European Structural and Investment Funds
Online Workshop |
08.06.2021 - 09.06.2021 |
Online |
Language: English

How to Effectively Implement and Control AMIF, ISF & BMVI: Transition Towards 2021-2027

Asylum, Migration and Integration Fund (AMIF), Internal Security Fund (ISF) and Border Management and Visa Instrument (BMVI) tackle Europe-wide migration and immigration challenges. To implement these funds efficiently and effectively, officials in public authorities need to have sufficient knowledge of challenges and pitfalls in implementation, management and control of AMIF, ISF and BMVI in practice.

Participate from wherever you are – high-quality content delivered to your (home) office. This is your first online course with Lexxion? Don’t worry, here’s a quick guide.

Participants receive a certificate upon participation.

Starting from € 790,- (excl. VAT)

Reservation: You are welcome to reserve your seat, which is financially non-binding. For this, please drop me an email.: zuschke@lexxion.eu

Cancellation: The cancellation of participation must be in writing and is possible free of charge up to 14 days before the start of the event. In case of no-show or cancellation later than two weeks before the date of the event, the entire event price plus VAT is due.

Download Programme Share

Overview and Programme

Asylum, Migration and Integration Fund (AMIF), Internal Security Fund (ISF) and Border Management and Visa Instrument (BMVI) tackle Europe-wide migration and immigration challenges. To implement these funds efficiently and effectively, officials in public authorities need to have sufficient knowledge of challenges and pitfalls in implementation, management and control of AMIF, ISF and BMVI in practice. Join us during the upcoming online workshop and learn about the following topics:

  • Financial management, control and audit requirements for AMIF, ISF and BMVI 2014-2020 versus 2021-2027
  • How to use Simplified Cost Options for Migration and Security Funds, which are compulsory from 2021?
  • How to make management verifications of AMIF and ISF more effective?
  • What are the key requirements for system audit, audit of expenditures and audit of accounts?
  • How to ensure appropriate record-keeping and appropriate audit trail when security aspects have to be considered?
  • How to audit Simplified Cost Options in AMIF, ISF and BMVI?
  • How is the audit of Migration and Security Funds by the European Court of Auditors carried out?
  • How to detect and manage errors and irregularities, concerning lack of access to the documentation because of security aspects?
  • How to combat fraud and corruption?

Who should participate?

  • Representatives from public authorities in charge of financial management, control and audit of Migration and Security Funds (AMIF, ISF and BMVI), especially from:
    • Ministry of Interior
    • Ministry of Migration
    • Ministry of Foreign Affairs
    • Ministry of Refugees, Immigration and Integration Affairs
    • Ministry of Justice
    • Ministry of Finance
    • Ministry of Labour and Social Affairs
    • Police authorities such as:
      • Border Police
      • Border Guards
      • National and Regional Police Forces
      • Border Control Agencies
  • ESI Funds experts from regional and local authorities
  • Auditors controlling and auditing AMIF, ISF and BMVI programmes and projects
  • Experts from EU, national and regional Courts of Auditors
  • Experts from institutions involved in the implementation of AMIF, ISF and BMVI
  • Consultants and lawyers specialised on AMIF, ISF and BMVI
  • Beneficiaries of AMIF, ISF and BMVI

Previous Participants Said

“Thank you for organising an excellent course. It was very comprehensive with guest speakers who well informed. Also, it contained a lot of information both for those who were new to EU funds and those who have experience.”

“Thank you for organising the delivery of this online course which went really well.  The breakout rooms were a novel and worthy idea. It was also helpful to have the slides which are very useful resources for our work”.

“The event is very useful for me because it has contributed to add new knowledge in this field and to share information with peers of mine from other member states”.

Methodology

A workshop by Lexxion Publisher offers the possibility to meet with experts from EU institutions, Member States as well as the private sector. The different perspectives of our experienced trainers will support you in applying complex rules to your practical day-to-day work. To achieve the best results, a mix of learning methods will be applied in the course.

Our approach combines the three stages of learning to ensure that the participants obtain the best possible understanding of the applied rules:

1) Identification of the main rules and principles,
2) Appreciation of the complexities and limitation of the principles,
3) Application of the rules and principles.

The participants will be actively involved in the course. The sessions will combine presentations, case studies and discussion on practical problems. You will have ample opportunity to present your own issues and discuss them with the speakers and participants from other Member States.

Just send to us your cases and questions in advance! We will forward them to our speakers, who will include your issues in the programme and answer them during the course. All information concerning such problems and cases will be treated confidentially.

Course materials are available for download after the event.

Online Course

During the online course by Lexxion Publisher all speakers present live via video and audio. Participants are actively involved in the online courses. By offering our participants the possibility to use their microphones and cameras during the whole course, we aim to recreate the atmosphere of a face-to-face Lexxion course. We encourage our participants to ask questions in real time and to take part in live discussions with speakers and other participants. Additionally, we offer breakout sessions, as part of this format, where participants work in smaller groups on real-life cases and exercises. During these exercises, participants have the technical possibility to see other group members and talk to them (using microphone and camera). Moreover, we make use of different interactive features of the online platform, such as polls, multiple choice questions and quizzes. This way participants can test their knowledge on the topic, anonymously. There are ample opportunities for the participants to present their own problematic issues, discuss and solve them with the speakers and participants from other Member States.


Course Material – No need to miss anything!

If you are unable to attend the course you may want to order all the presentations shown during the event. The price is € 199,- (excl. of VAT). If interested, please contact Anya Zuschke.

How to Join the Course Online

Zoom is the platform for online participation in this course. In order to join the course online, please check your device compatibility first.

What do I need in order to join the course online?

  • Speakers, Microphone; Camera is possible, if you would like to be seen during the course
  • A wired connection is strongly recommended.
  • If your internet connection doesn´t work, you can join the course by telephone, using a dial-in number. In this case there might be additional telephone costs.

Minimum system requirements are as follows:

  • Operating System: Windows 7 or later; Mac OS X 10.12 or later, Linux.
  • Browser: The most recently-published versions of Chrome, Firefox, Microsoft Edge, Safari, or Opera.
  • High-speed internet: A consistent, high-speed connection is required. Mobile tethering, hotspots, slow or inconsistent public Wi-Fi networks may create latency when using video conferencing.

How do I join the course online?

  • Choose the computer from which you would like to follow the course.
  • Please install the zoom, if not done yet. Install here.
  • Please test your microphone and camera in advance. For this, follow these instructions.
  • Open the Zoom App, click on “Join a Meeeting”, enter your full name, so that we could recognise you, enter the ID and the Passcode, which we sent you, and wait in the waiting room, until our host will let you in.
  • Alternatively, it is possible to use Zoom through browser or through skype for business. BUT! Some functions are not available in these versions, therefore we highly recommend using the downloaded App.
  • Use your headset and camera.

FAQ for Online Participation

Why do I need to register before the course starts?
Thank you for registering! This not only helps us to communicate with you in regard to technical issues but it
helps you to network with your fellow course participants.

Will the course be recorded?
Please ask the responsible event manager.

Do I need a camera?
It is recommended to have a camera for more comfortable communication with the speakers and other participants.

Do I need a microphone?
Since this is an interactive course, yes.

Do I need to install anything?
Yes, you should install Zoom app here.

Can I ask questions during the course?
Yes, you can ask your questions live by using your microphone. You can speak to all participants at the same time as you may have experienced in Skype.

When can I enter the course I’m attending?
Please enter Zoom 10 minutes before start. Our host will let you in in due time.

May I leave the course and come back later?
Yes, just log in at a later time during the course.

May I access via Phone?
Yes, you can. Participating via phone means you can listen only.

Can’t find invitation?
Please check your spam-folder. You should also ask your colleague from the IT department to ‘whitelist’ us. For more details please ask the corresponding event manager, who will be happy to help you.

What are the detailed System requirements?
All requirements can be found here.

I failed the Audio Output System Test – what can I do?
If you are using headphones or external speakers, try unplugging them. Please unmute your device. Test your speakers here to find out if they work.

I would like to participate but I’m waiting for an approval. Can I order a ticket on the day of the course?
Sure. Please message events@lexxion.eu.

My email address has changed – can I still participate?
Sure. Please provide us with your updated email adress, you will then receive a new invitation.

How do I contact the host of the course?
events@lexxion.eu is happy to help you.

Day 1: Tuesday, 8 June

09:00

Welcome Note by Lexxion and Introduction Round

Session 1: Financial Management and Control Requirements 2014-2020 versus 2021 2027: What Actually Changed

09:30

Overview of Regulatory Framework 2021‐2027 and Influence of the Pandemic

  • Regulatory Framework 2021-2027
  • What are the priorities of the new programming period?
  • Main changes
  • New role of AMIF, BMVI and ISF
  • Influence of the Pandemic on Migration and Security Funds
Ivan Ramljak Head of Service for Audit of EU funds for Asylum, Migrations, Integration and Internal Security, ARPA, Croatia
11:00

Coffee Break

Session 2: Simplified Cost Options for Migration and Security Funds

11:15

How to Effectively Use Simplified Cost Options for Migration and Security Funds: Experience from one of the Member State

  • Communication from the European Commission on Simplified Cost Options at EU level in the area of HOME Affairs (16/07/2020)
  • SCO calculation methods
  • Setting up Simplified Cost Models for Migration and Security funds projects
Krasimir Nikolov Chief Internal Auditor in the Audit Authority at the Ministry of Interior, Bulgaria
12:15

Lunch Break

Session 3: First Level Control and Verification of Migration and Security Funds

13:00

Regulations on Management Verifications

  • Required verifications
  • Legal and national requirements
  • Electronic documents
  • Administrative versus on the spot controls
Peter Barker Head of Audit and Assurance, UK Responsible Authority, Sheffield
13:30

Carrying out Verifications of AMIF and ISF in Practice

  • UKRA verifications
  • What can help you to get acquainted with and understand a project better
  • Carrying out the controlling activities
  • Reporting requirements
  • Record keeping
Peter Barker Head of Audit and Assurance, UK Responsible Authority, Sheffield
14:45

Coffee Break

15:00

Verification of Public Procurement Tricky Issues to Consider in AMIF and ISF

Peter Barker Head of Audit and Assurance, UK Responsible Authority, Sheffield
15:15

Practical Experiences in Breakout Rooms: Verification of Simplified Cost Options

Peter Barker Head of Audit and Assurance, UK Responsible Authority, Sheffield
15:30

End of Day 1

Day 2: Wednesday, 9 June

Session 4: Audit Requirements and Challenges for AMIF and ISF

08:30

Audit Challenges for AMIF and ISF (incl. group work in breakout rooms)

  • Audit of expenditure
  • Key requirements and assessment criteria related to system audits
  • System assessment categories
  • How should responsible authorities/delegated authorities/beneficiaries best prepare for auditors’visits?
  • What does the audit authority expect from the responsible authorities/delegated authorities/beneficiaries in terms of audits?
  • Audit of accounts
  • Audit documentation management (Audit trail/working papers)
  • Real life practical examples on audits of projects from the Croatian Audit Authority
Ivan Ramljak Head of Service for Audit of EU funds for Asylum, Migrations, Integration and Internal Security, ARPA, Croatia
10:45

Coffee break

11:00

Audit of Simplified Cost Options (incl. group work in breakout rooms)

  • How to ensure good cooperation between Responsible Authority and Audit Authority
  • Using SCOs considerations for auditors
  • Special audit trail requirements
  • Compliance with eligibility rules
  • Errors and irregularities in SCOs
  • Practical exercises and group work on eligibility of costs
Zoltan Papp Deputy Head of Task for MFF3 Financial Audit, Chamber III, European Court of Auditors, Luxembourg
(invited)
12:45

Lunch Break

13:15

Audits by the European Court of Auditors

  • Approach of the European Court of Auditors
  • How to best prepare for the audit visits
Zoltan Papp Deputy Head of Task for MFF3 Financial Audit, Chamber III, European Court of Auditors, Luxembourg
(invited)

Session 5: Irregularities and Fraud in AMIF and ISF

14:00

Detecting and Managing Errors and Irregularities

  • Irregularities versus fraud
  • How to deal with errors and irregularities
  • Common pitfalls for irregularities
  • How to avoid recoveries of project funding?
  • How to deal with financial corrections?
  • Guidelines on financial corrections
  • How to report irregularities
  • How to strengthen and improve control and
    verification activities?
Ivan Ramljak Head of Service for Audit of EU funds for Asylum, Migrations, Integration and Internal Security, ARPA, Croatia
15:00

Coffee break

15:15

Combating Fraud and Corruption Practical Insights (incl. exercises in breakout rooms)

  • Fraud v error
  • Breakout session types of fraud
  • Why is fraud committed the fraud triangle
  • Justifying your actions
  • How is fraud detected
  • Fraud prevention Key Requirement 7
  • Red flags
Peter Barker Head of Audit and Assurance, UK Responsible Authority, Sheffield
16:00

End of the Online Workshop

Speakers

Ivan Ramljak
Head of Service for Audit of EU funds for Asylum, Migrations, Integration and Internal Security, ARPA, Croatia

More info
Krasimir Nikolov
Chief Internal Auditor in the Audit Authority at the Ministry of Interior, Bulgaria

More info
Peter Barker
Head of Audit and Assurance, UK Responsible Authority, Sheffield

More info
Zoltan Papp
Deputy Head of Task for MFF3 Financial Audit, Chamber III, European Court of Auditors, Luxembourg

More info

Venue

Online

n/a
Online, Germany
Map Unavailable

Online-Registration

Online Workshop | 08.06.2021 - 09.06.2021 | Online | Language: English

Participation Fees
Reduced fee for public authorities: € 840,- (excl. VAT)
Regular fee: € 990,- (excl. VAT)

The German VAT of 19% will be added. Customers from other EU countries with a valid VAT ID number receive an invoice without VAT (reverse charge).

Please e-mail events@lexxion.eu if technical problems occur with the booking.

Are you a public authority?
Ticket Type Price Spaces
How to Effectively Implement and Control AMIF, ISF & BMVI: Transition Towards 2021-2027
Reduced fee for public authorities / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde
€840,00
How to Effectively Implement and Control AMIF, ISF & BMVI: Transition Towards 2021-2027
Regular fee / Reguläre Teilnahmegebühr
€990,00










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