Contact

Camilla Coltorti

[Conference Manager]

+49 (0)30 81 45 06-17 / 📱 +49 (0)157 58 55 58 13
[email protected]

Oona Malmi

[Conference Coordinator]

+49 (0)30-81 45 06-19
[email protected]

Public Procurement & PPP Law

Online Workshop |

20.10.2025 - 21.10.2025 |

Online |

Language: English

AI and Public Procurement

This two-day online workshop offers a comprehensive and practical overview of how Artificial Intelligence (AI) intersects with EU public procurement. Participants will examine the key legal, technical, and ethical considerations when procuring AI systems, and explore how AI is currently being used—and could be used—in different stages of the procurement lifecycle.

The workshop will provide insight into the implications of the EU AI Act for public buyers, share best practices for managing risks in AI procurement, and offer concrete tools such as model contract clauses. Participants will also engage in interactive sessions, including case-based group work and moderated discussions.

Participants receive a certificate upon participation.

+++ For further information, e.g. about the prices, please click on Details +++

Prices

Participation fees for online participation:
Reduced fee for public authorities and full-time academics: € 1.090,- (excl. VAT)
Regular fee: € 1.390,- (excl. VAT)

What’s included in the price:

High-level trainers;
High-quality materials – downloadable during and after the event;
Technical support by an experienced conference manager throughout the event;
Opportunity for live interactions (e.g., polls, breakout rooms, live chat, etc.).

Discount for European Procurement & Public Private Partnerships Law Review (EPPPL) subscribers: € 150,-

VAT will be added if applicable.

Group Discounts

Group registration of three or more participants will automatically receive a 10% discount.

We offer group discounts upon request. Please contact Camilla Coltorti at [email protected] or +49 (030)81 45 06 17. We will be happy to assist you with your group registration.

Course Material – No need to miss anything!

If you are unable to attend the course you may want to order all the presentations shown during the event. The price is € 249,- (excl. of VAT). If interested, please contact Camilla Coltorti.

Methodology

A workshop by Lexxion Publisher offers a great learning experience with a hands-on approach. Our high-level experts from EU Institutions, and the private sector will support you in applying complex rules to your practical day-to-day work. To achieve the best results, we employ a mixture of learning methods.

To ensure that you get the best possible understanding of the topics at hand, our Workshop sessions combine theoretical presentations, case study analysis and highly interactive discussions on practical issues. You will have ample opportunities to present your issues and exchange information and experiences with speakers and participants from other Member States.

Workshop materials will be available to download after the event.

Who should participate?

This workshop is ideal for:

Public procurement officials
Public sector decision-makers and policy makers
Legal and compliance experts
IT and data officers in public administration
Academics and researchers
AI vendors/developers interested in public sector markets
Civil society & watchdog organizations
EU institutions & agencies

Programme

Day 1: Monday, 20. October | Procuring AI Responsibly: Legal Frameworks, Standards, and Contracting Tools

09:00

Welcome words & Introduction round

09:15

Procuring AI: Key Distinctions from Traditional Software

How AI differs from other digital systems
Key challenges: autonomy, explainability, data dependency
Implications for procurement procedures and specifications

10:15

The EU AI Act – What Public Buyers Need to Know

Overview of the regulatory framework
Risk-based classification of AI systems
Obligations and limitations for contracting authorities

Prof. Tünde Tátrai , Professor, Corvinus University of Budapest, Budapest; Board Member of EPPPL

11:15

Coffee break

11:30

Contracting for AI: Model Clauses and Practical Tools

Contractual safeguards for public buyers
Managing risks related to data access, performance monitoring, and IP rights
Model clauses for procurement documents

12:30

Lunch break

13:30

Interactive Session: Using AI and Challenges in Buying AI

Group discussion on real-world procurement obstacles and how to address them. Participants are encouraged to share experiences or ask questions.

14:30

Future-Proofing AI Procurement: Legal and Strategic Considerations

Managing AI evolution during the contract term
Procuring under uncertainty
Innovation partnerships and pre-commercial procurement (PCP)

15:30

Summary and End of Day 1

Day 2: Tuesday, 21. October | Using AI in Procurement: Opportunities, Oversight, and Governance

09:00

Current and Emerging Uses of AI in Public Procurement

Overview of existing applications (e.g., spend analytics, fraud detection)
Potential use cases across the procurement lifecycle
Use of AI by contracting authorities and by economic operators

10:00

Ensuring Ethical and Accountable AI Use

Oversight challenges and governance strategies
When AI supports—but does not replace—human decision-making
Identifying red flags and mitigation measures

Dr. Isabel da Rosa , Head of the Finance, Studies and Strategy Directorate, Portuguese Institute of Public Markets, Real Estate and Construction

11:00

Coffee break

11:30

Practical Group Exercise: Mapping AI Use across the Procurement Lifecycle

Participants will work in small groups to map AI opportunities, risks, and control points across the typical stages of procurement, followed by a brief sharing of insights.

Dr. Isabel da Rosa , Head of the Finance, Studies and Strategy Directorate, Portuguese Institute of Public Markets, Real Estate and Construction

12:30

Lunch break

13:30

Managing AI within Existing and New Contracts

How to address AI components introduced during contract execution
Legal considerations for AI add-ons or updates
Monitoring obligations and performance safeguards

14:30

Open Discussion and Q&A: Lessons Learned and Remaining Challenges

An opportunity to clarify open questions, exchange good practices, and identify next steps.

15:30

Closing Remarks & End of the Online Workshop

Speakers

Prof. Tünde Tátrai

Professor, Corvinus University of Budapest, Budapest; Board Member of EPPPL

More info

Dr. Isabel da Rosa

Head of the Finance, Studies and Strategy Directorate, Portuguese Institute of Public Markets, Real Estate and Construction

More info

Venue

Online

Online
Online, Germany

Phone

Online-Registration

Online Workshop | 20.10.2025 - 21.10.2025 | Online | Language: English

Further information incl. prices under Details.

Please contact [email protected] if you have technical problems with the booking.

Are you a public authority?

YES, I will take part in

19% VAT (Germany) will be added if applicable. The participation fee covers conference/course materials. If attending face-to-face the participation fee includes drinks and snacks during breaks and warm meals (if indicated).

Teilnehmerdaten | Participant Information

Ticket Type	Price	Spaces
Early Bird / Frühbucherrabatt \| AI and Public Procurement \| Online Reduced fee for public authorities / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde	€981,00	N/A

Early Bird / Frühbucherrabatt \| AI and Public Procurement \| Online Regular fee / Reguläre Teilnahmegebühr	€1.251,00	N/A

AI and Public Procurement \| Online Reduced fee for public authorities / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde	€1.090,00
First name of the participants * Surname of the participants * Position of the participants * Department of the participants * E-mail of the participants * Telephone of the participants
AI and Public Procurement \| Online Regular fee / Reguläre Teilnahmegebühr	€1.390,00
First name of the participants * Surname of the participants * Position of the participants * Department of the participants * E-mail of the participants * Telephone of the participants

Zusammenfassung | Summary

Please select at least one space to proceed with your booking.

Coupon Code

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