European Structural and Investment Funds
Advanced Online Course |
02.12.2020 - 04.12.2020 |
Online |
Language: English

Innovation in Management and Control of ESI Funds. Towards a Green, Digital, Resilient and Innovative Europe.

Receive guidance on innovative methods and approaches for your controlling activities of ESI Funds, such as use of internet and social media, sophisticated audit software, risk analysis, EU databases, and many other tools, which will make your audits and verifications even more effective.

Join from wherever you are – high-quality content delivered to your (home) office. Please check your device compatibility to be ready to attend the online course. This is your first online course with Lexxion? Don’t worry, here’s a quick guide.

Starting from € 1.280,- (excl. VAT)

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Overview

First level control and second level control play a crucial role in the financial management and control system of ESI Funds. Managing Authorities and Intermediate Bodies have to carry out administrative and on‐the‐spot verifications in order to ensure an efficient and reliable first level control procedure. Audit Authorities have to be very well aware of the audit requirements in order to be best prepared for audit visits.

The question today is, if it is enough to follow the “standard” procedures and requirements when conducting your controlling activities? There are more and more innovative and intellectual property projects under the subsidised projects. Which consequences does it have for the risk analysis, verifications and audits of the projects? What are the innovative approaches and instruments, which will help you to conduct your controlling activities? Join this Intensive Course and learn about the new methods and instruments, data analysis and more effective and innovative approaches to perform the verifications and audits in the most efficient way.

Who Should Participate

  • Representatives from public authorities in charge of financial management, control and audit, especially from:
    • Managing Authorities
    • Responsible Authorities
    • Certifying Authorities
    • Delegated Authorities
    • Audit Authorities
    • Intermediate Bodies
  • ESI Funds experts from regional and local authorities and experts involved in ETC Programme
  • Beneficiaries of EU funded projects, i.e.: Private and public companies, associations, research institutes
  • Public and private banks
  • International, national and local associations and networks
  • Consultants

What participants of last year’s course on Innovative Approaches to Risk Analysis, Verifications and Audits in ESI Funds said:

“Very professional organised and conducted seminar. The topic is very useful – it’s important that goals for the future were pointed out.”

“It was a nice mixture of lectures and teamwork.”

“This was my first experience in a Lexxion seminar. Great organisation and hospitality. Big “Thank you” to the organisers and presenters!”


Course Material – No need to miss anything!

If you were unable to attend the event you may want to order a copy of the printed material including the access data to all presentations shown during the events. The price is € 299,- (each, excl. of VAT). If interested, please contact Anya Zuschke.

Topics & Methodology

Session 1: Experience and Lessons Learnt from 2014-2020 for Management and Control of Innovative and Green Projects in 2021-2027

Session 2:  Programming and Management of ESI Funds: On the way to a Green, Digital, Resilient and Innovative  Europe

  • How to fit Managing Authority thinking into the framework of the European Commission about innovative, resilient, digital and green Europe?
  • Potential of such projects in Member States?
  • How to access and select such projects?
  • Which instruments should be used to finance such projects?

Session 3: How to Control  this kind of projects from the Managing Authority Prospective

  • Conducting Risk Management – focus on long-term effects
  • How to verify this kind of projects?
  • How do Managing Authorities adjust their working tools?
  • Innovative methods in working approach and processes of the Managing Authority
  • Communication with the beneficiaries

Session 4: Using Innovative Approaches for Your Controlling Activities – ESIF Innovation Game by Jo Kremers

  • Conducting risk management and risk analysis of the projects
  • New methods and instruments, data analysis and more effective and innovative approaches to perform the controlling activities
  • Risk management and Healthy Scepticism (current period and COVID-19 experiences)
  • New upcoming risks in a Digital, Green , Resilient World were Climate is changing
  • Risks to focus on while selection operations (KR2), managing, verfying and auditing them
  • Use of Artificial Intelligence, HI-Tech, Data Mining, Robot-Eyes, Sophisticated Tools, Data Analytics and so on
  • How to use social media sources to make management verifications and audits easier?
  • Which useful information can be found on the internet about the project?
  • How EU databases can be helpful for you?
  • Use of analytical review and data-analytics
  • Use of official certification marks or declaration of conformity
  • How to use the most important (audit) instruments in an effective way
  • How to invest in more effective interviews
  • Use of self-assessments and SATooling
  • Use of internal audit in an effective way
  • Use of frameworks set up by accredited renowned institutions
  • Use of historical data and (upcoming/expected) trends
  • Use innovative techniques in your presentation
  • Exercises on how to use sophisticated audit software to detect irregularities and fraud, for example, how possible electronic manipulations can be detected, how plagiarism can be detected with a special software, as well as many other useful IT tools

The participants will be actively involved in the course in various exercises and group work. An engaging round-table format will offer a platform to learn the new methods and instruments, data analysis and more effective and innovative approaches to perform the controlling activities. Besides expert presentations, the sessions will include discussions and exchange of national (best) practices as well as expert guidance on how to best implement and apply the foreseen measures and strategies in your country.

And don’t forget, as Jo Kremers (one of the speakers of this course) always says during his presentations, “a day without laughing is a day wasted!” 

Simply send us your cases and questions in advance! We will forward them to our speakers, who will include your issues in the programme and answer them during this Course.

Bigmarker is our interactive online course platform. In order to join our online course, please check your device compatibility first.

What do you need in order to join the online course?

  • Speakers, Microphone; Camera is possible, if you would like to be seen during the online course.
  • A wired connection is strongly recommended.
  • If your internet connection doesn´t work, you can join the online course by telephone, using a dial-in number. In this case there might be additional telephone costs.

How to join the online course?

  • Choose the computer from which you would like to follow the online course.
  • Please check your device compatibility.
  • As soon as you get the invitation link: Please register for the online course by clicking the invitation link.
  • 15 minutes before the online course: Bring your headphones, click the invitation link, enter and enjoy the online course!

Minimum system requirements are as follows:

  • Operating System: Windows 7 or later; Mac OS X 10.12 or later, Linux.
  • Browser: The most recently-published versions of Chrome, Firefox, Microsoft Edge, Safari, or Opera.
  • High-speed internet: A consistent, high-speed connection is required. Mobile tethering, hotspots, slow or inconsistent public Wi-Fi networks may create latency when using video conferencing.

FAQ

Why do I need to register before the online course starts?
Thank you for registering! This not only helps us to communicate with you in regard to technical issues but it helps you to network with your fellow online course participants.

Will the online course be recorded?
Please ask the responsible event manager.

Do I need a camera?
It is recommended to have a camera for more comfortable communication with the speakers and other participants.

Do I need a microphone?
Since this is an interactive online course, yes.

Do I need to install anything?
No. We expect you to have a browser.

Can I ask questions during the online course?
Yes, you can ask your questions live by using your microphone. You can speak to all participants at the same time as you may have experienced in Skype.

When can I enter the online course I’m attending?
15 minutes before the start. You only can enter if you have passed the system check.

May I leave the online course and come back later?
Yes, just log in at a later time during the online course.

May I access via Phone?
Yes, you can. Participating via phone means you can listen only. Please keep in mind that you will be dialling a US number which would result in higher telephone costs.

Can’t find invitation?
Please check your spam-folder. You should also ask your colleague from the IT department to ‘whitelist’ us. For more details please ask the corresponding event manager, who will be happy to help you.

I failed the Firewall System Check – what can I do?
Please contact your IT department and have them open the necessary ports, which can be found here.

What are the detailed System requirements?
All requirements can be found here.

I failed the Audio Output System Test – what can I do?
If you are using headphones or external speakers, try unplugging them. Please unmute your device. Test your speakers here to find out if they work.

I would like to participate but I’m waiting for an approval. Can I order a ticket on the day of the online course?
Sure. Please message online@lexxion.eu. We need to have a separate testing before the start of the online course.

My email address has changed – can I still participate?
Sure. Please provide us with your updated email adress; you will then receive a new invitation.

How do I contact the host of the online course?
Please contact Anya Zuscke.

Day 1: Wednesday, 2 December | 09:30-15:00

9:30

Welcome from Lexxion. Introduction round between speakers and participants.

10:00

Session 1: Experience and Lessons Learnt from 2014-2020 for Management and Control of Innovative and Green Projects in 2021-2027

 

Simon Hannah ERDF Compliance and Quality Assurance Manager, East of England ERDF Growth Delivery Team, Ministry of Housing, Communities and Local Government, Cambridge
11:00

Coffee break

11:15

Session 2: Programming and Management of ESI Funds: On the way to a Green, Digital, Resilient and Innovative Europe

 

  • How to fit Managing Authority thinking into the framework of the European Commission about an innovative, resilient, digital and green Europe?
  • Potential of such projects in Member States?
  • How to access and select this kind of projects?
  • Which instruments should be used to finance such projects?
Simon Hannah ERDF Compliance and Quality Assurance Manager, East of England ERDF Growth Delivery Team, Ministry of Housing, Communities and Local Government, Cambridge
12:45

Lunch break

13:30

Session 3: How to Control  this kind of projects from the Managing Authority Prospective

  • Conducting Risk Management – focus on long-term effects
  • How to verify this kind of projects?
  • How do Managing Authorities adjust their working tools?
  • Innovative methods in working approach and processes of the Managing Authority
  • Communication with the beneficiaries
Simon Hannah ERDF Compliance and Quality Assurance Manager, East of England ERDF Growth Delivery Team, Ministry of Housing, Communities and Local Government, Cambridge
15:00

End of Day 1

Day 2: Thursday, 3 December | 9:30-15:00

Session 4: Using Innovative Approaches for Audits and Management Verifications – THE ESIF INNOVATION GAME

This ESIF Innovation Game consists of two parts

  • a Team Game
  • an Individual Game

The winners of both Team and Individual Games these will receive an award.

09:30

Conducting Risk Management and Risk Analysis of the Projects
(including coffee break at 10:15-10:45)

  • Risk management and Healthy Scepticism, including lessons learned (current period and COVID-19 experiences)
  • An introduction of Risk Management, realistic cases and lessons learned
  • New upcoming risks in a Digital, Green , Resilient World were Climate is changing. Be prepared!
  • Risks to focus on while selection operations (KR2), managing, verfying and auditing them.
    So innovate your Management Verifications and audits!
  • An Innovative way, by use of Artificial Intelligence, HI-Tech, Data Mining, Robot-Eyes, Sophisticated Tools, Data Analytics and so on
  • What would help you to get acquainted with and understand the project better?
  • Threats inside and outside the organisation
  • Identifying risks for objectivity, equality and independency in selection
  • Risks for regularity and legality of expenditures, and the image and reputation of the Funds and the authorities
  • Risks of lack of expertise to assess and to decide about potential new innovative projects, and lack of expertise to verify and audit these types of projects; including corruption, bribery, manipulation, non-integrity risks
  • How to control those risks?
  • Analysing the risks – identifying the risk causes
  • Risks of non-integrity, conflicts of interest within authorities and by that for the image of the authorities and the Funds
  • New methods and instruments , data analysis and more effective and innovative approaches to perform the verifications and audits
  • How to design, implement and incorporate a culture of integrity, effective anti-fraud policies, deterrence techniques and vigilance systems
Jo Kremers Former Senior Audit Manager, Ministry of Finance, The Hague
12:45

Lunch break

13:45

Use of Innovative Sources and Innovative Instruments for Controlling Activities
(including coffee break at 15:00-15:30)

  • How to use social media sources, Artificial Intelligence, HI-Tech, Data Mining, Robot-Eyes, Sophisticated Tools, Data Analytics and so on to make management verifications and audits effective and efficient?
  • Which useful information can be found on the internet about the project?
  • How EU databases can be helpful for you?
  • Practical exercises, demonstrating benefits of using internet resources for your controlling activities
  • Use of analytical review and data-analytics
  • Use of official certification marks or declaration of conformity
  • How to use the most important (audit) instruments in an effective way
  • How to invest in more effective interviews
  • Use of self-assessments and SATooling
  • Use of internal audit in an effective way
  • Use of frameworks set up by accredited renowned institutions
  • Use of historical data and (upcoming/expected) trends
  • Use of innovative techniques in your presentation
Jo Kremers Former Senior Audit Manager, Ministry of Finance, The Hague
15:00

End of Day 2

Day 3: Friday, 4 December | 9:30-14:30

09:30

Conducting On-the-spot Visits
(including coffee break at 10:00-10:30)

  • Preparation for on-the-spot visits, by sophisticated desk research by use of innovative (IT) tools
  • Data analysis, financial and non-financial information
  • How to make use of IT tools, and related regulations
  • Preparation for on-the-spot visits, desk research by use of innovative (IT) tools
  • Set up of checklists and questionnaires before visiting the projects
  • Fact finding, collecting and checking evidence by use of automation, robotics, and other (IT) tools
  • Writing reports in an attractive and understandable way
Jo Kremers Former Senior Audit Manager, Ministry of Finance, The Hague
12:00

Lunch break

13:00

Live Demonstrations: Exercises on How to Use Innovative and Sophisticated (Audit) Software as part of

  • selection of operations
  • management verifications
  • effective anti fraud measures
  • system audit
  • audits on operations

For these exercises please bring your laptops and we will demonstrate how to use different IT tools, for example how to detect possible electronic manipulations, to spot plagiarism using a special software, as well as many other helpful IT-based tips and tricks.

Jo Kremers Former Senior Audit Manager, Ministry of Finance, The Hague
14:00

Individual Game.
Check your healthy scepticism and your way of thinking, by use of practical and life like cases

And don’t forget, as Jo always says during his presentations, “a day without laughting is a day wasted!” , the same as for this ESI Funds Innovation game.
And “Who will be the Winner of this Game”? Will it be you or your colleague?

14:30

End of the Course and Distribution of Certificates


*Programme may be subject to change.

Speakers

Simon Hannah
ERDF Compliance and Quality Assurance Manager, East of England ERDF Growth Delivery Team, Ministry of Housing, Communities and Local Government, Cambridge

More info
Jo Kremers
Former Senior Audit Manager, Ministry of Finance, The Hague

More info

Venue

Online

n/a
Online, Germany
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Online-Registration

Advanced Online Course | 02.12.2020 - 04.12.2020 | Online | Language: English

Participation Fees
Reduced fee for public authorities: € 1.280,- (excl. VAT)
Regular fee: € 1.480,- (excl. VAT)

The German VAT of 16% will be added. Customers from other EU countries with a valid VAT ID number receive an invoice without VAT (reverse charge). Without VAT ID number, the country-specific VAT will be charged.

Are you a public authority?
Ticket Type Price Spaces
Innovation in Management and Control of ESI Funds. Towards a Green, Digital, Resilient and Innovative Europe.
Reduced fee for public authorities / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde
€1.280,00
Innovation in Management and Control of ESI Funds. Towards a Green, Digital, Resilient and Innovative Europe.
Regular fee / Reguläre Teilnahmegebühr
€1.480,00

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