audits on operations/projects
  • Process of the audit of projects (planning, execution, reporting)
  • How to best prepare for audit visits?
  • What does Audit Authority expect from the Managing Authority/Intermediate Body?
Mechthild von Maydell Director Audit Authority, State Chancellery and Ministry of Culture, Magdeburg
12:15

Lunch break

12:45

Audit of Simplified Cost Options

  • Using SCO: Considerations for Audit Authorities
  • How to ensure good cooperation between Managing and Audit Authorities?
  • Practical exercises and group work on eligibility of costs: How to avoid errors and irregularities in SCO
Inese Levana Senior Auditor of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia, AFCOS Member, Riga
13:45

Break

14:00

Audit Findings in State Aid and Public Procurement

  • Use of professional expert institutions in public procurement and State aid
  • Public procurement and State aid errors detected and corrected during management verifications
  • Practical Examples of Audit Findings in Public Procurement and State Aid
Inese Levana Senior Auditor of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia, AFCOS Member, Riga
15:00

End of Day 1

Day 2: Friday, 20 November | 09:30 - 15:45

9:30

Audit of Project Selection

  • Selection process, division of functions and roles
  • Respect for independence and objectivity
  • Process and outcomes of decision on project / programme approval
  • Process of signing grant contract
  • Information to the beneficiaries
  • Appeal procedure
  • Attention to detail in more specific areas, such as ITI (Integrated territorial investment projects), large projects, financial instruments
  • Lessons learnt to take with us into 2021-2027
Inese Levana Senior Auditor of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia, AFCOS Member, Riga
10:15

Audit Documentation Management

  • Audit trail
  • Audit work papers
  • Annual control report and audit opinion
Inese Levana Senior Auditor of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia, AFCOS Member, Riga
11:00

Break


Session 2: Errors, Irregularities and Fraud in ESI Funds

11:15

Detecting and Managing Errors & Irregularities in ESI Funds

  • How to deal with errors and irregularities
  • Types of irregularities
  • How to prevent and detect irregularities
  • How to report irregularities
  • How to deal with financial corrections
  • How to strengthen and improve control and verification activities
  • What if irregularities are found?
Declan Wylde Head of Finance, Transport Infrastructure, Ireland
(invited)
12:15

Lunch break

12:45

Combating Fraud & Corruption in ESI Funds – Practical Insights from National Prospective

New Requirements and Tools

  • KR 7: anti-fraud measures
  • Instruments and methods for the prevention and detection of irregularities, fraud and corruption
  • How to identify red flags of fraud and corruption?
  • Cyber fraud
  • The anti‐fraud cycle
  • Capability of IT tools: The obligatory fraud risk self‐assessment tool and Arachne
  • Best practice from Latvia on implementation of Anti Fraud measures
Inese Levana Senior Auditor of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia, AFCOS Member, Riga
13:45

Best practice: How to Analyse Risks and Implement a Risk Management System?

  • Programme and project risk management
  • Anti-fraud strategy
Inese Levana Senior Auditor of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia, AFCOS Member, Riga
14:15

Break

14:30

Experience on Combating Fraud and Corruption from OECD Prospective

Declan Wylde Head of Finance, Transport Infrastructure, Ireland
(invited)
15:00

Irregularities and Fraud Risks Related to COVID-19

  • Increase of fraud cases and irregularities as the planning period is ending, now potentially much more boosted also by COVID 19 crisis opportunists
  • Fake news and trusted news – which will be the basis for many audit findings ahead
  • The new EPPO – if and how is the introduction of European Public Prosecutor’s Office going ahead
  • New fraud risks related to the implementation of anti-COVID 19 measures
  • How to avoid errors during the implementations of the projects
Inese Levana Senior Auditor of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia, AFCOS Member, Riga
15:45

End of the Interactive Online Course


*Programme may be subject to change.

Speakers

Mechthild von Maydell
Director Audit Authority, State Chancellery and Ministry of Culture, Magdeburg

More info
Inese Levana
Senior Auditor of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia, AFCOS Member, Riga

More info
Declan Wylde
Head of Finance, Transport Infrastructure, Ireland

More info

Venue

Online

n/a
Online, Germany
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Online-Registration

Interactive Online Course | 19.11.2020 - 20.11.2020 | Online | Language: English

Participation Fees
Reduced fee for public authorities: € 790,- (excl. VAT)
Regular fee: € 990,- (excl. VAT)

The German VAT of 16% will be added. Customers from other EU countries with a valid VAT ID number receive an invoice without VAT (reverse charge). Without VAT ID number, the country-specific VAT will be charged.

Are you a public authority?
Ticket Type Price Spaces
Audit and Control of ESI Funds - Outlook on the New MFF
Regular fee / Reguläre Teilnahmegebühr
€990,00
Audit and Control of ESI Funds - Outlook on the New MFF
Reduced fee for public authorities / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde
€790,00

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