European Structural and Investment Funds
Intensive Hybrid Course |
20.10.2021 - 22.10.2021 |
Rome |
Language: English

Financial Management, Control and Audit of ESI Funds: Transition Towards 2021-2027

With the recently published common provision regulation ((EU) 2021/1060) for the programming period 2021-2027, the European Commission introduces a number of changes and new instruments that the Member States need to implement into their Operational Programmes. New regulations and requirements can be challenging for professionals dealing with financial management and control of ESI Funds. The upcoming Intensive Online Course will provide you with first-hand information and expert guidance on financial management and control requirements, which are essential for the successful implementation of ESI Funds in both overlapping programming period.

The event will take place as a hybrid event, which gives speakers and participants the opportunity to participate face-to-face or online via a live stream.

Participants receive a certificate upon participation.

Starting from € 1.490,- (excl. VAT)

Reservation: You are welcome to reserve your seat, which is financially non-binding. For this, please drop me an email.: thiemann@lexxion.eu

Cancellation: The cancellation of participation must be in writing and is possible free of charge up to 14 days before the start of the event. In case of no-show or cancellation later than two weeks before the date of the event, the entire event price plus VAT is due.

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Overview

Managing Authorities and Intermediate Bodies have to conduct administrative and on-the-spot verifications in order to ensure efficient and reliable first level control procedure. Some of the requirements of both overlapping programming periods can be challenging for the involved authorities. Eligibility of expenditures, compliance with complex State aid and public procurement rules, Simplified Cost Options have to be considered. The obligations, related to the Assurance Package, such as drawing up, certifying and submitting  payment applications and annual accounts to the EC, also still raise a number of questions for first level controllers. Furthermore, Managing Authorities, Responsible Authorities, Intermediate Bodies, Delegated Authorities and Certifying Authorities have to be aware of the audit requirements in order to be best prepared for audit visits.

The day-to-day obligation of Audit Authorities is to conduct audit on operations, audit on projects, audit on payment claims. This can cause difficulties, such as choosing the right sampling methodhandling of error rates, ex-ante checks of Simplified Cost Options and audit of State aid and public procurement. Audit Authorities also have to meet the requirements and assessment criteria in system audits and audit of accounts.

Irregularities and fraud at any stage of these processes can lead to repayments and financial corrections. To avoid these financial losses, national authorities have to implement stronger financial controls and carry out the respective verifications and audits very carefully.

Programme

The 3-day Interactive Hybrid Course focuses on the following topics:

  • Financial management and control system of EU Funds 2014-2020 versus 2021-2027
  • ESIF for emergency measures – Status quo
  • Main changes for Managing Authorities and Intermediate Bodies in 2021-2027 ((EU) 2021/1060 )
  • Management verifications and on-the-spot verifications
  • Practical discussions in small groups in breakout rooms: Verification of Simplified Cost Options, verification of State aid and Public Procurement, verification of eligibility of expenditures, sampling
  • Main changes and challenges for Audit Authorities in 2021-2027
  • Audit findings in system audits and in audit of operations
  • Audit of Simplified Cost Options, Audit findings in State aid and Public Procurement
  • Management of and most common errors and irregularities in ESI Funds, including group work in breakout rooms
  • Combatting fraud and corruption in ESI Funds
  • Preparing for closure 2014-2020

Who should participate?

  • Representatives from public authorities dealing with different aspects of financial management and control of ESI Funds, especially from:
    • Managing Authorities
    • Responsible Authorities
    • Intermediate Bodies
    • Delegated Authorities
    • Certifying Authorities
    • Audit Authorities
  • ESI Funds experts from regional and local authorities and experts involved in ETC Programmes
  • Auditors controlling and auditing ESI Funds programmes and projects
  • Experts from EU, national and regional Court of Auditors
  • Experts from Institutions involved in implementation of ESI funds
  • Consultants and lawyers specialised in ESI Funds
  • Beneficiaries of EU funded projects

Methodology

The three-day intensive course offers the possibility to meet with experts from EU institutions, Member States as well as the private sector. The different perspectives of our experienced trainers will support you in applying complex rules to your practical day-to-day work. To achieve the best results, a mix of learning methods will be applied in the course.

Our approach combines the three stages of learning to ensure that the participants obtain the best possible understanding of the applied rules:

1) Identification of the main rules and principles,
2) Appreciation of the complexities and limitation of the principles,
3) Application of the rules and principles.

The participants will be actively involved in the course. The sessions will combine presentations, case studies and discussion on practical problems. You will have ample opportunity to present your own issues and discuss them with the speakers and participants from other Member States.

Just send to us your cases and questions in advance! We will forward them to our speakers, who will include your issues in the programme and answer them during the course. All information concerning such problems and cases will be treated confidentially.

Hybrid Course

The hybrid course by Lexxion Publisher is a new combined event format, which takes place in parallel: face-to-face and online. This new event format offers participants and speakers the opportunity to attend the event live on site or online, depending on the current situation, which gives additional flexibility. Our primary goal is to provide our online participants with the same high-quality experience as participants on-the-spot. For this, we place particular emphasis on interaction. This includes virtual networking during coffee breaks, active participation in discussions and the opportunity to ask questions via chat or microphone.

We take care of your wellbeing

  • Regular cleaning of surfaces and sanitary facilities
  • Sufficient ventilation of event room
  • Recommended hand hygiene
  • Possibility to keep distance between all speakers and participants
  • Recommended mouth and nose protection

Course Material – No need to miss anything!

If you are unable to attend the course you may want to order all the presentations shown during the event. The price is € 299,- (excl. of VAT). If interested, please contact Julia Thiemann.

How to Join the Course Online

You will receive all information and a link to join the course via e-mail latest 1 day before the event.

If you have any questions in advance, please contact Julia Thiemann.

 

Day 1: Wednesday, 20 October | 08:45-22:30

08:45

Registration and Welcome Coffee

09:00

Welcome Note by Lexxion and Introduction Round

Session 1: Financial Management and Control Requirements 2014-2020 versus 2021-2027: What is  Actually Changing?

09:30

Overview of EU Funds 2021-2027 – What is New?

  • EU Cohesion Policy 2021-2027 – summary of changes
  • Which challenges does the new Programming Period bring?
  • Seven shared management funds
  • Simplification
  • Simplified designation process
  • Novelties in roles and responsibilities of the bodies involved
  • New criteria in the allocation method
Alina Ploae Counsellor in the Managing Authority for Romania-Serbia IPA Cross-Border Cooperation Programme and INTERREG IPA Cross border Cooperation Romania Serbia Programme, Directorate -MA for European Territorial Cooperation Programmes
10:30

Coffee break

11:00

Session 2: ESIF for Emergency Measures

  • What are the key aspects of the amended Regulations (CRII, CRII+, REACT-EU)?
  • Was the amendment of Operational Programmes 2014-2020 successful?
  • What happened with the existing projects – different scenarios
  • Which measures were implemented?
  • How did the health emergency impact the new Operational Programmes 2021-2027?
Alina Ploae Counsellor in the Managing Authority for Romania-Serbia IPA Cross-Border Cooperation Programme and INTERREG IPA Cross border Cooperation Romania Serbia Programme, Directorate -MA for European Territorial Cooperation Programmes

Session 3: Effective Management Verifications in ESI Funds

11:45

Administrative versus On-the-Spot Verifications

  • Guidance for Member States on Management Verifications (legal requirements, verification methodologies, delegation principles, timing/nature/frequency of verification)
  • Strategy and planning: Administrative versus on-the-spot verifications
  • Cooperation between Managing Authorities and Intermediate Bodies
  • Record-keeping and reporting requirements
  • How to put together a verification methodology for on-the-spot checks
  • How to deal with personnel and overhead costs?
  • The importance of documentation in the verification process
Simon Hannah ERDF Compliance and Quality Assurance Manager, East of England ERDF Growth Delivery Team, Ministry of Housing, Communities and Local Government, Cambridge
(invited)
13:15

Lunch break

14:15

Experience and Lessons Learned for Preparing for Verification Activities in 2021-2027 – Challenges for Managing Authorities

  • Novelties in respect to verifications and control
  • Eligibility of expenditure
  • What are the main changes in responsibilities and who will take over the accounting function?
  • Risk-based management verifications
  • Simplified Cost Options
  • New rules for Technical Assistance
Simon Hannah ERDF Compliance and Quality Assurance Manager, East of England ERDF Growth Delivery Team, Ministry of Housing, Communities and Local Government, Cambridge
(invited)
15:00

Practical Discussions and Exchange of Experience in Small Groups (incl. coffee break)

  • Verification of Simplified Cost Options
    • Why, when, who, which and how?
    • Eligible costs using SCO
    • Public Procurement and SCO
  • Verification of State aid and Public Procurement
  • Verification of eligibility of expenditure
  • Sampling and on-the-spot verifications
Simon Hannah ERDF Compliance and Quality Assurance Manager, East of England ERDF Growth Delivery Team, Ministry of Housing, Communities and Local Government, Cambridge
(invited)
17:30

End of Day 1

18:30

Social Programme and Common Dinner with all Speakers and Participants
(under necessary hygienic requirements)

Day 2: Thursday, 21 October | 09:00 - 17:30

Session 4: Audit Findings, Challenges and Recommendations in ESI Funds

09:00

Changes and Challenges for Audit Authorities in the Programming Period 2021 – 2027

  • Are there any changes in the scope of system audits, audits of operations and audits of accounts?
  • Consequences in case of use of the enhanced proportionate arrangements
  • Challenges of ex-ante assessment of the SCO methodology
Olga Guza Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia
Agnese Abula Senior Expert of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia
10:00

Coffee break

10:30

Changes and Challenges for Audit Authorities Related to the COVID-19 Pandemic

  • Second amendment of the Common Provisions Regulation as EU response to COVID-19 crisis
  • Simplification of audit requirements
  • Changes in the co-funding rates of projects
  • When should statistical and when non-statistical sampling methodologies be used?
  • Performance of on-the-spot checks
  • How did Audit Authorities adjust their working tools and working approach?
  • Communication with the auditees
Olga Guza Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia
11:15

Audit Findings in System Audits and in Audit of Operations – Practical Insights

  • Audit findings and recommendations in system audits
  • Audit findings and recommendations in audits on operations/projects
  • Process of the audit of projects (planning, execution, reporting)
  • How to best prepare for audit visits?
  • What does Audit Authority expect from the Managing Authority/Intermediate Body?
Olga Guza Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia
Agnese Abula Senior Expert of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia
12:30

Lunch break

13:30

Audit of Simplified Cost Options

  • Using SCO: Considerations for Audit Authorities
  • How to ensure good cooperation between Managing and Audit Authorities?
  • Practical exercises and group work on eligibility of costs: How to avoid errors and irregularities in SCO
Agnese Abula Senior Expert of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia
14:30

System Set-up and Audit Findings in State Aid and Public Procurement

  • System set-up for public procurement and State Aid
  • Use of professional expert institutions in verification of public procurement and State aid
  • Public procurement and State aid errors detected and further consequences.
Olga Guza Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia
Agnese Abula Senior Expert of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia
15:30

Coffee break

16:00

Financial Instruments

  • Changes in the Programming Period 2021 – 2027
  • Audit methodology and audit approach
  • Audit findings and lessons learnt.
Agnese Abula Senior Expert of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia
16:45

Audit Documentation Management

  • Audit trail
  • IT systems, tools
  • Audit work papers
  • Annual control report and audit opinion
Olga Guza Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia
17:30

End of Day 2

Day 3: Friday, 22 October | 08:30-15:30

Session 5: Irregularities and Fraud in EU Funds

08:30

Management of Irregularities and Most Common Irregularities in ESI Funds

  • Definition of an irregularity and difference between error and irregularity
  • Overview on most common types of irregularities
  • Who can determine irregularities?
  • Which irregularities can be identified by first level controllers?
  • Which irregularities are typically identified by auditors?
  • How to treat irregularities?
Alina Ploae Counsellor in the Managing Authority for Romania-Serbia IPA Cross-Border Cooperation Programme and INTERREG IPA Cross border Cooperation Romania Serbia Programme, Directorate -MA for European Territorial Cooperation Programmes
10:00

Coffee break

10:30

Combatting Fraud and Corruption in ESI Funds – Requirements and Tools

  • The anti‐fraud cycle in practice
  • KR 7: Anti-Fraud Measures
  • Instruments and methods for the prevention and detection of fraud and corruption
  • How to identify red flags of fraud and corruption?
  • Cyber fraud
  • Capability of IT tools: The obligatory fraud risk self‐assessment tool and Arachne
Olga Guza Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia
Agnese Abula Senior Expert of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia
12:00

Practical Exercises in Small Groups in Breakout Rooms

We will work in small groups in breakout rooms on different cases, related to combatting fraud and corruption in structural funds.

Agnese Abula Senior Expert of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia
12:30

Lunch break

13:30

Irregularities and Fraud Risks Related to COVID-19

  • Increase of fraud cases and irregularities as the planning period is ending, now potentially much more boosted also by COVID 19 crisis opportunists
  • How to avoid errors during the implementations of the projects
  • Fake news and trusted news
  • New fraud risks related to the implementation of anti-COVID 19 measures
Alina Ploae Counsellor in the Managing Authority for Romania-Serbia IPA Cross-Border Cooperation Programme and INTERREG IPA Cross border Cooperation Romania Serbia Programme, Directorate -MA for European Territorial Cooperation Programmes
14:00

Session 6: Preparing for Closure of the Programmes 2014-2020

  • Legal basis for closure 2014-2020: Requirements from the European Commission
  • Process, deadlines, involved authorities
  • Lessons learnt from closure 2007-2013 and how to use them for closure 2014-2020
Alina Ploae Counsellor in the Managing Authority for Romania-Serbia IPA Cross-Border Cooperation Programme and INTERREG IPA Cross border Cooperation Romania Serbia Programme, Directorate -MA for European Territorial Cooperation Programmes
15:30

End of the Online Course


*Programme may be subject to change.

Speakers

Alina Ploae
Counsellor in the Managing Authority for Romania-Serbia IPA Cross-Border Cooperation Programme and INTERREG IPA Cross border Cooperation Romania Serbia Programme, Directorate -MA for European Territorial Cooperation Programmes

More info
Simon Hannah
ERDF Compliance and Quality Assurance Manager, East of England ERDF Growth Delivery Team, Ministry of Housing, Communities and Local Government, Cambridge

More info
Olga Guza
Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia

More info
Agnese Abula
Senior Expert of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia

More info

Venue

Exclusive Venue in the Centre of Rome

n/a
Rome, Italy
Phone
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Online-Registration

Intensive Hybrid Course | 20.10.2021 - 22.10.2021 | Rome | Language: English

Do you have any COVID-19 related questions? We are happy to help!
Please contact us via e-mail events@lexxion.eu or call us at +49 30 81 45 06 0.

Participation fees for participation face-to-face in Rome:
Reduced fee for public authorities and full-time academics: € 2.230,- (excl. VAT)
Regular fee: € 2.630,- (excl. VAT)

Participation fees for online participation:
Reduced fee for public authorities and full-time academics: € 1.490,- (excl. VAT)
Regular fee: € 1.890,- (excl. VAT)

22% VAT (Italy) will be added. For online participation the following applies additionally: Customers from other EU countries with a valid VAT ID number will receive an invoice without VAT (reverse charge).

Seating limit
The number of participants in Rome is limited.

Please contact events@lexxion.eu if technical problems occur during the booking process.

Where do you want to participate?
Ticket Type Price Spaces
Financial Management, Control and Audit of ESI Funds: Transition Towards 2021-2027 | Online
Regular fee / Reguläre Teilnahmegebühr
€1.890,00
Financial Management, Control and Audit of ESI Funds: Transition Towards 2021-2027 | Online
Reduced fee for public authorities / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde
€1.490,00
Financial Management, Control and Audit of ESI Funds: Transition Towards 2021-2027 | in Rome
Regular fee / Reguläre Teilnahmegebühr
€2.630,00
Financial Management, Control and Audit of ESI Funds: Transition Towards 2021-2027 | in Rome
Reduced fee for public authorities / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde
€2.230,00










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