European Structural and Investment Funds
Online Workshop |
17.08.2020 - 18.08.2020 |
Online |
Language: English

Online Workshop on Migration and Security Funds: Verifications and Audits of AMIF & ISF Now and in 2021-2027

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During this workshop, you will exchange practical experience on management verifications and audits of AMIF and ISF with the expert speakers and colleagues from other Member States. You will learn about Simplified Cost Options methods, how to comply with Public Procurement regulations and how to ensure an appropriate record-keeping audit trail when security aspects must be considered. Finally, we will discuss how to detect and manage errors, irregularities and fraud in AMIF and ISF.

Join from wherever you are – high-quality content delivered to your (home) office. Please check your device compatibility to be ready to attend the webinar. This is your first webinar with Lexxion? Don’t worry, here’s a quick guide.

Starting from € 790,- (excl. VAT)

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Overview

The implementation and control of Asylum, Migration and Integration Fund (AMIF) and Internal Security Fund (ISF) raise a lot of questions and challenges for the Responsible Authorities, Delegated Authorities and Audit Authorities in charge of migration, asylum and internal security:

  • What are the financial management, control and audit requirements for AMIF and ISF in 2021-2027?
  • How to best prepare for the New Multiannual Financial Framework from the perspective of the Member State?
  • How to use Simplified Cost Options, which will become compulsory from 2021, for Migration and Security Funds?
  • How to make management verifications of AMIF and ISF more effective?
  • What are the key requirements for system audit, audit of expenditures and audit of accounts?
  • How to ensure appropriate record-keeping and appropriate audit trail when security aspects have to be considered?
  • How to audit public procurement in AMIF and ISF?
  • How is the audit of AMIF and ISF by the European Court of Auditors carried out?
  • How to detect and manage errors and irregularities, concerning lack of access to the documentation because of security aspects?
  • How to combat fraud and corruption?

The Proposal for the Regulatory Framework 2021-2027, sets out common provisions for 7 shared management funds, including AMIF, ISF and BMVI. Consequently, Migration and Security Funds will be added to the mainstream funds. What does this mean for the future? What challenges will it bring in your work? Join our Workshop on Verifications and Audits of Migration and Security Funds and discuss the hottest questions, changes and challenges with our experts and with your fellow participants from public authorities of other Member States.

Who should participate?

  • Representatives from public authorities in charge of financial management, control and audit of Migration and Security Funds (AMIF, ISF and BMVI), especially from:
    • Ministry of Interior
    • Ministry of Migration
    • Ministry of Foreign Affairs
    • Ministry of Refugees, Immigration and Integration Affairs
    • Ministry of Justice
    • Ministry of Finance
    • Ministry of Labour and Social Affairs
    • Police authorities such as:
      • Border Police
      • Border Guards
      • National and Regional Police Forces
      • Border Control Agencies
  • ESI Funds experts from regional and local authorities
  • Auditors controlling and auditing AMIF, ISF and BMVI programmes and projects
  • Experts from EU, national and regional Courts of Auditors
  • Experts from institutions involved in the implementation of AMIF, ISF and BMVI
  • Consultants and lawyers specialised on AMIF, ISF and BMVI
  • Beneficiaries of AMIF, ISF and BMVI

Bigmarker is our webinar platform. In order to join our webinar, please check your device compatibility first.

What do you need in order to join the webinar?

  • Speakers, Microphone; Camera is possible, if you would like to be seen during the webinar.
  • A wired connection is strongly recommended.
  • If your internet connection doesn´t work, you can join the webinar by telephone, using a dial-in number. In this case there might be additional telephone costs.

How to join the webinar?

  • Choose the computer from which you would like to follow the webinar.
  • Please check your device compatibility.
  • As soon as you get the invitation link: Please register for the webinar by clicking the invitation link.
  • 15 minutes before the webinar: Bring your headphones, click the invitation link, enter and enjoy the webinar!

Minimum system requirements are as follows:

  • Operating System: Windows 7 or later; Mac OS X 10.12 or later, Linux.
  • Browser: The most recently-published versions of Chrome, Firefox, Microsoft Edge, Safari, or Opera.
  • High-speed internet: A consistent, high-speed connection is required. Mobile tethering, hotspots, slow or inconsistent public Wi-Fi networks may create latency when using video conferencing.

FAQ

Why do I need to register before the webinar starts?
Thank you for registering! This not only helps us to communicate with you in regard to technical issues but it helps you to network with your fellow webinar participants.

Will the webinar be recorded?
Please ask the responsible event manager.

Do I need a camera?
It is recommended to have a camera for more comfortable communication with the speakers and other participants.

Do I need a microphone?
Since this is an interactive online course, yes.

Do I need to install anything?
No. We expect you to have a browser.

Can I ask questions during the webinar?
Yes, you can ask your questions live by using your microphone. You can speak to all participants at the same time as you may have experienced in Skype.

When can I enter the webinar I’m attending?
15 minutes before the start. You only can enter if you have passed the system check.

May I leave the webinar and come back later?
Yes, just log in at a later time during the webinar.

May I access via Phone?
Yes, you can. Participating via phone means you can listen only. There may be telephone costs for dial-in.

Can’t find invitation?
Please check your spam-folder. You should also ask your colleague from the IT department to ‘whitelist’ us. For more details please ask the corresponding event manager, who will be happy to help you.

I failed the Firewall System Check – what can I do?
Please contact your IT department and have them open the necessary ports, which can be found here.

What are the detailed System requirements?
All requirements can be found here.

I failed the Audio Output System Test – what can I do?
If you are using headphones or external speakers, try unplugging them. Please unmute your device. Test your speakers here to find out if they work.

I would like to participate but I’m waiting for an approval. Can I order a ticket on the day of the webinar?
Sure. Please message webinar@lexxion.eu. We need to have a separate testing before the start of the webinar.

My email address has changed – can I still participate?
Sure. Please provide us with your updated email adress; you will then receive a new invitation.

How do I contact the host of the webinar?
webinar@lexxion.eu is happy to help you.

Day 1: Monday, 17 August | The programme is currently being revised!

08:15

Registration

08:30

Welcome Note by Lexxion and Chair, Introduction Round

Session 1: Management and Control System of Migration and Security Funds

09:00

Financial Management, Control and Audit Requirements for AMIF and ISF in 2014-2020

  • Regulatory environment 2014-2020
  • Roles and responsibilities of the bodies involved
  • Development and implementation of a control framework
10:15

Regulatory Framework 2021‐2027

  • Proposal for the Regulatory Framework 2021-2027
  • Information so far
  • What are the priorities of the new programming period?
  • Main changes
  • New role of AMIF, BMVI and ISF
  • Regulatory requirements for using SCO
11:00

Coffee Break

Session 2: Preparation for the New Multiannual Financial Framework 2021-2027 from the Perspective of the Member States – Best Practice from the Netherlands

11:30

How to Best Prepare for the New MFF 2021-2027: From Partnership Agreement to Operational Programmes

  • Consequences of the application of the Common Provisions Regulation to Migration and Security Funds
  • Results of Mid-term Review and Mid-term Evaluation as basis for planning the programming phase of Post 2020 AMIF and ISF
  • Measures to be taken by Member States to prepare for the discussions about the National Programmes
  • Workshop on how to elaborate the Programmes and enter them into force
  • Lessons learned from the previous programming periods
12:30

Lunch


Session 3: Simplified Cost Options for AMIF and ISF

13:30

How to Effectively Use Simplified Cost Options for AMIF and ISF – Experience from the Netherlands

  • SCO calculation methods
  • Setting up Simplified Cost Models for AMIF and ISF projects
  • Best practice from the Netherlands

Session 4: First Level Control and Verifications of Migration and Security Funds

14:30

Regulations on Management Verifications

  • Legal requirements of the current programming period
  • Administrative versus on-the-spot verifications: strategy and planning
  • Importance of E-verification management system
  • Timing, nature and frequency of E-verification management system
15:00

Carrying out Verifications of AMIF and ISF in Practice

  • What can help you to get acquainted with and understand a project better?
  • Eligibility rules and risks
  • Threats inside and outside the organisation
  • Carrying out the controlling activities
  • Reporting requirements
  • Problematical issue of record-keeping under conditions of security
16:30

Coffee Break

16:45

Verification of Public Procurement – Tricky Issues to Consider in AMIF and ISF

17:00

Practical Experiences: Verification of Simplified Cost Options

Session 5: Audit Requirements and Challenges for AMIF and ISF

17:15

System Audit

  • Key requirements and assessment criteria of management and control system related to system audits
  • Relationship of the designation criteria and the key requirements
  • Objective and steps of the assessment
  • System assessment categories
  • How should the Responsible Authority and beneficiaries best prepare for audit visits?
18:00

End of Day 1

Day 2: Tuesday, 18 August | The programme is currently being revised!

08:00

Audit of Expenditure

  • Scope and objective of audits of expenditure
  • What does an Audit Authority expect from a Responsible Authority/Delegated Authority for the purpose of audits of expenditure?
  • Sampling approach in Croatia – practical experience
  • Fieldwork, site visits and on-the-spot checks
  • Audit risks with public procurement in ISF/AMIF
  • New guidelines on Financial Corrections for irregularities in public procurement (and EC expectations)
  • Errors and error rates
9:15

Audit of Accounts

  • Regulatory framework and timeline
  • Scope and objective of the audit of accounts
  • Effective communication between Responsible Authority and Audit Authority – best practice
  • How to use results of system audits and of audit of expenditure for the audit of accounts
  • Final additional verifications of the draft accounts
  • Audit opinion on accounts
10:15

Coffee break

10:30

Audit of Simplified Cost Options

  • How to ensure good cooperation between Responsible Authority and Audit Authority
  • Using SCOs –considerations for auditors
  • Special audit trail requirements
  • Compliance with eligibility rules
  • Errors and irregularities in SCOs
  • Practical exercises and group work on eligibility of costs
11:15

Audit Documentation Management

  • Audit documentation and system of working papers
  • Practical examples of ensuring appropriate audit trail when security aspects must be considered
  • Annual summary and Annual Control Report
11:45

Lunch

12:45

Audits by the European Court of Auditors

  • Approach of the European Court of Auditors
  • How to best prepare for the audit visits

Session 6: Errors, Irregularities and Fraud

13:45

Detecting and Managing Errors and Irregularities

  • Irregularities versus fraud
  • How to deal with errors and irregularities
  • Common pitfalls for irregularities
  • How to avoid recoveries of project funding?
  • How to deal with financial corrections?
  • New guidelines on financial corrections: What has changed?
  • How to report irregularities
  • How to strengthen and improve control and verification activities?
14:30

Group Work: What if Irregularities are Found?

  • Work on real life examples
  • Identifying results and requirements
  • Breakdown and solution proposals
14:45

Combating Fraud and Corruption – Practical Insights

  • KR 7: Anti-fraud measures
  • Instruments and methods for the prevention and detection of fraud and corruption
  • How to identify red flags of fraud and corruption?
  • The anti‐fraud cycle
  • Capability of IT tools: the obligatory fraud risk self‐assessment tool and Arachne
15:30

Best Practice: How to Analyse Risks and Implement a Risk Management System?

  • Programme and project risk management
  • Anti-fraud strategy
15:45

End of Day 2


*Programme may be subject to change.

Speakers

Venue

Online

n/a
Online, Germany
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Online-Registration

Online Workshop | 17.08.2020 - 18.08.2020 | Online | Language: English

Participation Fees
Reduced fee for public authorities: € 790,- (excl. VAT)
Regular fee: € 990,- (excl. VAT)

The German VAT of 19% will be added.

Are you a public authority?
Ticket Type Price Spaces
Online Workshop on Migration and Security Funds: Verifications and Audits of AMIF & ISF Now and in 2021-2027
Regular fee / Reguläre Teilnahmegebühr
€990,00
Online Workshop on Migration and Security Funds: Verifications and Audits of AMIF & ISF Now and in 2021-2027
Reduced fee for public authorities / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde
€790,00

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