Europäische Struktur- und Investitionsfonds
Interactive Forum | 03.04.2019 - 05.04.2019 | Copenhagen | Language: English

Management & Control of ESI Funds 2014-2020 and Beyond, incl. 1-day Workshop on Anti-Fraud Measures with Jo Kremers

This Annual Forum will give you a comprehensive overview on the most challenging issues of management and financial control of ESI Funds nowadays and in the programming period 2021-2027.

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Overview

Most of ESI Funds experts are well aware of the applicable rules and requirements. The real challenge is still the practical implementation of running programmes and projects. On the other hand, the Proposal for Regulartory Framework for Structural Funds 2021-2027 appeared in May 2018, which gave the first outlook into the possible changes in Management and Control System of ESI Funds in the new Programming Period. Our EStIF Interactive Forum, combining theoretical knowledge and practical experience, will enable practitioners to participate in numerous practical workshops, case studies and discussion rounds and exchange experience on the most challenging management and financial control issues, and will help them to get prepared in time for 2021-2027.

The following topics will be discussed in depth in parallel practical sessions and interactive workshops:

  • ESI Funds beyond 2020
  • How to make management verifications more effective
  • How to fulfil audit and control requirement
  • How to draw up, certify and submit annual accounts to the European Commission
  • How to calculate Simplified Cost Options – flat rates, lump sums and standard scales of unit costs
  • Performance Audit by the European Court of Auditors
  • How to make the best use of Financial Instruments within ESI Funds
  • How to handle errors, irregularities and financial corrections
  • How to design a strategy to prevent, detect and correct fraud and corruption in your institution
  • Indicators, monitoring and evaluation of ESI Funds
  • How to use ESI Funds in compliance with State aid and public procurement rules

Who should participate?

  • Public authorities involved in the management of ERDF, ESF, CF, EAFRD and EMFF Programmes:
    • Managing Authorities
    • Certifying Authorities
    • Audit Authorities
    • Intermediate Bodies
  • Authorities involved in the management and implementation of EU funded projects:
    • EU Funds and European Affairs Departments in national and regional ministries, agencies and governments
    • Cities and local authorities implementing EU funded projects
    • National and regional development agencies
  • Other beneficiaries of EU funded projects, i.e.: Private and public companies, NGOs and Associations, research institutes
  • Bodies working on European Territorial Cooperation and INTERREG Programmes
  • Public and private banks and other financial intermediaries
  • International, national and local associations and networks involved in the Cohesion policy
  • Consultants and lawyers involved in projects containing European funding
    EAFRD and EMFF

Event Material – No need to miss anything!

If you were unable to make it to the EStIF Forum you may want to order a copy of the printed material including the access data to all presentations shown during the events. The price is € 199,- (each, excl. of VAT). If interested, please contact Anya Zuschke.


What participants said about previous EStIF Events:

“Excellent organisation, good mixture of different topics, interesting presentations”

“Good opportunity to learn from experience from other countries”

“Superb speakers and organization as always!”

“Great event, unforgettable!”

“Good quality event, very useful for Managing Authorities”

“Perfect organisation and location! Excellent speakers and experts. A refreshing, new and unique experience for exchanging theories and practices and to meet other enthusiastic colleagues.” 

“This was a well organized event, covering relevant and interesting topic. The speakers were well informed and covered what was needed in each topic”

“Excellent breath of topics, and highly interactive.”

“Interesting choice of topics for panel discussions, good quality of presentations”

“THE opportunity to exchange smooth and sound procedures for access to funding and implementation of projects.”

Day 1: Wednesday, 3. April | 09:00 - 17:30

Registration & Welcome Coffee

Opening Session

ESI Funds Beyond 2020

Louis Vervloet General Director, ESF Agency Flanders, Brussels

Coffee Break

Parallel Practical Session

Interactive Session I: How to Make Management Verifications More Effective

  • Legal requirements for verification of expenditures, institutions involved and share of responsibilities
  • Key regulations on the eligibility of expenditure
  • Management verifications in the programme cycle
  • Administrative and on-the-spot verifications
  • Role of the IT system
  • Consequences of the annual financial implementation and control regime

Best Practice

Practical examples on successful management verifications

Zsuzsanna Kondor National University of Public Service, Former Head of Managing Authority of Operational Programme Technical Assistance and Head of Coordination Managing Authority, Budapest

Lunch Break & Networking

Parallel Practical Session

Interactive Session III: How to Make Best Use of Financial
Instruments within ESI Funds

  • Legislative framework for Financial Instruments 2014-2020
  • Structuring Financial Instruments to meet the Commission’s Selection Guidance
  • Considerations for loans, guarantees, equity and quasi equity funds
  • Funding Agreement considerations
  • Overview of State Aid and procurement considerations
  • The role of the EIB

Practical examples of using loans, guarantees, equity and quasi-equity

Lars Wirbatz Deputy Head of the ERDF Managing Authority, Senate of Berlin

Coffee Break

Parallel Practical Session

Interactive Session V: How to Draw up, Certify and Submit Annual Accounts to the European Commission

  • Lessons learnt from the previous accounting year
  • Timeline for structuring annual accounts
  • Preparation, documentation and reporting requirements
  • Legal requirements for certification
  • Which information can be added after submission to the EC
  • How to treat irregularities
Stanislav Uzunov National Fund Directorate, Ministry of Finance of the Republic of Bulgaria, Sofia

Practical Exercise

Participants will be offered to go through the template for annual accounts and discuss the challenges of summarizing the information from all payment applications into annual accounts

Stanislav Uzunov National Fund Directorate, Ministry of Finance of the Republic of Bulgaria, Sofia

End of Day 1

Registration & Welcome Coffee

Opening Session

ESI Funds Beyond 2020

Louis Vervloet General Director, ESF Agency Flanders, Brussels

Coffee Break

Parallel Practical Session

Interactive Session II: Audit and Control of ESI Funds

  • Legal requirements for second level control
  • Implementation of Chapter on good practices promoted by Audit Community (EC and national AAs) when carrying out audits under ESI funds, DG REGIO
  • Audit findings and recommendations in system audits
  • Audit findings and recommendations in audits on operations/projects

Practical Workshop

During this practical session participants from managing, certifying authorities and intermediate bodies will be asked to brainstorm, what and how they would prepare for audit control. Auditors will be asked to consider their expectations to the auditees. Finally we will examine the gap between auditors and auditees.

Marina Mandac Senior Auditor in Independent Service for Methodology and Quality Assurance, Agency for Audit of European Union Programmes Implementation System (Croatian Audit Authority), Zagreb

Lunch Break & Networking

Parallel Practical Session

Interactive Session IV: Monitoring and Evaluation of ESI Funds

 

  • Monitoring requirements and obligations
  • Monitoring systems
  • Collection, processing and assessment of data
  • Counterfactual versus theory based impact evaluation
  • Process evaluation in ESIF implementation

Practical exercises on monitoring and evaluation in ESI Funds

Bernd Schuh Member of the Board of Directors, Austrian Institute for Regional Studies and Spatial Planning (ÖIR), Vienna

Coffee Break

Parallel Practical Session

Interactive Session VI: How to Best Use Performance Audits and Their Results in ESIF

  • Approaches and methodologies in performance auditing from the side of ECA
  • How to best comply with economy, efficiency and effectiveness
  • What are the most relevant weakmessses in ESIF programmes identified in performance audits?

Practical case on the results from the specific performance audit

Kurt Bungartz Principal Auditor, European Court of Auditors, Luxembourg

End of Day 1

Day 2: Thursday, 4. April | 08:00 - 17:00

Parallel Interactive Workshop (incl. Coffee Break)

Interactive Session VII: Simplified Cost Options

  • Why and how to use Simplified Cost Options?
  • Calculation methods for Simplified Cost Options
  • Compliance with eligibility rules, public procurement and State aid rules

Practical Exercises

Flat-rates: Where and how to use them?
Reimbursement on the basis of unit costs: How to calculate?
Practical insights into lump sum funding

Louis Vervloet General Director, ESF Agency Flanders, Brussels

Lunch Break

Common Interactive Session IX: Compliance with State Aid and Public Procurement

(including Coffee Break)

ESI Funds in Compliance with State Aid

  • When do ESI Funds managers have to be aware of State aid
  • How State aid rules make interplay with ESI Funds
  • Application of State aid rules and procedures (GBER, Guidelines, etc.; notification vs exemption from notification
    – what does it mean?)
  • Tricky issues with infrastructure funding in compliance with State aid rules

Practical exercises to ensure that ESF/ERDF funds are granted in compliance with State aid rules

Péter Staviczky
State Aid Attaché, Permanent Representation of Hungary to the EU, Brussels

ESI Funds in Compliance with Public Procurement

  • Responsibilities of programme bodies with regard to public procurement
  • Public procurement proceedings
  • Tendering phases

Case study on how to prevent and handle irregularities in public procurement

Christopher Bovis Professor of Business Law, Faculty of Business, Law and Politics; Hull University Business School, Kingstopn upon Hall, England

End of Day 2

Parallel Interactive Workshop (incl. Coffee Break)

Interactive Session VIII: How to Handle Errors, Irregularities and Financial Corrections in ESI Funds

  • Most common irregularities
  • Typical procurement errors and irregularities
  • When do irregularities lead to recoveries, withdrawals and financial corrections?
  • Treatment of irregularities
  • Purpose and types of financial corrections

Case study on how to detect and handle irregularities. Participants will apply theoretical knowledge to real-life cases in small working groups

Lunch Break

Common Interactive Session IX: Compliance with State Aid and Public Procurement

(including Coffee Break)

ESI Funds in Compliance with State Aid

  • When do ESI Funds managers have to be aware of State aid
  • How State aid rules make interplay with ESI Funds
  • Application of State aid rules and procedures (GBER, Guidelines, etc.; notification vs exemption from notification
    – what does it mean?)
  • Tricky issues with infrastructure funding in compliance with State aid rules

Practical exercises to ensure that ESF/ERDF funds are granted in compliance with State aid rules

Péter Staviczky
State Aid Attaché, Permanent Representation of Hungary to the EU, Brussels

ESI Funds in Compliance with Public Procurement

  • Responsibilities of programme bodies with regard to public procurement
  • Public procurement proceedings
  • Tendering phases

Case study on how to prevent and handle irregularities in public procurement

Christopher Bovis Professor of Business Law, Faculty of Business, Law and Politics; Hull University Business School, Kingstopn upon Hall, England

End of Day 2

Day 3: Friday, 5. April | Preventing, Detecting and Combating Fraud and Corruption in ESI Funds

08:00

1-day Workshop on Anti-Fraud Measures with Jo Kremers

Anti-Fraud Game of Jo Kremers was introduced during the Workshop on Good Practices in preventing Fraud and Corruption in ESI Funds, organized by the European Commission on 13th of September 2018 in Brussels

(including Coffee Break and Lunch)

Fraud and Corruption

  • An “Alert on Fraud and Corruption” (BP)
  • Identifying risks
  • Risk areas (public procurement, HR, tax)

Conducting Fraud Risk Assessment and Risk Analysis

  • Threats inside and outside the organization
  • Identifying risks
  • Risks of corruption, bribery, manipulation, non-integrity
  • How to control those risks?
  • Analysing the risks – identifying the risk cases
  • Which methods and procedures can be implemented for prevention?
  • How to apply risk rating in the control activities?
  • How to design, implement and incorporate a culture of integrity effective anti-fraud policies, deterrence techniques and vigilance systems
  • IT tool (ARACHNE)

The Anti-fraud Cycle: Implementing Effective and Proportionate Anti-fraud Measures

  • Preventive, detective, corrective ones
  • The most important fraud symbols
  • How to make use of them to recognize cases of fraud and corruption

Prevention of Fraud & Corruption

The most important instruments, methods, standards(New) techniques and sourcesWhat are red flags and signals for fraud?Which methods and procedures can be implemented for detection and correction?Fraud hotlines and helpdesks: critical success factors, financing of hotlines, successful cases

Group Work Exercises: How to Design a Fraud Prevention Strategy for your Institution? – Checklist and Guidance

Based on the information coming out of the serious game, participants would have the opportunity to set up tailor made documents for their own institutions, such as an anti fraud policy, independency statements and a code of conduct; and by these fill in parts of the anti-fraud cycle.

Jo Kremers Senior Audit Manager, Ministry of Finance, The Hague, The Netherlands
16:00

End of the EStIF Forum & Distribution of Certificates


*Programme may be subject to change.

Speakers

Louis Vervloet
General Director, ESF Agency Flanders, Brussels

More info
Zsuzsanna Kondor
National University of Public Service, Former Head of Managing Authority of Operational Programme Technical Assistance and Head of Coordination Managing Authority, Budapest

More info
Lars Wirbatz
Deputy Head of the ERDF Managing Authority, Senate of Berlin

More info
Stanislav Uzunov
National Fund Directorate, Ministry of Finance of the Republic of Bulgaria, Sofia

More info
Marina Mandac
Senior Auditor in Independent Service for Methodology and Quality Assurance, Agency for Audit of European Union Programmes Implementation System (Croatian Audit Authority), Zagreb

More info
Bernd Schuh
Member of the Board of Directors, Austrian Institute for Regional Studies and Spatial Planning (ÖIR), Vienna

More info
Kurt Bungartz
Principal Auditor, European Court of Auditors, Luxembourg

More info
Péter Staviczky
State Aid Attaché, Permanent Representation of Hungary to the EU, Brussels

More info
Christopher Bovis
Professor of Business Law, Faculty of Business, Law and Politics; Hull University Business School, Kingstopn upon Hall, England

More info
Jo Kremers
Senior Audit Manager, Ministry of Finance, The Hague, The Netherlands

More info

Venue

Vester Farimagsgade 33
Copenhagen, Denmark
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Online-Registration

Interactive Forum | 03.04.2019 - 05.04.2019 | Copenhagen | Language English
Are you a public authority?
Ticket Type Price Spaces
Interactive Forum on Management and Control of ESI Funds
Regular fee: Forum and Workshop, 3-5 April / Reguläre Teilnahmegebühr: Forum und Workshop, 3.-5. April
€1.990,00
Interactive Forum on Management and Control of ESI Funds
Reduced fee for public authorities: Forum and Workshop, 3-5 April / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde: Forum und Workshop, 3.-5. April
€1.590,00
Interactive Forum on Management and Control of ESI Funds
Regular fee: Forum, 3-4 April / Reguläre Teilnahmegebühr: Forum, 3.-4. April
€1.385,00
Interactive Forum on Management and Control of ESI Funds
Regular fee: Workshop, 5 April / Reguläre Teilnahmegebühr: Workshop, 5. April
€1.220,00
Interactive Forum on Management and Control of ESI Funds
Reduced fee for public authorities: Forum, 3-4 April / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde: Forum, 3.-4. April
€985,00
Interactive Forum on Management and Control of ESI Funds
Reduced fee for public authorities: Workshop, 5 April / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde: Workshop, 5. April
€820,00

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