European Structural and Investment Funds
Interactive Intensive Online Course |
01.07.2020 - 03.07.2020 |
Online |
Language: English

Interactive Intensive Online Course: Simplified Cost Options for ESI Funds: Outlook Post 2020

Banner Event

The use of Simplified Cost Options (SCOs) has been extended to all ESI Funds, being applicable to more projects and mandatory for small projects. As such, public officials from Managing, Certifying, Audit Authorities and Intermediate Bodies, but also beneficiaries, need to be aware of how to correctly make use of flat rates, standard scales of unit costs and lump sums.

This 3-day Interactive Intensive Online Course is for specialists from Managing, Certifying & Audit Authorities and beneficiaries, who plan to set-up Simplified Cost Models or have already implemented this approach. Participants will learn about the new requirements and how to adapt their working methods and procedures to this simplified method in compliance with eligibility rules and regularity of expenditures.

Join from wherever you are – high-quality content delivered to your (home) office. Please check your device compatibility to be ready to attend the interactive online course. This is your first interactive online course with Lexxion? Don’t worry, here’s a quick guide.

Participants receive a certificate upon participation.

Starting from € 1.280,- (excl. VAT)

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Overview

The use of Simplified Cost Options (SCOs) has been extended to all ESI Funds, being applicable to more projects and mandatory for small projects. As such, public officials from Managing, Certifying, Audit Authorities and Intermediate Bodies, but also beneficiaries, need to be aware of how to correctly make use of flat rates, standard scales of unit costs and lump sums.

The 2014-2020 regulatory framework includes a number of measures that encourage the use of SCOs and improves their legal certainty: Among others, more possibilities are given to apply flat rates, not only based on indirect costs, but to calculate any type of costs, more calculation methods have been introduced and the threshold for lump sums has been increased. Although the extended use of simplification methods does explicitly include ERDF programmes, programme managers often encounter difficulties in their practical use, when it comes to cost calculation and eligibility of costs. As the use of simplified cost models and the move towards a result-based management have significant implications on the management and control of ESI Funds, all responsible programming bodies need to familiarise with these new requirements.

This intensive 3-day Summer Course is for specialists from Managing, Certifying & Audit Authorities and beneficiaries, who plan to set-up Simplified Cost Models or have already implemented this approach. Participants will learn about the new requirements and how to adapt their working methods and procedures to this simplified method in compliance with eligibility rules and regularity of expenditures.

Target Group

  • Representatives from public authorities in charge of financial management, control and audit, especially from:
    • Managing Authorities
    • Certifying Authorities
    • Audit Authorities
    • Intermediate Bodies
  • ESI Funds experts from regional and local authorities and experts involved in ETC Programme
  • Beneficiaries of EU funded projects, i.e.: Private and public companies, associations, research institutes
  • Public and private banks
  • International, national and local associations and networks
    Consultants

Topics

Day I: Methodology and Calculation Methods of Simplified Cost Options

  • Regulatory Framework and Principles
  • Calculation Methods for Simplified Cost Options
  • Flat-rate Financing: How to Apply & Practical Examples
  • Standard Scales of Unit Costs & Lump Sums: Principles & Practical Examples
  • Application of Art. 14.1 ESF Reg & Delegated Acts
  • Exercises and Practical Group Work on Calculation Methods

Day II: How to Implement and Make Best Use of SCOs in Your Operational Programme?

  • Implementing SCOs: Considerations for MAs, CAs & Beneficiaries
  • Setting up Simplified Cost Models for ERDF Projects
  • Best Practice and Recommendations for a Successful Use of Simplified Cost Models in Operational Programmes
  • Interactive Session: Planning the Activities for Upcoming Months in Your Member State/Operational Programme

Day III: Control and Audit of Simplified Cost Options

  • First-Level Control & Verification of Simplified Cost Options
  • How to Ensure Cooperation between Managing and Audit Authorities?
  • Audit of Simplified Cost Options
  • Practical Exercises and Group Work on Eligibility of Costs: How to Avoid Errors and Irregularities?

Just send to us your cases and questions in advance! We will forward them to our speakers, who will include your issues in the programme and answer them during the interactive online course.

Methodology

An interactive online course by Lexxion Publisher combines presentations, cases studies and discussions on practical problems. All speakers present live via video and audio. Participants are actively involved in the online courses. By offering our participants the possibility to use their microphones and cameras during the whole course, we aim to recreate the atmosphere of a face-to-face Lexxion course. We encourage our participants to ask questions in real time and to take part in live discussions with speakers and other participants. Additionally, we offer breakout sessions, as part of this format, where participants work in smaller groups on real-life cases and exercises. During these exercises, participants have the technical possibility to see other group members and talk to them (using microphone and camera). There are ample opportunities for the participants to present their own problematic issues, discuss and solve them with the speakers and participants from other Member States.

 

The interactive online course materials are available for download before and after the event.

Upon request participants receive a certificate of participation.


What participants of events on Simplified Cost Options in 2019 said:

„It´s my second training with Lexxion for this year and I can say that they are very professional, with good and experienced speakers and important topics in the seminars. Thank you!“
Participant from the Council of Ministers of the Republic of Bulgaria, Sofia

„You are on the good way to solve my problems, which appear in my job everyday!“
Participant from the Ministry of Economic Development, Warsaw

„It was very useful. I can recommend it for everybody who works or will work with simplified cost.“
Participant from the Ministry of Education, Youth and Sports, Prague

„Very useful and helpful. Very good presentation of the core issues with wonderful speakers.“
Participant from the Audit of EU Funds Executive Agency, Sofia

„Experts chosen by Lexxion were top notch, also the organisation of the event, including catering and after-training activities. I highly recommend!”

„This is a very good topic, but there is still a long way to ensure its implementation in a wider scope. More knowledge in the national level is needed.“

Bigmarker is our online platform. In order to join our online course, please check your device compatibility first.

What do you need in order to join the online course?

  • Speakers, Microphone; Camera is possible, if you would like to be seen during the online course.
  • A wired connection is strongly recommended.
  • If your internet connection doesn´t work, you can join the online course by telephone, using a dial-in number. In this case there might be additional telephone costs.

How to join the online course?

  • Choose the computer from which you would like to follow the course.
  • Please check your device compatibility.
  • As soon as you get the invitation link: Please register for the online course by clicking the invitation link.
  • 15 minutes before the course: Bring your headphones, click the invitation link, enter and enjoy the interactive online course!

Minimum system requirements are as follows:

  • Operating System: Windows 7 or later; Mac OS X 10.12 or later, Linux.
  • Browser: The most recently-published versions of Chrome, Firefox, Microsoft Edge, Safari, or Opera.
  • High-speed internet: A consistent, high-speed connection is required. Mobile tethering, hotspots, slow or inconsistent public Wi-Fi networks may create latency when using video conferencing.

FAQ

Why do I need to register before the online course starts?
Thank you for registering! This not only helps us to communicate with you in regard to technical issues but it helps you to network with your fellow participants.

Will the live course be recorded?
Please ask the responsible event manager.

Do I need a camera?
It is recommended to have a camera for more comfortable communication with the speakers and other participants.

Do I need a microphone?
Since this is an interactive online course, yes.

Do I need to install anything?
No. We expect you to have a browser.

Can I ask questions during the live course?
Yes, you can ask your questions live by using your microphone. You can speak to all participants at the same time as you may have experienced in Skype.

When can I enter the live course I’m attending?
15 minutes before the start. You only can enter if you have passed the system check.

May I leave the online course and come back later?
Yes, just log in at a later time during the course.

May I access via Phone?
Yes, you can. Participating via phone means you can listen only. There may be telephone costs for dial-in.

Can’t find invitation?
Please check your spam-folder. You should also ask your colleague from the IT department to ‘whitelist’ us. For more details please ask the corresponding event manager, who will be happy to help you.

I failed the Firewall System Check – what can I do?
Please contact your IT department and have them open the necessary ports, which can be found here.

What are the detailed System requirements?
All requirements can be found here.

I failed the Audio Output System Test – what can I do?
If you are using headphones or external speakers, try unplugging them. Please unmute your device. Test your speakers here to find out if they work.

I would like to participate but I’m waiting for an approval. Can I order a ticket on the day of the online course?
Sure. Please message webinar@lexxion.eu. We need to have a separate testing before the start of the course.

My email address has changed – can I still participate?
Sure. Please provide us with your updated email adress; you will then receive a new invitation.

How do I contact the host of the online course?
webinar@lexxion.eu is happy to help you.

Day 1: Wednesday, 1 July | Getting the basics: New Rules, Methodology and Calculation Methods | 10:00 - 16:15

10:00

Introduction from Lexxion and from the Chair

10:15

Learning from 2014 – 2020, Preparing for 2021 – 2027

  • Why use Simplified Cost Options?
  • Changes introduced by the Omnibus regulation
  • Key changes for Simplified Cost Options for the new programming period
  • The New Regulation for 2021-2027 and its keyword: Simplification
  • New and extended EU-level options and off-the shelf SCOs
  • Application of Art. 14.1 & Delegated Acts
Louis Vervloet General Director, ESF Agency Flanders, Brussels
11:15

Break

11:30

Overview on Calculation Methods for Simplified Cost Options

  • Use of existing EU schemes or existing own national schemes
  • Use of specific rates and methods from the CPR and Fund specific regulations
  • Introduction into the calculation methods: flat-rate financing, standard scales of unit costs and lump sums
  • Ex ante evaluation
  • Combination of cost options
Louis Vervloet General Director, ESF Agency Flanders, Brussels
12:15

Break

12:30

Flat-rate Financing: Different categories of costs and rates applied

  • Categories of costs and rates applied
  • Calculation methods for indirect costs
  • How do you calculate staff costs?
  • Fund-specific rules
  • Examples of flat-rates
Louis Vervloet General Director, ESF Agency Flanders, Brussels
13:15

Break

14:00

Principles & Practical Examples for Standard Scales of Unit Costs & Lump Sums

  • General principles
  • When to apply and how to calculate?
  • How do you calculate staff costs?
  • Lump sums: Definition of milestones
  • Limits of the use of lump sums
  • Examples of unit costs and lump sums
Louis Vervloet General Director, ESF Agency Flanders, Brussels
14:45

Break

15:15

Practical Group Exercises on Calculation Methods

Participants will work on real-life cases and exercises on the use of flat-rates, unit costs and lump sums.

Louis Vervloet General Director, ESF Agency Flanders, Brussels
16:15

End of Day 1

Day 2: Thursday, 2 July | Putting into Practice: Correct Implementation of SCOs in your Operational Programme | 10:00 - 16:30

10:00

Considerations for Managing and Certifying Authorities & Beneficiaries

  • Why use SCOs: Considerations for MAs, CAs, IBs and beneficiaries
  • How to develop a Simplified cost model: Steps, negotiations, and institutions involved
  • How to work together with the European Commission
  • Step-by-step guidance on how to implement flat-rates, unit costs and lump sums
  • Developing and implementing a result-oriented approach
  • The 3P-Model: 3 main processes of structuring organisations
  • Benefits and risks of using SCOs
  • National experiences and expert guidance: Discussion and exchange of experiences
Louis Vervloet General Director, ESF Agency Flanders, Brussels
11:15

Break

11:30

Setting up Simplified Cost Models for ERDF Projects

  • How to use simplified cost models in ESF and ERDF?
  • What lessons can be learnt from 2007-2013?
  • How to develop a Simplified cost model: steps, negotiations, and institutions involved
  • Eligible costs under ERDF and ESF
  • Public Procurement and SCOs
  • Flexibility in the operation of simplified cost models
  • Benefits, challenges and pitfalls
  • Discussion and exchange of experiences
Maeve Hamilton Head of EU Managing Authority, Department for the Economy, Belfast
12:30

Break

13:30

Use and intended use of SCO for ESF, ERDF, CF and EAFRD

Discussion of the study based on an online survey carried out for the Commission between September and October 2017 of all EAFRD, ESF and ERDF-CF Managing Authorities (MAs), including MAs of multi-fund programmes.

(invited)
14:30

Break

14:45

Member State Experience and Developement on SCO

Real-life examples: Receive guidance and recommendations on the most relevant approaches, actions and operative solutions adopted by Managing Authorities. Become familiar with the change management process due to the SCO implementation.

Maeve Hamilton Head of EU Managing Authority, Department for the Economy, Belfast
15:30

Break

15:45

Interactive Session: Planning the Activities for Upcoming Months in Your Member State/Operational Programme

  • Participants are asked to exchange and report on their current practices & experiences on SCO
  • Discuss your current challenges and individual questions in full confidentiality
  • Receive expert guidance
Louis Vervloet General Director, ESF Agency Flanders, Brussels
16:30

End of Day 2

Day 3: | Checking results: Control and Audit of Simplified Cost Options | 10:00 - 15:00

09:00

First-Level Control & Verification of Simplified Cost Options

  • How to verify SCOs and what needs to be verified
  • Eligible Costs using SCOs
  • Compliance of SCOs with State aid and public procurement
  • How to reduce risks and errors?
  • Requirements for financial reporting
Maeve Hamilton Head of EU Managing Authority, Department for the Economy, Belfast
11:00

Break

11:15

Audit of Simplified Cost Options

  • Requirements of Audit Authority
  • Audit approach for assessment of SCO´s methodology
  • Audit approach for expenditure – application of methodology
  • Other considerations: eligibility rules, public procurement and State aid rules
Olga Guza Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia
12:15

Break

13:00

Ex ante assessment of Simplified Cost Options’s methodology

  • Audit methodology
  • Cooperation between Managing Authority and Audit Authority
Olga Guza Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia
14:00

How to Avoid Errors and Irregularities when Using SCOs?

  • common pitfalls when defining and applying SCOs
  • working on a real example
Giorgio Centurelli Senior Expert for EU Structural Funds, Auditor of OPs Emilia-Romagna Region ERDF and ESF, Italy
15:00

End of the Online Course & Distribution of Certificates

Speakers

Louis Vervloet
General Director, ESF Agency Flanders, Brussels

More info
Maeve Hamilton
Head of EU Managing Authority, Department for the Economy, Belfast

More info
Olga Guza
Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia

More info
Giorgio Centurelli
Senior Expert for EU Structural Funds, Auditor of OPs Emilia-Romagna Region ERDF and ESF, Italy

More info

Venue

Online

n/a
Online, Germany
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Online-Registration

Interactive Intensive Online Course | 01.07.2020 - 03.07.2020 | Online | Language: English

Participation Fees
Reduced fee for public authorities: € 1.280,- (excl. VAT)
Regular fee: € 1.480,- (excl. VAT)

The German VAT of 19% will be added.

Are you a public authority?
Ticket Type Price Spaces
Intensive Interactive Online Course: Simplified Cost Options for ESI Funds: Outlook Post 2020
Regular fee / Reguläre Teilnahmegebühr
€1.480,00
Intensive Interactive Online Course: Simplified Cost Options for ESI Funds: Outlook Post 2020
Reduced fee for public authorities / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde
€1.280,00

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