European Structural and Investment Funds
Intensive Online Course |
03.11.2021 - 05.11.2021 |
|
Language: English

How to Effectively Manage, Verify and Audit Migration & Security Funds: Transition Towards 2021-2027

During this Intensive Course you will exchange practical experiences on management, verification and audit of AMIF, ISF and BMVI. In light of the recently published common provision regulation ((EU) 2021/1060)), you will learn how to set up Simplified Cost Models for AMIF/ISF and how to verify them, how to make your management verifications more effective, how to comply with Public Procurement and State aid regulations, how to conduct different types of audits, how to ensure appropriate record-keeping audit trail under conditions of security aspects, and finally how to detect and manage errors, irregularities and fraud in AMIF and ISF. The essential management issues, such as selection of projects and indicators, monitoring & evaluation of AMIF/ISF/BMVI will be also part of the agenda.

The event will take place as an online event, which gives speakers and participants the opportunity to participate online via a live stream.

Participants receive a certificate upon participation.

Starting from € 1.490,- (excl. VAT)

Reservation: You are welcome to reserve your seat, which is financially non-binding. For this, please drop me an email: thiemann@lexxion.eu

Cancellation: The cancellation of participation must be in writing and is possible free of charge up to 14 days before the start of the event. In case of no-show or cancellation later than two weeks before the date of the event, the entire event price plus VAT is due.

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Overview

Implementation and control of Asylum, Migration and Integration Fund (AMIF), Internal Security Fund (ISF) and Border Management and Visa Instrument (BMVI) creates a lot of challenges for Responsible Authorities, Delegated Authorities and Audit Authorities, who are in charge of migration, asylum and internal security. We are happy to present the following topics on the agenda:

  • Common provision regulation ((EU) 2021/1060)
  • Management and control requirements for AMIF/ISF/BMVI in 2014-2020 versus 2021-2027 
  • Planning and conducting open calls – what will be different in 2021-2027 in comparison to 2014-2020
  • Selection of projects: mechanisms, criteria and appraisal aspects
  • Indicators, monitoring and evaluation
  • How to set up Simplified Cost Models for Migration and Security Funds
  • How to make management verifications of AMIF/ISF/BMVI more effective
  • Verification of Public Procurement under security conditions
  • Verification of State aid
  • Verification of Simplified Cost Options
  • What are the key requirements for system audit, audit of expenditures and audit of accounts
  • How to conduct on-the-spot audits of Migration and Security Funds projects – practical examples
  • How to ensure appropriate record-keeping and appropriate audit trail under conditions of security aspects
  • How to audit public procurement and State aid in AMIF/IST/BMVI
  • How to audit Simplified Cost Options
  • Audit of AMIF/ISF/BMVI by the European Court of Auditors
  • How to detect and manage errors and irregularities, concerning lack of access to the documentation (because of security aspects)
  • How to combat fraud and corruption

We look forward to welcoming you to this Comprehensive Course!

Who should participate?

  • Representatives from public authorities in charge of financial management, control and audit of Migration and Security Funds (AMIF, ISF and BMVI), especially from:
    • Ministry of Interior
    • Ministry of Migration
    • Ministry of Foreign Affairs
    • Ministry of Refugees, Immigration and Integration Affairs
    • Ministry of Justice
    • Ministry of Finance
    • Ministry of Labour and Social Affairs
    • Police authorities such as:
      • Border Police
      • Border Guards
      • National and Regional Police Forces
      • Border Control Agencies
  • ESI Funds experts from regional and local authorities
  • Auditors controlling and auditing AMIF, ISF and BMVI programmes and projects
  • Experts from EU, national and regional Courts of Auditors
  • Experts from institutions involved in the implementation of AMIF, ISF and BMVI
  • Consultants and lawyers specialised on AMIF, ISF and BMVI
  • Beneficiaries of AMIF, ISF and BMVI

Methodology

The three-day intensive course offers the possibility to meet with experts from EU institutions, Member States as well as the private sector. The different perspectives of our experienced trainers will support you in applying complex rules to your practical day-to-day work. To achieve the best results, a mix of learning methods will be applied in the course.

Our approach combines the three stages of learning to ensure that the participants obtain the best possible understanding of the applied rules:

1) Identification of the main rules and principles,
2) Appreciation of the complexities and limitation of the principles,
3) Application of the rules and principles.

The participants will be actively involved in the course. The sessions will combine presentations, case studies and discussion on practical problems. You will have ample opportunity to present your own issues and discuss them with the speakers and participants from other Member States.

Just send to us your cases and questions in advance! We will forward them to our speakers, who will include your issues in the programme and answer them during the course. All information concerning such problems and cases will be treated confidentially.

Online Course

You will receive all information and a link to participate in the course by email at least 1 day before the event.

We take care of your wellbeing

  • Regular cleaning of surfaces and sanitary facilities
  • Sufficient ventilation of event room
  • Recommended hand hygiene
  • Possibility to keep distance between all speakers and participants
  • Recommended mouth and nose protection

Course Material – No need to miss anything!

If you are unable to attend the course you may want to order all the presentations shown during the event. The price is € 299,- (excl. of VAT). If interested, please contact Julia Thiemann.

How to Join the Course Online

You will receive all information and a link to join the course via e-mail latest 1 day before the event.

If you have any questions in advance, please contact Julia Thiemann.

Day 1: Wednesday, 3 November

08:45

Registration and Welcome Coffee

09:00

Welcome note by Lexxion and Chair, Introduction Round

Session 1:
Management and Control Requirements 2014-2020 versus 2021-2027: What is  Actually Changing?

09:30

Management and Control Requirements

  • Regulatory environment 2021-2027 – summary of changes
  • Which challenges does the new Programming Period bring?
  • Novelties in roles and responsibilities of the bodies involved
  • Development and implementation of a control framework
  • Influence of the COVID pandemic
Ivan Ramljak Head of Service for Audit of EU funds for Asylum, Migrations, Integration and Internal Security, ARPA, Croatia
10:45

Coffee Break

Session 2: Indicators, Monitoring and Evaluation in Migration and Security Funds in the forthcoming MFF 2021-2027

 

11:15

Indicators – A Tool to Strengthen the Result Orientation 2021-2027

  • The role and selection of indicators
  • Which indicators exist and how to use them
  • Selection and implementation of result indicators
  • Use of indicators for different levels of implementation: Specific Objectives/National Programmes /project indicators /
  • Measurement and verification of indicators
  • How to set up indicators in complementarities between Migration and Security Funds and ESI Funds?
  • Tools to achieve the programme milestones
  • Working groups: setting up of project indicators by the perspective of complementarities. Setting up of project indicators by the perspective of complementarities/synergies. Participants will work in groups. Each group will have a pleasure to ignite its own imagination in defining of indicators for future monitoring & evaluation.
Krasimir Nikolov Chief Internal Auditor in the Audit Authority at the Ministry of Interior, Bulgaria
12:30

Monitoring in Practice

  • Transition from 2014-2020 to 2021-2027
  • Monitoring requirements and obligations
  • Monitoring systems and IT monitoring systems – good practices from Bulgaria
  • Collection, processing and assessment of data (which data)
  • Measurement and verification of indicators
Krasimir Nikolov Chief Internal Auditor in the Audit Authority at the Ministry of Interior, Bulgaria
13:00

Lunch Break

14:00

Evaluation in Practice

  • Evaluation in 2021-2027 & Evaluation Plan 2021-2027
  • Which activities can be conducted in-house and which external in 2014-2020?
  • Contracting out and cooperation with independent external evaluators: What needs to be considered in 2014-2020?
  • Drafting Terms of Reference
  • Understanding the evaluation results
  • Use of evaluation results
Krasimir Nikolov Chief Internal Auditor in the Audit Authority at the Ministry of Interior, Bulgaria

Session 4: Selection of Projects under Migration and Security Funds

14:30

Selection of projects– what to expect in the next MFF 2021 – 2027

  • Project selection in programme cycle
  • Regulatory requirements
  • Project selection mechanisms
  • Project selection criteria
  • Project appraisal aspects
  • How to make use of IT system in selection of projects
(invited)
15:30

Planning and Conducting Open Calls

  • Main difference between 2014-2020 and 2021-2027
  • Regulatory requirements
  • Timing
  • Frequency
(invited)
16:15

Coffee Break

Session 5: Simplified Cost Options for AMIF and ISF

16:30

How to Effectively Use Simplified Cost Options for AMIF and ISF

  • Legal overview
  • Communication from the EC on SCOs at EU level in the area of HOME Affairs
  • SCOs calculation methods
  • Best practices from Bulgaria
  • examples of calculation of Direct staff costs at flat rate of up to 20% and Eligible costs other than direct staff costs at a flat rate of up to 40%/
Krasimir Nikolov Chief Internal Auditor in the Audit Authority at the Ministry of Interior, Bulgaria
17:30

End of Day 1

Day 2: Thursday, 4 November

Session 6:
First Level Control and Verifications of Migration and Security Funds
best practices from 2014-2020

09:00

Regulations on Management Verifications

  • Required verifications
  • Legal and national requirements
  • Electronic documents
  • Administrative versus on the spot controls
Peter Barker Head of Audit and Assurance, UK Responsible Authority, Sheffield
09:30

Carrying out Verifications of AMIF and ISF in Practice 

  • UKRA verifications
  • What can help you to get acquainted with and understand a project better
  • Carrying out the controlling activities
  • Reporting requirements
  • Record keeping
Peter Barker Head of Audit and Assurance, UK Responsible Authority, Sheffield
10:30

Overview of Projects Concerning the NextGenerationEU/EU Recovery Plan

  • Legal overview of Regulation (EU) 2021/241 of the EP and of the Council on the Recovery & Resilience Facility
  • Overview of project in relation to asylum
  • Overview of project in relation to internal security
Krasimir Nikolov Chief Internal Auditor in the Audit Authority at the Ministry of Interior, Bulgaria
11:00

Coffee Break

11:30

Best Practice: Verification of Public Procurement – tricky issues to be considered for AMIF and ISF

Peter Barker Head of Audit and Assurance, UK Responsible Authority, Sheffield
11:45

Practical Experiences:

Verification of Simplified Cost Options

Peter Barker Head of Audit and Assurance, UK Responsible Authority, Sheffield
12:00

Best Practice:

Mixed use of equipment delivered – special requirements from the European Commission

Krasimir Nikolov Chief Internal Auditor in the Audit Authority at the Ministry of Interior, Bulgaria
12:15

Overview of Urgent Aid

Krasimir Nikolov Chief Internal Auditor in the Audit Authority at the Ministry of Interior, Bulgaria
12:30

Lunch Break

Session 7:
Audit Requirements and Challenges for AMIF and ISF

13:30

System Audit

  • What new with the System audit in 2021-2027
  • Key requirements and assessment criteria of management and control system related to system audits
  • Relationship of the designation criteria and the key requirements
  • Objective and steps for the assessment
  • System assessment categories – good examples
  • How should Responsible Authority and beneficiaries get best prepared to audit visits?
Ivan Ramljak Head of Service for Audit of EU funds for Asylum, Migrations, Integration and Internal Security, ARPA, Croatia
14:15

From Audit of Expenditure to Audit of Operations

  • Scope and objective of audits of expenditure & audit of operations
  • What does Audit Authority expect from the Responsible Authority/Delegated Authority for the purposes of audits of expenditure?
  • Sampling approach in Croatia
  • Errors and error rates
Ivan Ramljak Head of Service for Audit of EU funds for Asylum, Migrations, Integration and Internal Security, ARPA, Croatia
15:15

Coffee Break

15:45

Audit of Accounts

  • Regulatory framework and timeline
  • Scope and objective of the audit of accounts
  • Effective communication between Responsible Authority and Audit Authority – best practice from Croatia
  • How to use results of system audits and of audit of expenditure for the audit of accounts
  • Final additional verifications of the draft certified accounts
  • Audit opinion on accounts
Ivan Ramljak Head of Service for Audit of EU funds for Asylum, Migrations, Integration and Internal Security, ARPA, Croatia
16:45

Audit of Public Procurement by the Perspective of the Audit of Expenditures

  • Audit risks and findings in public procurement
  • Irregularities and financial corrections related to public procurement
  • Use of experts in public procurement
  • Practical examples
Ivan Ramljak Head of Service for Audit of EU funds for Asylum, Migrations, Integration and Internal Security, ARPA, Croatia
17:15

End of Day 2

Day 3: Friday, 5 November

08:30

Audit of Simplified Cost Options

  • How to ensure good cooperation between Responsible Authority and Audit Authority
  • Using SCOs – Considerations for Auditors
  • Special audit trail requirements
  • Compliance with eligibility rules
  • Errors and irregularities in SCOs
  • Practical exercises and group work on eligibility of costs
Krasimir Nikolov Chief Internal Auditor in the Audit Authority at the Ministry of Interior, Bulgaria
10.00

Coffee Break

10.15

Audit Documentation Management

  • Audit documentation and system of working papers
  • Practical examples of ensuring appropriate audit trail under conditions of security aspects
  • Annual summary and Annual Control Report
Ivan Ramljak Head of Service for Audit of EU funds for Asylum, Migrations, Integration and Internal Security, ARPA, Croatia
11.00

Audits by the European Court of Auditors

  • Specificities of the ECAs
  • How to best prepare for the ECAs visit?
Krasimir Nikolov Chief Internal Auditor in the Audit Authority at the Ministry of Interior, Bulgaria
11:30

Lunch Break

Session 8: Errors, Irregularities and Fraud

12:30

Detecting and Managing Errors & Irregularities

  • Irregularities versus Fraud
  • How to deal with errors and irregularities
  • Common pitfalls for irregularities
  • How to avoid recoveries of project funding?
  • How to deal with financial corrections?
  • The last guidelines on financial corrections: What has changed?
  • How to report irregularities
  • How to strengthen and improve control and verification activities?

Group work: What if irregularities are found?

Real life examples, breakdown and solution proposal

Ivan Ramljak Head of Service for Audit of EU funds for Asylum, Migrations, Integration and Internal Security, ARPA, Croatia
13:45

Coffee Break

14:15

Combating Fraud & Corruption – Practical Insights

  • Fraud v error
  • Breakout session types of fraud
  • Why is fraud committed the fraud triangle
  • Justifying your actions
  • How is fraud detected
  • Fraud prevention Key Requirement 7
  • Red flags
Peter Barker Head of Audit and Assurance, UK Responsible Authority, Sheffield
(invited)
15:30

End of the Course and Distribution of Certificates

Speakers

Ivan Ramljak
Head of Service for Audit of EU funds for Asylum, Migrations, Integration and Internal Security, ARPA, Croatia

More info
Krasimir Nikolov
Chief Internal Auditor in the Audit Authority at the Ministry of Interior, Bulgaria

More info
Peter Barker
Head of Audit and Assurance, UK Responsible Authority, Sheffield

More info

Online-Registration

Intensive Online Course | 03.11.2021 - 05.11.2021 | | Language: English

Do you have any COVID-19 related questions? We are happy to help!
Please contact us via e-mail events@lexxion.eu or call us at +49 30 81 45 06 0.

Participation fees for participation face-to-face in Barcelona:
Reduced fee for public authorities and full-time academics: € 2.230,- (excl. VAT)
Regular fee: € 2.630,- (excl. VAT)

Participation fees for online participation:
Reduced fee for public authorities and full-time academics: € 1.490,- (excl. VAT)
Regular fee: € 1.890,- (excl. VAT)

21% VAT (Spain) will be added. For online participation the following applies additionally: Customers from other EU countries with a valid VAT ID number will receive an invoice without VAT (reverse charge).

Seating limit
The number of participants in Barcelona is limited.

Please contact events@lexxion.eu if technical problems occur during the booking process.

 

Where do you want to participate?
Ticket Type Price Spaces
How to Effectively Manage, Verify and Audit Migration & Security Funds: Transition Towards 2021-2027 | in Barcelona
Regular fee / Reguläre Teilnahmegebühr
€2.630,00
How to Effectively Manage, Verify and Audit Migration & Security Funds: Transition Towards 2021-2027 | in Barcelona
Reduced fee for public authorities / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde
€2.230,00
How to Effectively Manage, Verify and Audit Migration & Security Funds: Transition Towards 2021-2027 | online
Regular fee / Reguläre Teilnahmegebühr
€1.890,00
How to Effectively Manage, Verify and Audit Migration & Security Funds: Transition Towards 2021-2027 | online
Reduced fee for public authorities / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde
€1.490,00










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