European Structural and Investment Funds
Interactive Online Course |
07.10.2020 - 08.10.2020 |
Online |
Language: English

Simplified Cost Options for ESI Funds: Outlook Post 2020

The use of Simplified Cost Options has been extended to all ESI Funds, being applicable to more projects and mandatory for small projects. Therefore, public officials from Managing, Certifying, Audit Authorities and Intermediate Bodies, but also Beneficiaries, need to be aware of how to correctly make use of flat rates, standard scales of unit costs and lump sums.

This Online Course is created for specialists from Managing, Certifying, Audit Authorities and Beneficiaries, who plan to set-up Simplified Cost Models or have already implemented this approach. During the first day participants will learn about the requirements for SCO and how to adapt their working methods and procedures to this simplified method in compliance with eligibility rules and regularity of expenditures. During the second day we will discuss practicalities of verification and audit of SCO procedures.

Join from wherever you are – high-quality content delivered to your (home) office. Please check your device compatibility to be ready to attend the online course. This is your first online course with Lexxion? Don’t worry, here’s a quick guide.

Starting from € 790,- (excl. VAT)

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Overview

The use of Simplified Cost Options has been extended to all ESI Funds, being applicable to more projects and mandatory for small projects. Therefore, public officials from Managing, Certifying, Audit Authorities and Intermediate Bodies, but also Beneficiaries, need to be aware of how to correctly make use of flat rates, standard scales of unit costs and lump sums.

The 2014-2020 regulatory framework includes a number of measures that encourage the use of SCO and improves their legal certainty. Among others, more possibilities are given to apply flat rates, not only based on indirect costs, but to calculate any type of costs, more calculation methods have been introduced and the threshold for lump sums has been increased. Although the extended use of simplification methods does explicitly include ERDF programmes, programme managers often encounter difficulties in their practical use, when it comes to cost calculation and eligibility of costs. As the use of simplified cost models and the move towards a result-based management have significant implications on the management and control of ESI Funds, all responsible programming bodies need to familiarise with these requirements.

This Online Course is created for specialists from Managing, Certifying, Audit Authorities and Beneficiaries, who plan to set-up Simplified Cost Models or have already implemented this approach. During the first day participants will learn about the requirements for SCO and how to adapt their working methods and procedures to this simplified method in compliance with eligibility rules and regularity of expenditures. During the second day we will discuss practicalities of verification and audit of SCO procedures.

Topics & Methodology

Day I: Rules, Methodology, Calculation Methods and Implementation of Simplified Cost Options for ESI Funds

  • Regulatory Framework and Principles
  • Simplified Cost Options after 2020
  • Calculation Methods for Simplified Cost Options
  • Flat-rate Financing: How to Apply & Practical Examples
  • Standard Scales of Unit Costs & Lump Sums: Principles & Practical Examples
  • Considerations for Managing and Certifying Authorities & Beneficiaries

Day II: Control and Audit of Simplified Cost Options

  • First-Level Control & Verification of Simplified Cost Options
  • How to Avoid Errors and Irregularities
  • Audit of Simplified Cost Options
  • Ex-ante Assessment of SCO’s Methodology

Target Group

  • Representatives from public authorities in charge of financial management, control and audit, especially from:
    • Managing Authorities
    • Certifying Authorities
    • Audit Authorities
    • Intermediate Bodies
  • ESI Funds experts from regional and local authorities and experts involved in ETC Programme
  • Beneficiaries of EU funded projects, i.e.: Private and public companies, associations, research institutes
  • Public and private banks
  • International, national and local associations and networks
  • Consultants

Just send to us your cases and questions in advance! We will forward them to our speakers, who will include your issues in the programme and answer them during the training.


Course Material – No need to miss anything!

If you were unable to attend the online course you may want to order a copy of the printed material including the access data to all presentations shown during the event. The price is € 199,- (excl. of VAT). If interested, please contact Anya Zuschke.


What participants of our previous (online) events said:

“Everything was perfect. The topic, the issues tackled, the presenters. I had again the feeling that we are one community. I had private chats with some speakers and they were really very helpful”.

“This webinar was extremely helpful, in order to understand the next steps of the Member States. Thank you very much!”

New programming period and new approach, combined with structural changes for most of Managing Authorities – It is obligatory to learn about SCO.”

“It was very useful. I can recommend it for everybody who works or will work with simplified cost.”

“It´s my second training with Lexxion for this year and I can say that they are very professional, with good and experienced speakers and important topics in the seminars. Thank you!”

Bigmarker is our interactive online course platform. In order to join our online course, please check your device compatibility first.

What do you need in order to join the online course?

  • Speakers, Microphone; Camera is possible, if you would like to be seen during the online course.
  • A wired connection is strongly recommended.
  • If your internet connection doesn´t work, you can join the online course by telephone, using a dial-in number. In this case there might be additional telephone costs.

How to join the online course?

  • Choose the computer from which you would like to follow the online course.
  • Please check your device compatibility.
  • As soon as you get the invitation link: Please register for the online course by clicking the invitation link.
  • 15 minutes before the online course: Bring your headphones, click the invitation link, enter and enjoy the online course!

Minimum system requirements are as follows:

  • Operating System: Windows 7 or later; Mac OS X 10.12 or later, Linux.
  • Browser: The most recently-published versions of Chrome, Firefox, Microsoft Edge, Safari, or Opera.
  • High-speed internet: A consistent, high-speed connection is required. Mobile tethering, hotspots, slow or inconsistent public Wi-Fi networks may create latency when using video conferencing.

FAQ

Why do I need to register before the online course starts?
Thank you for registering! This not only helps us to communicate with you in regard to technical issues but it helps you to network with your fellow online course participants.

Will the online course be recorded?
Please ask the responsible event manager.

Do I need a camera?
It is recommended to have a camera for more comfortable communication with the speakers and other participants.

Do I need a microphone?
Since this is an interactive online course, yes.

Do I need to install anything?
No. We expect you to have a browser.

Can I ask questions during the online course?
Yes, you can ask your questions live by using your microphone. You can speak to all participants at the same time as you may have experienced in Skype.

When can I enter the online course I’m attending?
15 minutes before the start. You only can enter if you have passed the system check.

May I leave the online course and come back later?
Yes, just log in at a later time during the online course.

May I access via Phone?
Yes, you can. Participating via phone means you can listen only. Please keep in mind that you will be dialling a US number which would result in higher telephone costs.

Can’t find invitation?
Please check your spam-folder. You should also ask your colleague from the IT department to ‘whitelist’ us. For more details please ask the corresponding event manager, who will be happy to help you.

I failed the Firewall System Check – what can I do?
Please contact your IT department and have them open the necessary ports, which can be found here.

What are the detailed System requirements?
All requirements can be found here.

I failed the Audio Output System Test – what can I do?
If you are using headphones or external speakers, try unplugging them. Please unmute your device. Test your speakers here to find out if they work.

I would like to participate but I’m waiting for an approval. Can I order a ticket on the day of the online course?
Sure. Please message online@lexxion.eu. We need to have a separate testing before the start of the online course.

My email address has changed – can I still participate?
Sure. Please provide us with your updated email adress; you will then receive a new invitation.

How do I contact the host of the online course?
Please contact online@lexxion.eu.

Day 1: Wednesday, 7 October | Rules, Methodology, Calculation Methods and Implementation of Simplified Cost Options for ESI Funds | 09:30 - 15:00

09:30

Welcome from Lexxion

09:35

Simplified Cost Options: Regulatory Framework and Principles

  • Why use Simplified Cost Options: Focus on output and results
  • Methodology and principles of SCOs
  • Fund-specific rules and national rules
  • Changes introduced by the Omnibus regulation
  • Extended EU-level options and off-the shelf SCOs
  • Application of Art. 14.1 & Delegated Acts
Louis Vervloet General Director, ESF Agency Flanders, Brussels
10:30

Simplified Cost Options after 2020

  • What are the key changes for Simplified Cost Options in the new programming period?
  • What are the challenges for the involved authorities?
Louis Vervloet General Director, ESF Agency Flanders, Brussels
11:00

Virtual coffee break

11:15

Overview on Calculation Methods for Simplified Cost Options

  • Use of existing EU schemes or existing own national schemes
  • Use of specific rates and methods from the CPR and Fund specific regulations
  • Introduction into the calculation methods: flat-rate financing, standard scales of unit costs and lump sums
  • Ex ante evaluation
  • Combination of cost options
Louis Vervloet General Director, ESF Agency Flanders, Brussels
12:00

Flat-rate Financing: How to Apply & Practical Examples

  • Categories of costs and rates applied
  • Calculation methods for indirect costs
  • How do you calculate staff costs?
  • Fund-specific rules
  • Examples of flat-rates
Louis Vervloet General Director, ESF Agency Flanders, Brussels
12:45

Lunch break

13:15

Principles & Practical Examples for Standard Scales of Unit Costs & Lump Sums

  • General principles
  • When to apply and how to calculate?
  • How do you calculate staff costs?
  • Lump sums: Definition of milestones
  • Limits of the use of lump sums
  • Examples of unit costs and lump sums
Louis Vervloet General Director, ESF Agency Flanders, Brussels
14:00

Considerations for Managing and Certifying Authorities & Beneficiaries

  • Why use SCOs: Considerations for MAs, CAs, IBs and beneficiaries
  • How to develop a Simplified cost model: Steps, negotiations, and institutions involved
  • How to work together with the European Commission
  • Step-by-step guidance on how to implement flat-rates, unit costs and lump sums
  • Developing and implementing a result-oriented approach
  • The 3P-Model: 3 main processes of structuring organisations
  • Benefits and risks of using SCOs
  • National experiences and expert guidance: Discussion and exchange of experiences
Louis Vervloet General Director, ESF Agency Flanders, Brussels
15:00

End of Day 1

Day 2: Thursday, 8 October | Control and Audit of Simplified Cost Options | 10:00 - 14:15

10:00

First-Level Control & Verification of Simplified Cost Options

  • How to verify SCOs and what needs to be verified
  • Eligible Costs using SCOs
  • Compliance of SCOs with State aid and public procurement
  • Requirements for financial reporting
Alina Ploae Counsellor in the Managing Authority for Romania-Serbia IPA Cross-Border Cooperation Programme and INTERREG IPA Cross border Cooperation Romania Serbia Programme, Directorate -MA for European Territorial Cooperation Programmes
11:00

Virtual coffee break

11:15

How to Avoid Errors and Irregularities when Using SCOs?

Alina Ploae Counsellor in the Managing Authority for Romania-Serbia IPA Cross-Border Cooperation Programme and INTERREG IPA Cross border Cooperation Romania Serbia Programme, Directorate -MA for European Territorial Cooperation Programmes
12:00

Lunch break

12:30

Audit of Simplified Cost Options

  • Requirements for Audit Authority
  • Audit approach for assessment of SCO’s methodology
  • Audit approach for expenditure – application of methodology
  • Other considerations: eligibility rules, public, procurement and State aid rules
Olga Guza Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia
13:30

Ex-ante Assessment of SCO’s Methodology

  • Audit methodology
  • LV practice
  • Cooperation between Managing Authority and Audit Authority
Olga Guza Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia
14:15

Q&A and discussion of participants’ questions

14:30

End of the Course

* Programme may be subject to change.

Speakers

Louis Vervloet
General Director, ESF Agency Flanders, Brussels

More info
Alina Ploae
Counsellor in the Managing Authority for Romania-Serbia IPA Cross-Border Cooperation Programme and INTERREG IPA Cross border Cooperation Romania Serbia Programme, Directorate -MA for European Territorial Cooperation Programmes

More info
Olga Guza
Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia

More info

Venue

Online

n/a
Online, Germany
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Online-Registration

Interactive Online Course | 07.10.2020 - 08.10.2020 | Online | Language: English

Participation Fees
Reduced fee for public authorities: € 790,- (excl. VAT)
Regular fee: € 990,- (excl. VAT)

The German VAT of 16% will be added. Customers from other EU countries with a valid VAT ID number receive an invoice without VAT (reverse charge).

Are you a public authority?
Ticket Type Price Spaces
Simplified Cost Options for ESI Funds: Outlook post 2020
Regular fee / Reguläre Teilnahmegebühr
€990,00
Simplified Cost Options for ESI Funds: Outlook post 2020
Reduced fee for public authorities / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde
€790,00

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