European Structural and Investment Funds
Interactive Online Course |
24.11.2020 - 25.11.2020 |
Online |
Language: English

Migration and Security Funds: Verification and Audit of AMIF & ISF Now and in 2021-2027

During this online workshop, you will exchange practical experience on management verification and audit of AMIF and ISF with the expert speakers and colleagues from other Member States. You will learn about Simplified Cost Options methods, how to comply with Public Procurement regulations and how to ensure an appropriate record-keeping audit trail when security aspects must be considered. Finally, we will discuss how to detect and manage errors, irregularities and fraud in AMIF and ISF.

Join from wherever you are – high-quality content delivered to your (home) office. Please check your device compatibility to be ready to attend the online course. This is your first online course with Lexxion? Don’t worry, here’s a quick guide.

Participants receive a certificate upon participation.

Starting from € 790,- (excl. VAT)

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Overview

The implementation and control of Asylum, Migration and Integration Fund (AMIF) and Internal Security Fund (ISF) raise a lot of questions and challenges for the Responsible Authorities, Delegated Authorities and Audit Authorities in charge of migration, asylum and internal security:

  • What are the financial management, control and audit requirements for AMIF and ISF in 2021-2027?
  • How to use Simplified Cost Options, which will become compulsory from 2021, for Migration and Security Funds?
  • How to make management verifications of AMIF and ISF more effective?
  • What are the key requirements for system audit, audit of expenditures and audit of accounts?
  • How to ensure appropriate record-keeping and appropriate audit trail when security aspects have to be considered?
  • How to audit public procurement in AMIF and ISF?
  • How is the audit of AMIF and ISF by the European Court of Auditors carried out?
  • How to detect and manage errors and irregularities, concerning lack of access to the documentation because of security aspects?
  • How to combat fraud and corruption?

Who should participate?

  • Representatives from public authorities in charge of financial management, control and audit of Migration and Security Funds (AMIF, ISF and BMVI), especially from:
    • Ministry of Interior
    • Ministry of Migration
    • Ministry of Foreign Affairs
    • Ministry of Refugees, Immigration and Integration Affairs
    • Ministry of Justice
    • Ministry of Finance
    • Ministry of Labour and Social Affairs
    • Police authorities such as:
      • Border Police
      • Border Guards
      • National and Regional Police Forces
      • Border Control Agencies
  • ESI Funds experts from regional and local authorities
  • Auditors controlling and auditing AMIF, ISF and BMVI programmes and projects
  • Experts from EU, national and regional Courts of Auditors
  • Experts from institutions involved in the implementation of AMIF, ISF and BMVI
  • Consultants and lawyers specialised on AMIF, ISF and BMVI
  • Beneficiaries of AMIF, ISF and BMVI

The Proposal for the Regulatory Framework 2021-2027, sets out common provisions for 7 shared management funds, including AMIF, ISF and BMVI. Consequently, Migration and Security Funds will be added to the mainstream funds. What does this mean for the future? What challenges will it bring in your work? Join our Workshop on Verifications and Audits of Migration and Security Funds and discuss the hottest questions, changes and challenges with our experts and with your fellow participants from public authorities of other Member States.


Workshop Material – No need to miss anything!

If you are unable to make it to the workshop you may want to order a copy of the printed material including the access data to all presentations shown during the events. The price is € 199,- (each, excl. of VAT).
If interested, please contact Anya Zuschke.

Bigmarker is our interactive online course platform. In order to join our online course, please check your device compatibility first.

What do you need in order to join the online course?

  • Speakers, Microphone; Camera is possible, if you would like to be seen during the online course.
  • A wired connection is strongly recommended.
  • If your internet connection doesn´t work, you can join the online course by telephone, using a dial-in number. In this case there might be additional telephone costs.

How to join the online course?

  • Choose the computer from which you would like to follow the online course.
  • Please check your device compatibility.
  • As soon as you get the invitation link: Please register for the online course by clicking the invitation link.
  • 15 minutes before the online course: Bring your headphones, click the invitation link, enter and enjoy the online course!

Minimum system requirements are as follows:

  • Operating System: Windows 7 or later; Mac OS X 10.12 or later, Linux.
  • Browser: The most recently-published versions of Chrome, Firefox, Microsoft Edge, Safari, or Opera.
  • High-speed internet: A consistent, high-speed connection is required. Mobile tethering, hotspots, slow or inconsistent public Wi-Fi networks may create latency when using video conferencing.

FAQ

Why do I need to register before the online course starts?
Thank you for registering! This not only helps us to communicate with you in regard to technical issues but it helps you to network with your fellow online course participants.

Will the online course be recorded?
Please ask the responsible event manager.

Do I need a camera?
It is recommended to have a camera for more comfortable communication with the speakers and other participants.

Do I need a microphone?
Since this is an interactive online course, yes.

Do I need to install anything?
No. We expect you to have a browser.

Can I ask questions during the online course?
Yes, you can ask your questions live by using your microphone. You can speak to all participants at the same time as you may have experienced in Skype.

When can I enter the online course I’m attending?
15 minutes before the start. You only can enter if you have passed the system check.

May I leave the online course and come back later?
Yes, just log in at a later time during the online course.

May I access via Phone?
Yes, you can. Participating via phone means you can listen only. Please keep in mind that you will be dialling a US number which would result in higher telephone costs.

Can’t find invitation?
Please check your spam-folder. You should also ask your colleague from the IT department to ‘whitelist’ us. For more details please ask the corresponding event manager, who will be happy to help you.

I failed the Firewall System Check – what can I do?
Please contact your IT department and have them open the necessary ports, which can be found here.

What are the detailed System requirements?
All requirements can be found here.

I failed the Audio Output System Test – what can I do?
If you are using headphones or external speakers, try unplugging them. Please unmute your device. Test your speakers here to find out if they work.

I would like to participate but I’m waiting for an approval. Can I order a ticket on the day of the online course?
Sure. Please message online@lexxion.eu. We need to have a separate testing before the start of the online course.

My email address has changed – can I still participate?
Sure. Please provide us with your updated email adress; you will then receive a new invitation.

How do I contact the host of the online course?
Please contact Anya Zuscke.

Day 1: Tuesday, 24 November

09:30

Welcome Note by Lexxion

Session 1: Management and Control System of Migration and Security Funds

09:35

Financial Management, Control and Audit Requirements for AMIF and ISF in 2014-2020

  • Regulatory environment 2014-2020
  • Roles and responsibilities of the bodies involved
  • Development and implementation of a control framework
Marguerite Chetcuti Head of External Audit Sector, Unit F1: Assurance, Audit and Compliance, DG Migration and Home Affairs, European Commission
(invited)
10:15

Regulatory Framework 2021‐2027

  • Proposal for the Regulatory Framework 2021-2027
  • Information so far
  • What are the priorities of the new programming period?
  • Main changes
  • New role of AMIF, BMVI and ISF
  • Regulatory requirements for using SCO
Marguerite Chetcuti Head of External Audit Sector, Unit F1: Assurance, Audit and Compliance, DG Migration and Home Affairs, European Commission
(invited)
11:00

Coffee Break

Session 2: Simplified Cost Options for AMIF and ISF

11:15

How to Effectively Use Simplified Cost Options for AMIF and ISF – Experience from the Netherlands

  • Communication from the European Commission on Simplified Cost Options at EU level in the area of HOME Affairs (16/07/2020)
  • SCO calculation methods
  • Setting up Simplified Cost Models for AMIF and ISF projects
  • Best practice from the Netherlands
Representative from the Responsible Authority in the Netherlands (invited)
12:15

Lunch


Session 3: First Level Control and Verification of Migration and Security Funds

13:00

Regulations on Management Verifications

  • Legal requirements of the current programming period
  • Administrative versus on-the-spot verifications: strategy and planning
  • Importance of E-verification management system
  • Timing, nature and frequency of E-verification management system
Peter Barker Head of Audit and Assurance, UK Responsible Authority, Sheffield
13:30

Carrying out Verifications of AMIF and ISF in Practice

  • What can help you to get acquainted with and understand a project better?
  • Eligibility rules and risks
  • Threats inside and outside the organisation
  • Carrying out the controlling activities
  • Reporting requirements
  • Problematical issue of record-keeping under conditions of security
Peter Barker Head of Audit and Assurance, UK Responsible Authority, Sheffield
14:45

Coffee Break

15:00

Verification of Public Procurement – Tricky Issues to Consider in AMIF and ISF

Peter Barker Head of Audit and Assurance, UK Responsible Authority, Sheffield
15:15

Practical Experiences: Verification of Simplified Cost Options

Peter Barker Head of Audit and Assurance, UK Responsible Authority, Sheffield
15:30

End of Day 1

Day 2: Wednesday, 25 November

Session 4: Audit Requirements and Challenges for AMIF and ISF

9:00

Audit Challenges for AMIF and ISF

  • Audit of Expenditure
  • Key requirements and assessment criteria related to system audits
  • System assessment categories
  • How should responsible authorities/delegated authorities/beneficiaries best prepare for auditors’ visits?
  • What does the audit authority expect from the the responsible authorities/delegated authorities/beneficiaries in terms of audits?
  • Audit of accounts
  • Audit documentation management (Audit trail/working papers)
  • Real-life practical examples on audits of projects from the Croatian Audit Authority
Ivan Ramljak Head of Service for Audit of EU funds for Asylum, Migrations, Integration and Internal Security, ARPA, Croatia
11:00

Coffee break

11:15

Audit of Simplified Cost Options

  • How to ensure good cooperation between Responsible Authority and Audit Authority
  • Using SCOs –considerations for auditors
  • Special audit trail requirements
  • Compliance with eligibility rules
  • Errors and irregularities in SCOs
  • Practical exercises and group work on eligibility of costs
Zoltan Papp Deputy Head of Task for MFF3 Financial Audit, Chamber III, European Court of Auditors, Luxembourg
12:00

Lunch

12:45

Audits by the European Court of Auditors

  • Approach of the European Court of Auditors
  • How to best prepare for the audit visits
Zoltan Papp Deputy Head of Task for MFF3 Financial Audit, Chamber III, European Court of Auditors, Luxembourg
13:45

Coffee break


Session 5: Irregularities and Fraud in AMIF and ISF

14:00

Detecting and Managing Errors and Irregularities

  • Irregularities versus fraud
  • How to deal with errors and irregularities
  • Common pitfalls for irregularities
  • How to avoid recoveries of project funding?
  • How to deal with financial corrections?
  • Guidelines on financial corrections
  • How to report irregularities
  • How to strengthen and improve control and verification activities?
Ivan Ramljak Head of Service for Audit of EU funds for Asylum, Migrations, Integration and Internal Security, ARPA, Croatia
14:45

Combating Fraud and Corruption – Practical Insights

  • KR 7: Anti-fraud measures
  • Instruments and methods for the prevention and detection of fraud and corruption
  • How to identify red flags of fraud and corruption?
  • The anti‐fraud cycle
  • Capability of IT tools: the obligatory fraud risk self‐assessment tool and Arachne
Peter Barker Head of Audit and Assurance, UK Responsible Authority, Sheffield
15:30

End of the Online Course


*Programme may be subject to change.

Speakers

Marguerite Chetcuti
Head of External Audit Sector, Unit F1: Assurance, Audit and Compliance, DG Migration and Home Affairs, European Commission

More info
Peter Barker
Head of Audit and Assurance, UK Responsible Authority, Sheffield

More info
Ivan Ramljak
Head of Service for Audit of EU funds for Asylum, Migrations, Integration and Internal Security, ARPA, Croatia

More info
Zoltan Papp
Deputy Head of Task for MFF3 Financial Audit, Chamber III, European Court of Auditors, Luxembourg

More info

Venue

Online

n/a
Online, Germany
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Online-Registration

Interactive Online Course | 24.11.2020 - 25.11.2020 | Online | Language: English

Participation Fees
Reduced fee for public authorities: € 790,- (excl. VAT)
Regular fee: € 990,- (excl. VAT)

The German VAT of 16% will be added. Customers from other EU countries with a valid VAT ID number receive an invoice without VAT (reverse charge). Without VAT ID number, the country-specific VAT will be charged.

Are you a public authority?
Ticket Type Price Spaces
Online Workshop on Migration and Security Funds: Verification and Audit of AMIF & ISF Now and in 2021-2027
Regular fee / Reguläre Teilnahmegebühr
€990,00
Online Workshop on Migration and Security Funds: Verification and Audit of AMIF & ISF Now and in 2021-2027
Reduced fee for public authorities / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde
€790,00

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