During this Winter Course you will exchange practical experiences on management verifications and audits of AMIF and ISF. You will learn how to comply with Public Procurement regulations, how to ensure appropriate record-keeping audit trail under conditions of security aspects and how to detect and manage errors, irregularities and fraud in AMIF and ISF. The essential management issues, such as selection of projects and indicators, monitoring & evaluation of AMIF and ISF will be also part of the agenda.Share
Implementation and conrol of Asylum, Migration and Integration Fund (AMIF) and Internal Security Fund (ISF) brings a lot of questions and challenges for the Responsible Authorities, Delegated Authorities and Audit Authorities, who are in charge of migration, asylum and internal security:
- Management and control requirements for AMIF and ISF in 2014-2020 and outlook into 2021-2027
- Planning and conducting open calls
- Selection of projects: mechanisms, criteria and appraisal aspects
- Indicators, monitoring and evaluation
- How to make management verifications of AMIF and ISF more effective?
- Mixed use of equipment delivered
- Verification of Public Procurement under security conditions
- What are the key requirements for system audit, audit of expenditures and audit of accounts?
- How to ensure appropriate record-keeping and appropriate audit trail under conditions of security aspects?
- How to audit public procurement and State aid in AMIF and ISF?
- Audit of Simplified Cost Options
- How to detect and manage errors and irregularities, concerning lack of access to the documentation (because of security aspects)?
- How to combat fraud and corruption?
- Audit of AMIF and ISF by the European Court of Auditors
Proposal for the Regulatory framework 2021-2027, sets out common provisions for 7 shared management funds, including AMIF, ISF and BMVI. Consequently, Migration and Security Funds will be added to the mainstream funds. What does it mean for the future? What challenges will it bring? Join our new Workshop on Audit and Control of Migration and Security Funds in 2014-2020 and Beyond and discuss with us the hottest questions, changes and challenges.
Who should participate?
- Representatives from public authorities in charge of financial management, control and audit of Migration and Secutiry Funds (AMIF, ISF and BMVI), especially from:
- Ministry of Interior
- Ministry of Migration
- Ministy of Foreign Affairs
- Ministry of Refugees, Immigration and Integration Affairs
- Ministry of Justice
- Ministry of Finance
- Ministry of Labour and Social Affairs
- Police authorities such as:
- Border Police
- Border Guards
- National and Regional Police Forces
- Border Control Agencies
- ESI Funds experts from regional and local authorities
- Auditors controlling and auditing AMIF, ISF and BMVI programmes and projects
- Experts from EU, National and regional Court of Auditors
- Experts from Institutions involved in implementation of AMIF, ISF and BMVI
- Consultants and lawyers specialized on AMIF, ISF and BMVI
- Beneficiaries of AMIF, ISF and BMVI
Workshop Material – No need to miss anything!
If you are unable to make it to the workshop you may want to order a copy of the printed material including the access data to all presentations shown during the events. The price is € 199,- (each, excl. of VAT).
If interested, please contact Anya Zuschke.
Day 1: Wednesday, 4. December | 08:45 - 18:30
Registration and welcome coffee
Welcome note by Lexxion and Chair, Introduction Round
Session 1: Management and Control System of Migration and Security Funds
Financial Management, Control and Audit Requirements for AMIF and ISF in 2014-2020
- Regulatory environment 2014-2020
- Roles and responsibilities of the bodies involved
- Development and implementation of a control framework
Outlook into the future: Regulatory Framework 2021‐2027
- Proposal for the Regulatory Framework 2021-2027 (from 29.5.2018)
- Information so far
- What are the priorities of the new programming period?
- Main changes
- New role of AMIF, BMVI and ISF
- Regulatory requirements for using of SCO
Preparation for the New Multiannual Financial Framework 2021-2027 from the Perspective of the Member States
How to be Best Prepared for the New MFF 2021-2027
- Consequences of the application of the Common Provisions Regulation to Migration and Security Funds
- Measures to be taken by Member States to prepare for the discussions over the National Programmes
- Workshop on how to elaborate the Programmes and enter them into force
- Experiences from the previous programming periods
Session 3: Indicators, Monitoring and Evaluation in Migration and Security Funds
Indicators – A Tool to Strengthen the Result Orientation
- The role and selection of indicators
- Which indicators exist and how to use them
- Selection and implementation of result indicators
- Use of indicators for different levels of implementation: OPs to priority axes/single projects
- Measurement and verification of indicators
- How to make use of the AMIF potential in synergy with ISF and ESI Funds?
- Practical exercises on defining indicators for projects: Practical group exercise on how to select and define indicators for a specific project/ programme and which thresholds have to be met. Participants will work in groups. Each group will get a project or a programme axis and will define indicators for future evaluations
Monitoring in Practice
- Monitoring requirements and obligations
- Monitoring systems and IT systems
- Collection, processing and assessment of data (which data)
Evaluation in Practice
- Which activities can be conducted inhouse and which external
- Contracting out and cooperation with independent external evaluators: What needs to be considered?
- Drafting Terms of Reference
- Understanding the evaluation results
- Use of evaluation results
- EU Funds real-life ToF examples
Session 4: Selection of Projects under AMIF and ISF Programmes
Selection of projects under Migration and Security Funds
- Project selection in programme cycle
- Regulatory requirements
- Project selection mechanisms
- Project selection criteria
Planning and Conducting Open Calls
- Regulatory requirements
Simplified Cost Options for AMIF and ISF
How to Effectively Use Simplified Cost Options for AMIF and ISF – Best Practice from Portugal
- SCO calculation methods
- Verification of SCO
- Setting up Simplified Cost Models for AMIF and ISF projects
- Best practice from Portugal: Implementation of Lump Sums for the resettlement and relocation programmes – practical experience from Portugal
End of Day 1
Social Activity with all Speakers and Participants: Visit of a Christmas Market and Common Dinner in a Restaurant
Day 2: Thursday, 5. December | 09:00 - 18:15
First Level Control and Verifications of Migration and Security Funds
Regulations on Management Verifications
- Legal requirements of the current programming period
- Administrative versus on-the-spot verifications: strategy and planning
- The importance of E-verification management system
- Timing, nature and frequency of E-verification management system
Carrying out Verifications of AMIF and ISF in Practice
- What can help you to be acquainted with and understand the project better?
- Eligibility rules & risks
- Threats inside and outside the organization
- Carrying out the controlling activities
- Reporting requirements
- Problematical issue of record-keeping under conditions of security
Verification of Public Procurement – tricky issues to be considered for AMIF and ISF
Practical Experiences: Verification of Simplified Cost Options
Best Practice: Mixed use of equipment delivered – special requirements from the European Commission
Verification of Expenditures under Urgent Aid
Audit Requirements and Challenges for AMIF and ISF
- Key requirements and assessment criteria of management and control system related to system audits
- Relationship of the designation criteria and the key key requirements
- Objective and steps for the assessment
- System assessment categories
- How should Responsible Authority and beneficiaries get best prepared to audit visits?
Audit of Expenditure
- Scope and objective of audits of expenditure
- What does Audit Authority expect from the Responsible Authority/Delegated Authority for the purposes of audits of expenditure?
- Sampling approach in Croatia – practical experience
- Fieldwork, site visits and on-the-spot checks
- Public procurement
- Errors and error rates
Audit of Accounts
- Regulatory framework and timeline
- Scope and objective of the audit of accounts
- Effective communication between Responsible Authority and Audit Authority – best practice from Croatia
- How to use results of system audits and of audit of expenditure for the audit of accounts
- Final additional verifications of the draft certified accounts
- Audit opinion on accounts
Audit of State Aid and Public Procurement
- Use of professional expert institutions in public procurement and state aid
- Public procurement and state aid errors detected and corrected during management verifications
- Audit findings in public procurement and state aid
- Practical examples
End of Day 2
Day 3: Friday, 6. December | 08:00 - 16:00
Audit of Simplified Cost Options
- How to ensure good cooperation between Responsible Authority and Audit Authority
- Using SCOs – Considerations for Auditors
- Special audit trail requirements
- Compliance with eligibility rules
- Errors and irregularities in SCOs
- Practical exercises and group work on eligibility of costs
Audit Documentation Management
- Audit documentation and system of working papers
- Practical examples of ensuring appropriate audit trail under conditions of security aspects
- Annual summary and Annual Control Report
Audits by the European Court of Auditors
- Approach of the European Court of Auditors
- How to best prepare for the audit visits
Errors, Irregularities and Fraud
Detecting and Managing Errors & Irregularities
- Irregularities versus Fraud
- How to deal with errors and irregularities
- Common pitfalls for irregularities
- How to avoid recoveries of project funding?
- How to deal with financial corrections?
- New guidelines on financial corrections: What has changed?
- How to report irregularities
- How to strengthen and improve control and verification activities?
Group work: What if irregularities are found?
- Work on a real life example
- Identifying results and requirements
- Breakdown and solution proposals
Combating Fraud & Corruption – Practical Insights
- KR 7: Anti-Fraud Measures
- Instruments and methods for the prevention and detection of fraud and corruption
- How to identify red flags of fraud and corruption?
- The anti‐fraud cycle
- Capability of IT tools: The obligatory fraud risk self‐assessment tool and Arachne
Best practice: How to Analyse Risks and Implement a Risk Management System?
- Programme and project risk management
- Anti-Fraud Strategy
End of the Winter Course and Distribution of Certificates
Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde: € 2230,- (exkl. USt)
Reguläre Teilnahmegebühr: € 2630,- (exkl. USt)
20% USt (Österreich) wird zusätzlich berechnet.
Die Anzahl der Teilnehmer ist begrenzt.