European Structural and Investment Funds
Hybrid Workshop |
04.07.2022 - 05.07.2022 |
Cologne |
Language: English

First Level Control and Verification of ESI/AMIF/ISF/BMVI Funds Transition from 2014-2020 to 2021-2027

First level control plays a crucial role in the financial management and control system of ESI Funds in the current programming period 2021 – 2027. In order to enable an efficient and reliable first level control procedure, Managing Authorities and Intermediate Bodies need to conduct administrative and on-the-spot verifications. The workshop will also inform you about the EU Response to the Ukraine Crisis, including the Implementation of Cohesion’s Action for Refugees in Europe (CARE).

This two-day interactive workshop will guide you through the requirements for first level control. Join us to learn how to verify eligible expenditure and how to detect errors and irregularities.

The event will take place as a hybrid event, which gives speakers and participants the opportunity to participate face-to-face or online.

Participants receive a certificate upon participation.

Starting from € 990,- (excl. VAT)

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Who should participate?

  • Representatives from public authorities in charge of first level control and audit of ESI Funds in 2014-2020 and 2021-2027, especially from:
    • Managing Authorities
    • Responsible Authorities
    • Intermediate Bodies
    • Delegated Authorities
    • Certifying Authorities
    • Audit Authorities
  • EU Funds experts from regional and local authorities
  • Beneficiaries of EU funded projects, i.e.: Private and public companies, associations, research institutes
  • Bodies working in European Territorial Cooperation
  • International, national and local associations and networks
  • Public and private banks
  • Consultants and lawyers specialised on ESI Funds

Course Material – No need to miss anything!

If you are unable to attend the course you may want to order all the presentations shown during the event. The price is € 199,- (excl. of VAT). If interested, please contact Viola Prifti.

 

Methodology

A workshop by Lexxion Publisher offers the possibility to meet with experts from Member States and EU institutions, as well as the private sector. The different perspectives of our experienced trainers will support you in applying complex rules to your practical day-to-day work. To achieve the best results, we employ a mixture of learning methods.

Our approach combines the three stages of learning to ensure that the participants obtain the best possible understanding of the applied rules:

1) Identification of the main rules and principles,
2) Appreciation of the complexities and limitation of the principles,
3) Application of the rules and principles.

The participants will be actively involved in the course. The sessions will combine presentations, case studies and discussion of practical problems. You will have ample opportunity to present your own issues and discuss them with the speakers and participants from other Member States.

You can send to us your cases and questions in advance! We will forward them to our speakers, who will include your issues in the programme and answer them during the course. All information concerning such problems and cases will be treated confidentially.

Course materials will be available to download after the event.

Day 1: Monday, 4 July

09:00

Welcome Note by Lexxion & Introduction Round

Session 1 – Verification of Expenditures: Methodology & Practice

09:15

Financial Management and First‐level Control Requirements

  • Regulatory environment: 2014-20 vs. 2021-27 – Main changes
  • Impact of the omnibus regulation
  • Roles and responsibilities of the bodies involved
  • First‐level control checklist and first‐level control report
Alina Ploae ,  Counsellor in the Managing Authority for Romania-Serbia IPA Cross-Border Cooperation Programme and INTERREG IPA Cross border Cooperation Romania Serbia Programme, Directorate -MA for European Territorial Cooperation Programmes
10:00

Verification of Expenditures: Guidance on Management Verifications

  • Legal requirements
  • Verification methodologies
  • Delegation principles
  • Timing / nature / frequency of verification
Alina Ploae ,  Counsellor in the Managing Authority for Romania-Serbia IPA Cross-Border Cooperation Programme and INTERREG IPA Cross border Cooperation Romania Serbia Programme, Directorate -MA for European Territorial Cooperation Programmes
10:45

Coffee Break

11:00

Administrative and on‐the‐spot Verifications

  • Strategy and planning: administrative versus on‐the‐spot verification
  • Cooperation between Managing Authorities and Intermediate Bodies
  • Segregation of duties
  • Record‐keeping and reporting requirements
  • How to put together a verification methodology for on‐the‐spot checks
  • How to deal with personnel and overhead costs?
  • The importance of documentation in the verification process
  • Risk analysis and sampling
Alina Ploae ,  Counsellor in the Managing Authority for Romania-Serbia IPA Cross-Border Cooperation Programme and INTERREG IPA Cross border Cooperation Romania Serbia Programme, Directorate -MA for European Territorial Cooperation Programmes
11:45

Lunch Break

Session 2 – Practical Group Exercise: Carrying out Verifications in Practice and challenges ahead of EU

13:00

Practical Exercise: Verification of Eligibility of Expenditure

Alina Ploae ,  Counsellor in the Managing Authority for Romania-Serbia IPA Cross-Border Cooperation Programme and INTERREG IPA Cross border Cooperation Romania Serbia Programme, Directorate -MA for European Territorial Cooperation Programmes
14:00

Coffee Break

14:15

Practical Exercise: Verification of State Aid and Public Procurement

Alina Ploae ,  Counsellor in the Managing Authority for Romania-Serbia IPA Cross-Border Cooperation Programme and INTERREG IPA Cross border Cooperation Romania Serbia Programme, Directorate -MA for European Territorial Cooperation Programmes

Interactive Session: Planning the Activities for Upcoming Months in your Member State/Operational Programme

  • Discuss your current and upcoming activities and challenges with our experts as well colleagues from other institutions and Member States.
15:15

EU Response to the Ukraine Crisis

Marina Mandac ,  Head of Department for Methodology, Service for Support to Audit Processes, Sector for Management of Horizontal Processes. Agency for Audit of European Union Programmes Implementation System (Croatian Audit Authority), Zagreb.
Ivan Ramljak ,  Head of Service for Audit of EU funds for Asylum, Migrations, Integration and Internal Security, ARPA, Croatia
16:15

End of day 1

Day 2: Tuesday, 5 July

Session 3 – Errors, Irregularities, Financial Corrections and Risk Assessment

09:00

Audit Challenges 2014-20 vs. 2021-27 – Main Changes

Marina Mandac ,  Head of Department for Methodology, Service for Support to Audit Processes, Sector for Management of Horizontal Processes. Agency for Audit of European Union Programmes Implementation System (Croatian Audit Authority), Zagreb.
10:00

Most Common Errors and Irregularities in ESI/AMIF/ISF Funds  (Coffee Break incl.)

  • Irregularities vs fraud
  • Most common cases of errors and irregularities
  • Reporting and avoidance of irregularities
  • Financial corrections and recoveries
  • Strengthening the control and verification activities
Marina Mandac ,  Head of Department for Methodology, Service for Support to Audit Processes, Sector for Management of Horizontal Processes. Agency for Audit of European Union Programmes Implementation System (Croatian Audit Authority), Zagreb.
Ivan Ramljak ,  Head of Service for Audit of EU funds for Asylum, Migrations, Integration and Internal Security, ARPA, Croatia
11:30

Treatment of Irregularities, Reporting and Financial Corrections

  • When do irregularities lead to recoveries, withdrawals, and financial corrections?
  • Purpose and types of financial corrections
  • Pre‐and post‐payments
  • Audit trail and records
  • Treatment of financial corrections in annual accounts
  • Treatment and reporting of irrecoverable amounts
Ivan Ramljak ,  Head of Service for Audit of EU funds for Asylum, Migrations, Integration and Internal Security, ARPA, Croatia
12:30

Lunch Break

13:30

Group Exercise: Improving Verifications and Avoiding Irregularities

The speakers will present real‐life cases. Applying their theoretical knowledge, participants will have to find errors and analyse & present them in groups.

Marina Mandac ,  Head of Department for Methodology, Service for Support to Audit Processes, Sector for Management of Horizontal Processes. Agency for Audit of European Union Programmes Implementation System (Croatian Audit Authority), Zagreb.
Ivan Ramljak ,  Head of Service for Audit of EU funds for Asylum, Migrations, Integration and Internal Security, ARPA, Croatia
14:30

End of the Workshop

Speakers

Alina Ploae
Counsellor in the Managing Authority for Romania-Serbia IPA Cross-Border Cooperation Programme and INTERREG IPA Cross border Cooperation Romania Serbia Programme, Directorate -MA for European Territorial Cooperation Programmes

More info
Marina Mandac
Head of Department for Methodology, Service for Support to Audit Processes, Sector for Management of Horizontal Processes. Agency for Audit of European Union Programmes Implementation System (Croatian Audit Authority), Zagreb.

More info
Ivan Ramljak
Head of Service for Audit of EU funds for Asylum, Migrations, Integration and Internal Security, ARPA, Croatia

More info

Venue

Exclusive venue in the centre of Cologne

n/a
Cologne, Germany
Phone
Map Unavailable

Online-Registration

Hybrid Workshop | 04.07.2022 - 05.07.2022 | Cologne | Language: English

Participation fees for participation in Cologne:
Reduced fee for public authorities and full-time academics: € 1.240,- (excl. VAT)
Regular fee: € 1.640,- (excl. VAT)

Participation fees for online participation:
Reduced fee for public authorities and full-time academics: € 990,- (excl. VAT)
Regular fee: € 1.290,- (excl. VAT)

VAT will be added if applicable.

Seating limit
The number of participants in Cologne is limited.

Please contact events@lexxion.eu if you have technical problems with the booking. 

Where do you want to participate?
Ticket Type Price Spaces
First Level Control and Verification of ESI/AMIF/ ISF/BMVI Funds Transition from 2014-2020 to 2021-2027 | Cologne
Regular fee / Regulärer Preis		 €1.640,00
First Level Control and Verification of ESI/AMIF/ ISF/BMVI Funds Transition from 2014-2020 to 2021-2027 | Cologne
Reduced fee for public authorities / Reduzierter Preis für Angehörige einer Hochschule/Behörde		 €1.240,00
First Level Control and Verification of ESI/AMIF/ ISF/BMVI Funds Transition from 2014-2020 to 2021-2027 | Online
Regular fee / Regulärer Preis		 €1.290,00
First Level Control and Verification of ESI/AMIF/ ISF/BMVI Funds Transition from 2014-2020 to 2021-2027 | Online
Reduced fee for public authorities / Reduzierter Preis für Angehörige einer Hochschule/Behörde		 €990,00









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