Overview & Methodology
The Study Visit offers a useful opportunity to learn directly from successful projects on the implementation of Simplified Cost Options.
It combines intensive trainings with practical on-the-spot visits to the projects.
During the 3-days study visit, we will visit one project per day: one financed by ERDF and two financed by ESF. Each of them uses a different type of SCO.
You will become acquainted with the development of SCO and their functioning in the current programming period, receiving useful tipps to implement them post-2020.
The Study-Visit will be conducted by a local expert on SCO. You will further on meet with experts from Managing Authorities and Audit Authorities, who will participate to the debate.
Travel Arrangements: Lexxion will take care of catering, hotels and bus transfers during the whole Study Visit.
Who should participate?
- Representatives from public authorities in charge of financial management, control and audit, especially from
- Managing Authorities
- Certifying Authorities
- Audit Authorities
- Intermediate Bodies
- Regional and local authorities
- Court of Auditors
- Beneficiaries of EU funded projects, i.e.: Private and public companies, associations, research institutes
- Bodies working in European Territorial Cooperation
- Bodies working with ERDF and ESF programmes
- Bodies working with AMIF, BMVI and ISF programmes (from 2021 also these Funds will be grouped with ESIF and EMMF and they will respond to the same rules)
- Public and private banks and other financial intermediaries
- International, national and local associations and networks
- Consultants and lawyers
Why should you participate?
- Increase your knowledge of the implementation and management of Simplified Cost Options
- Navigate the technicalities and improve the design and implementation of Simplified Cost Options
- Understand the topic of SCO from the triple perspective: Managing Authorities, Audit Authorities and Beneficiaries
- Benefit from another Member State’s implementation experience and learn good practices
- Have a platform to exchange ideas and challenges within your organisation and receive practical advice on your individual questions
Day 1: Monday, 2 December | Linder Hotel Prague Castle, Prague
Welcome by the Chair and Lexxion
Tour de table and introduction of the participants
Simplified Cost Options: Regulatory Framework and Principles
- Methodology and principles of SCOs
- Focus on output and results: Why, when and how to use simplified cost models
- Fund-specific rules and national rules
Calculation Methods for Simplified Cost Options
- Use of existing EU schemes or existing own national schemes
- Use of specific rates and methods from the CPR and Fund specific regulations
- Introduction into the calculation methods: flat-rate financing, standard scales of unit costs and lump sums
- Ex ante evaluation
- Combination of cost options
Verification of Simplified Cost Options
- How to verify SCOs and what needs to be verified
- Eligible Costs using SCOs
- Compliance of SCOs with State aid and public procurement
- How to reduce risks and errors?
- Requirements for financial reporting
- How to ensure good cooperation between Managing and Audit Authorities?
How to ensure a good partnership between Managing Authority and Audit Authority
Practical Exercises: How to Avoid Errors and Irregularities when Using SCOs?
End of Day 1
Evening Programme: Visit of Prague Christmas markets and dinner in typical bohemian style
Day 2: Tuesday, 3 December | Prague
Morning Programme (09:30 – 13:00) – Lindner Hotel Prague Castle
Audit of Simplified Cost Options in theory and practice
- Implementing Simplified Cost Options: Considerations for Audit Authorities
- Implications for the audit procedure: Audit of methodology
- Simplifying audit: the general approach to auditing SCOs
- Compliance with eligibility rules: focus on public procurement
- Specific audit trail requirements
- Errors and irregularities: how to avoid them?
- Cooperation between Audit Authority and Managing Authority
The experience of the Czech Ministry of Education, Youth and Sport, Audit Authority for the OP Research, Development and Education
Q & A
Afternoon Programme (14:00 – 16:30) – On the spot visit
Visit to a secondary school in Prague implementing SCO for unit costs to the ESF project “Template for secondary schools” managed by the Ministry of Education, Youth and Sport, Managing Authority of the OP Research, Development and Education
(The project focuses on the combination of the following topics: Personal support, personal and professional development of teachers, support of extracurricular / developmental activities, ICT developing activities. The target group of this project are students, teachers and senior/manager teachers of secondary schools)
Dialogue Managing Authorities (MA) – Audit Authorities (AA): How to best communicate and cooperate
Evening Programme: Dinner
Day 3: Wednesday, 4 December | Prague
Morning Programme (09:00 – 13:30) – On the spot visit: Uhelna, Budova A, Techniká 5, Praha 6 – Dejvice
Visit to the University of Chemistry and Technology implementing an ERDF project of the OP Research, Development and Education
Variants of Simplified Reporting of Expenditures used in OP RDE Calls
Variants of Simplified Reporting of Expenditures in OP RDE Calls – UCT Prague experience
“Advanced Functional Nanorobots” project
“Infrastructure for modern doctoral studies at UCT Prague“ project
“Development and improvement of infrastructure for a high quality education and teaching at VŠCHT Prague“ project
New infrastructure visit – Nanorobots laboratories (Building A), Laboratories of Teaching (Building B)
Reduced fee for public authorities: € 2.900,- (excl. VAT)
Regular fee: € 3.500,- (excl. VAT)
The number of seats is limited. Registrations will be accepted first come, first served.