European Structural and Investment Funds
Master Class with On-the-Spot Approach | 25.09.2019 - 27.09.2019 | Maastricht | Language: English

Real-Life On-the-Spot Visits: How to Detect and Combat Irregularities & Fraud in ESI Funds

Join us for the real-life on-the-spot visits! Our approach during this unique event is to take you by the hand and train you to detect irregularities and fraud during the real-life on-the-spot controls. For this, we will get on a bus and visit three real projects, make our observations, write our reports and discuss and analyse these reports. Finally, we will offer you the opportunity to bring your cases, which we will discuss with our expert in full confidentiality.

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Overview

Irregularities and fraud on project or programme level can lead to withdrawals, repayments and financial corrections. If the lead partner does not succeed in securing repayment of any amount unduly paid as a result of an irregularity or fraud, the member state on whose territory the beneficiary causing the error is located is obliged to reimburse the amount. Therefore, it is crucial for national authorities to implement all measures, aimed at preventing, detecting and combatting irregularities and fraud at any stage of management of ESI Funds.

Target Group

  • Representatives from public authorities in charge of financial management, control and audit, especially from:
    • Managing Authorities
    • Certifying Authorities
    • Audit Authorities
    • Intermediate Bodies
  • ESI Funds experts from regional and local authorities and experts involved in ETC Programme
  • Beneficiaries of EU-funded projects, i.e.: Private and public companies, associations, research institutes
  • Public and private banks
  • International, national and local associations and networks
  • Consultants

Topics & Methodology

We would like to introduce our brand new format: Master class with on-the-spot approach. The Chair of the Master Class is Jo Kremers, former Senior Audit Manager at the Ministry of Finance in the Netherlands.

Our approach during this unique, attractive and highly interactive event includes the set-up of a well-structured risk analysis, focused on gathering evidence, fact finding, based on professional scepticism, by the use of the internet, open sources, data analysis and sophisticated software, and not to forget the use of your most important instruments,  combined with a more innovative way of thinking. Under professional coaching and guidance, enthusiastic teams are competing for the best results and a real reward.

On the first day, we will train you on innovative methods and approaches to audits and verifications and will prepare you for on-the-spot control of real projects, which will take place on the second day of the master class.

During the second day we will visit three real projects in the south of the Netherlands and will write reports on our observations. These reports will be discussed and analysed during the third day. In the afternoon we will visit the Government of the Province of Limburg and will have several unforgetable moments, incl. visiting of the real Maastricht Treaty.

The third day will be organised in form of competition. We will work in subgroups and discuss & summarize the results of the first and second days. The afternoon session will be devoted to problem-solving: Just send to us your cases and questions in advance! We will discuss them and look for solutions during the master class.  

Day 1: Innovative Approaches to Verifications and Audits

  • Discussion of innovative approaches to verifications/audits
  • Preparation for on-the-spot verifications/audits
  • Set-up of checklists and questionnaires before visiting the projects

Day 2: On-the-spot Visits and Reporting

  • Testcases to improve your skills and the use of instruments
  • On-the-spot visits of three real projects in the Netherlands
  • Report writing and discussion of reports
  • Visit of the Government of Limburg
Day 3: Group Working Day
  • Discussion of results of the first and second days
  • Hints about fact finding, reporting, evidence, risks of reputation damage for the EC, ESI Funds and national authorities
  • Analysis of problematic aspects of submitted cases and identification of possible solutions
  • Conclusions and exchange of experience

The participants will be actively involved in various exercises and group works during the course. This round-table format will offer a platform to learn how to prevent, detect and combat irregularities and fraud in ESI Funds. Besides expert presentations, the sessions will include discussions and exchange of national (best) practices as well as expert guidance on how to best implement and apply the foreseen measures and strategies in your country.

During the event we are planning to see the real Maastricht Treaty, which is the cradle of the European Union and therefore very important for all of us, citizens of the EU.

How to get to Maastricht from the Amsterdam Airport?

From the Amsterdam Airport (Schiphol) you are welcome to take the intercity train to Utrecht Centraal, and from there a direct intercity train to Maastricht.
To check the exact connection, please use the Dutch railways.


Course Material – No need to miss anything!

If you were unable to make it to the workshop and/or conference you may want to order a copy of the printed material including the access data to all presentations shown during the events. The price is € 299,- (each, excl. of VAT). If interested, please contact Anya Zuschke.

Day 1: Wednesday, 25 September | 8:30-22:00

Chair of the Seminar
Jo Kremers Former Senior Audit Manager, Ministry of Finance, The Hague

Day 1: Innovative Approaches to Verifications and Audits

08:30

Registration and Welcome Coffee

09:00

Welcome Note by Lexxion and Introduction Round

09:30

Use of Innovative Sources and Innovative Instruments for Your Controlling Activities: Risk Management and Risk Analysis, Verifications, Audits  (incl. 30 minutes coffee break)

  • Combating Fraud and Corruption, related to the Anti-Fraud Cycle in general and specific for ESI Funds
  • What can help you to get acquainted with the project and understand it better?
  • Examples and first practice in risk analysis, use of data analytics and sophisticated software
  • Cases regarding Risk management, Fraud Risk management, including risks of non-integrity
  • Effective use of your most important instruments, such as:
    – social media,
    – internet
    – EU databases
    – analytical review and data analytics
    – official certification marks
    – frameworks set up by accredited renowned institutions
    – internal audit in an effective way
    – self-assessments and SATooling
    and many other instruments
  • How to innovate your way of thinking
  • How to innovate your approach to verification and audit of operations and the assessment of the system
Jo Kremers Former Senior Audit Manager, Ministry of Finance, The Hague
13:00

Lunch

14:00

Live Demonstrations: Exercises on How to Use Sophisticated Audit Software to Detect Irregularities and Fraud

For these exercises, please bring your laptops and we will show you different IT tools, for example how possible electronic manipulations can be detected, how plagiarism can be detected with a special software, as well as many other very useful IT tools.

Jo Kremers Former Senior Audit Manager, Ministry of Finance, The Hague
15:00

Coffee break

15:30

How to Best Prepare for the On-the-spot Visits

• Preparation for on-the-spot visits
• Set-up of checklists and questionnaires before visiting the projects
• Investigative interviewing during management verifications and audits
• Writing reports in an attractive and understandable way

Jo Kremers Former Senior Audit Manager, Ministry of Finance, The Hague
18:00

Common dinner with all the participants and speaker in the unique location  in the largest indoor ski village in Europe, situated 30 km away from Maastricht

22:00

End of the Day 1

Day 2: Thursday, 26 September | 8:00-22:00

Chair of the Seminar
Jo Kremers Former Senior Audit Manager, Ministry of Finance, The Hague

Day 2: On-the-spot Visits and Reporting

8:00

The second day of our Master Class will be devoted to on-the-spot controls of real projects. Jo Kremers will give you best practice recommendations on how to prepare for the on-the-spot verifications/audits. Together we will set up checklists and questionnaires for the upcoming on-the-spot visits. Afterwards we will visit four real projects in the south of the Netherlands by bus. During our bus tour you will receive the last recommendations for the fulfilment of all the requirements for the successful on-the-spot controls. After visiting the projects you will write reports, discuss them in groups and analyse the results of your on-the-spot controls together with the chair of our Master Class Jo Kremers.

Jo Kremers Former Senior Audit Manager, Ministry of Finance, The Hague
15:00

In the afternoon we will visit the Government of the Province of Limburg and will have several unforgetable moments:

  • Presentation of the Commissioner about the importance of EU subsidies (the Commissioner is invited)
  • Guided tour in the Governement of Limburg, incl. visiting of the real Maastricht Treaty, which is the cradle of the European Union and therefore very important for us, citizens of the EU
  • Welcoming coffee and tea in the Government of Limburg with the famous Pie of Limburg
17:30

Dinner with all the participants and speaker in one of the restaurants in the heart of Maastricht

22:00

End of Day 2

Day 3: Friday, 27 September

Chair of the Seminar
Jo Kremers Former Senior Audit Manager, Ministry of Finance, The Hague

Day 3: Group Working Day – THE WINNER TAKES IT ALL!

09:00

During the last day we will work in groups and spend the day with the following issues:

  • Presentation of the results of the “behind the desk work” of the first day
  • Discussion of the results of the “on the spot work” of the second day
  • Further assessment of the results of the second day
  • Hints about fact finding, reporting, evidence, risks of reputation damage for the EC, ESI Funds and national authorities
  • New cases to be solved in subgroups: cases from day-to-day practice on detecting and combatting of irregularities and fraud
  • Introduction of and glimpse into the newest edition of the Anti-Fraud Game Edition 2020
Jo Kremers Former Senior Audit Manager, Ministry of Finance, The Hague
12:30

Lunch

13:30

Case Analysis & Advice on Possible Solutions for the Problems raised by the Participants

This session is devoted to the discussion of cases submitted by the participants. The lessons drawn from the review of the first and second days will be used to analyse the problematic aspects of submitted cases and identify possible solutions.

Jo Kremers Former Senior Audit Manager, Ministry of Finance, The Hague
15:00

Summary & Closing Discussion

15:30

End of the Master Class and Distribution of the Certificates

Transportation and catering during the whole Master Class will be organised by Lexxion.

Speakers

Jo Kremers
Former Senior Audit Manager, Ministry of Finance, The Hague

More info

Venue

Stationsstraat 2
Maastricht, Netherlands
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How to get to Maastricht from the Amsterdam Airport?

From the Amsterdam Airport (Schiphol) you are welcome to take the intercity train to Utrecht Centraal, and from there a direct intercity train to Maastricht. To check the exact connection please use the Dutch railways.

Online-Registration

Master Class with On-the-Spot Approach | 25.09.2019 - 27.09.2019 | Maastricht | Language English

Participation Fees
Reduced fee for public authorities: € 2.430,– (excl. VAT)
Regular fee: € 2.830,– (excl. VAT)

10% Summer Discount – Register by 30 August 2019!

21% VAT (Netherlands) will be added.

Seating limit
The number of seats is limited. Registrations will be accepted first come, first served.

Are you a public authority?
Ticket Type Price Spaces
How to Detect and Combat Irregularities & Fraud in ESI Funds
Regular fee / Reguläre Teilnahmegebühr
€2.830,00 N/A
How to Detect and Combat Irregularities & Fraud in ESI Funds
Regular fee incl. Early Bird Discount / Reguläre Teilnahmegebühr inkl. Frühbucherrabatt
€2.547,00
How to Detect and Combat Irregularities & Fraud in ESI Funds
Reduced fee for public authorities / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde
€2.430,00 N/A
How to Detect and Combat Irregularities & Fraud in ESI Funds
Reduced fee for public authorities incl. Early Bird Discount / Reduzierte Teilnahmegebühr für Hochschulen/Behörden inkl. Frühbucherrabatt
€2.187,00

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