European Structural and Investment Funds
Interactive Workshop |
23.04.2020 - 24.04.2020 |
Nice |
Language: English

Migration and Security Funds: Verifications and Audits of AMIF & ISF Now and in 2021-2027

Lexxion Nice

During this workshop, you will exchange practical experience on management verifications and audits of AMIF and ISF with the expert speakers and colleagues from other Member States. You will learn about Simplified Cost Options methods, how to comply with Public Procurement regulations and how to ensure an appropriate record-keeping audit trail when security aspects must be considered. Finally, we will discuss how to detect and manage errors, irregularities and fraud in AMIF and ISF.

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Overview

The implementation and control of Asylum, Migration and Integration Fund (AMIF) and Internal Security Fund (ISF) raise a lot of questions and challenges for the Responsible Authorities, Delegated Authorities and Audit Authorities in charge of migration, asylum and internal security:

  • What are the financial management, control and audit requirements for AMIF and ISF in 2021-2027?
  • How to best prepare for the New Multiannual Financial Framework from the perspective of the Member State?
  • How to use Simplified Cost Options, which will become compulsory from 2021, for Migration and Security Funds?
  • How to make management verifications of AMIF and ISF more effective?
  • What are the key requirements for system audit, audit of expenditures and audit of accounts?
  • How to ensure appropriate record-keeping and appropriate audit trail when security aspects have to be considered?
  • How to audit public procurement in AMIF and ISF?
  • How is the audit of AMIF and ISF by the European Court of Auditors carried out?
  • How to detect and manage errors and irregularities, concerning lack of access to the documentation because of security aspects?
  • How to combat fraud and corruption?

The Proposal for the Regulatory Framework 2021-2027, sets out common provisions for 7 shared management funds, including AMIF, ISF and BMVI. Consequently, Migration and Security Funds will be added to the mainstream funds. What does this mean for the future? What challenges will it bring in your work? Join our Workshop on Verifications and Audits of Migration and Security Funds and discuss the hottest questions, changes and challenges with our experts and with your fellow participants from public authorities of other Member States.

Who should participate?

  • Representatives from public authorities in charge of financial management, control and audit of Migration and Security Funds (AMIF, ISF and BMVI), especially from:
    • Ministry of Interior
    • Ministry of Migration
    • Ministry of Foreign Affairs
    • Ministry of Refugees, Immigration and Integration Affairs
    • Ministry of Justice
    • Ministry of Finance
    • Ministry of Labour and Social Affairs
    • Police authorities such as:
      • Border Police
      • Border Guards
      • National and Regional Police Forces
      • Border Control Agencies
  • ESI Funds experts from regional and local authorities
  • Auditors controlling and auditing AMIF, ISF and BMVI programmes and projects
  • Experts from EU, national and regional Courts of Auditors
  • Experts from institutions involved in the implementation of AMIF, ISF and BMVI
  • Consultants and lawyers specialised on AMIF, ISF and BMVI
  • Beneficiaries of AMIF, ISF and BMVI

Workshop Material – No need to miss anything!

If you are unable to make it to the workshop you may want to order a copy of the printed material including the access data to all presentations shown during the events. The price is € 199,- (each, excl. of VAT).
If interested, please contact  Anya Zuschke.

Day 1: Thursday, 23 April | 08:15 - 18:00

08:15

Registration

08:30

Welcome Note by Lexxion and Chair, Introduction Round

Session 1: Management and Control System of Migration and Security Funds

09:00

Financial Management, Control and Audit Requirements for AMIF and ISF in 2014-2020

  • Regulatory environment 2014-2020
  • Roles and responsibilities of the bodies involved
  • Development and implementation of a control framework
Marguerite Chetcuti Head of External Audit Sector, Unit F1: Assurance, Audit and Compliance, DG Migration and Home Affairs, European Commission
(invited)
10:15

Regulatory Framework 2021‐2027

  • Proposal for the Regulatory Framework 2021-2027
  • Information so far
  • What are the priorities of the new programming period?
  • Main changes
  • New role of AMIF, BMVI and ISF
  • Regulatory requirements for using SCO
Marguerite Chetcuti Head of External Audit Sector, Unit F1: Assurance, Audit and Compliance, DG Migration and Home Affairs, European Commission
(invited)
11:00

Coffee Break

Session 2: Preparation for the New Multiannual Financial Framework 2021-2027 from the Perspective of the Member States – Best Practice from one of the Member States

11:30

How to Best Prepare for the New MFF 2021-2027: From Partnership Agreement to Operational Programmes

  • Consequences of the application of the Common Provisions Regulation to Migration and Security Funds
  • Results of Mid-term Review and Mid-term Evaluation as basis for planning the programming phase of Post 2020 AMIF and ISF
  • Measures to be taken by Member States to prepare for the discussions about the National Programmes
  • Workshop on how to elaborate the Programmes and enter them into force
  • Lessons learned from the previous programming periods
Estela Casajuana Business and Human Rights Researcher, Profundo, Amsterdam
12:30

Lunch


Session 3: Simplified Cost Options for AMIF and ISF

13:30

How to Effectively Use Simplified Cost Options for AMIF and ISF

  • SCO calculation methods
  • Setting up Simplified Cost Models for AMIF and ISF projects
  • Best practice from a Member State

Session 4: First Level Control and Verifications of Migration and Security Funds

14:30

Regulations on Management Verifications

  • Legal requirements of the current programming period
  • Administrative versus on-the-spot verifications: strategy and planning
  • Importance of E-verification management system
  • Timing, nature and frequency of E-verification management system
Peter Barker Head of Audit and Assurance, UK Responsible Authority, Sheffield
15:00

Carrying out Verifications of AMIF and ISF in Practice

  • What can help you to get acquainted with and understand a project better?
  • Eligibility rules and risks
  • Threats inside and outside the organisation
  • Carrying out the controlling activities
  • Reporting requirements
  • Problematical issue of record-keeping under conditions of security
Peter Barker Head of Audit and Assurance, UK Responsible Authority, Sheffield
16:30

Coffee Break

16:45

Verification of Public Procurement – Tricky Issues to Consider in AMIF and ISF

Peter Barker Head of Audit and Assurance, UK Responsible Authority, Sheffield
17:00

Practical Experiences: Verification of Simplified Cost Options

Peter Barker Head of Audit and Assurance, UK Responsible Authority, Sheffield

Session 5: Audit Requirements and Challenges for AMIF and ISF

17:15

System Audit

  • Key requirements and assessment criteria of management and control system related to system audits
  • Relationship of the designation criteria and the key requirements
  • Objective and steps of the assessment
  • System assessment categories
  • How should the Responsible Authority and beneficiaries best prepare for audit visits?
Ivan Ramljak Head of Service for Audit of EU funds for Asylum, Migrations, Integration and Internal Security, ARPA, Croatia
18:00

End of Day 1

Day 2: Friday, 24 April | 08:00 - 16:00

08:00

Audit of Expenditure

  • Scope and objective of audits of expenditure
  • What does an Audit Authority expect from a Responsible Authority/Delegated Authority for the purpose of audits of expenditure?
  • Sampling approach in Croatia – practical experience
  • Fieldwork, site visits and on-the-spot checks
  • Audit risks with public procurement in ISF/AMIF
  • New guidelines on Financial Corrections for irregularities in public procurement (and EC expectations)
  • Errors and error rates
Ivan Ramljak Head of Service for Audit of EU funds for Asylum, Migrations, Integration and Internal Security, ARPA, Croatia
9:15

Audit of Accounts

  • Regulatory framework and timeline
  • Scope and objective of the audit of accounts
  • Effective communication between Responsible Authority and Audit Authority – best practice
  • How to use results of system audits and of audit of expenditure for the audit of accounts
  • Final additional verifications of the draft accounts
  • Audit opinion on accounts
Ivan Ramljak Head of Service for Audit of EU funds for Asylum, Migrations, Integration and Internal Security, ARPA, Croatia
10:15

Coffee break

10:30

Audit of Simplified Cost Options

  • How to ensure good cooperation between Responsible Authority and Audit Authority
  • Using SCOs –considerations for auditors
  • Special audit trail requirements
  • Compliance with eligibility rules
  • Errors and irregularities in SCOs
  • Practical exercises and group work on eligibility of costs
Zoltan Papp Deputy Head of Task for MFF3 Financial Audit, Chamber III, European Court of Auditors, Luxembourg
(invited)
11:15

Audit Documentation Management

  • Audit documentation and system of working papers
  • Practical examples of ensuring appropriate audit trail when security aspects have to be considered
  • Annual summary and Annual Control Report
Ivan Ramljak Head of Service for Audit of EU funds for Asylum, Migrations, Integration and Internal Security, ARPA, Croatia
11:45

Lunch

12:45

Audits by the European Court of Auditors

  • Approach of the European Court of Auditors
  • How to best prepare for the audit visits
Zoltan Papp Deputy Head of Task for MFF3 Financial Audit, Chamber III, European Court of Auditors, Luxembourg
(invited)

Session 6: Errors, Irregularities and Fraud

13:45

Detecting and Managing Errors and Irregularities

  • Irregularities versus fraud
  • How to deal with errors and irregularities
  • Common pitfalls for irregularities
  • How to avoid recoveries of project funding?
  • How to deal with financial corrections?
  • New guidelines on financial corrections: What has changed?
  • How to report irregularities
  • How to strengthen and improve control and verification activities?
14:30

Group Work: What if Irregularities are Found?

  • Work on real life examples
  • Identifying results and requirements
  • Breakdown and solution proposals
14:45

Combating Fraud and Corruption – Practical Insights

  • KR 7: Anti-fraud measures
  • Instruments and methods for the prevention and detection of fraud and corruption
  • How to identify red flags of fraud and corruption?
  • The anti‐fraud cycle
  • Capability of IT tools: the obligatory fraud risk self‐assessment tool and Arachne
15:30

Best Practice: How to Analyse Risks and Implement a Risk Management System?

  • Programme and project risk management
  • Anti-fraud strategy
15:45

End of Day 2


*Programme may be subject to change.

Speakers

Marguerite Chetcuti
Head of External Audit Sector, Unit F1: Assurance, Audit and Compliance, DG Migration and Home Affairs, European Commission

More info
Estela Casajuana
Business and Human Rights Researcher, Profundo, Amsterdam

More info
Peter Barker
Head of Audit and Assurance, UK Responsible Authority, Sheffield

More info
Ivan Ramljak
Head of Service for Audit of EU funds for Asylum, Migrations, Integration and Internal Security, ARPA, Croatia

More info
Zoltan Papp
Deputy Head of Task for MFF3 Financial Audit, Chamber III, European Court of Auditors, Luxembourg

More info

Venue

31 Promenade des Anglais
Nice, France
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Hotel near the venue

Westminster Hotel
27 Promenade des Anglais
06000 Nice
Tel:+33 4 92 14 86 86
reservation@westminster-nice.com

Le Méridien Nice
1 Promenade des Anglais
Nice 06046
Tel: +33 (0)4 97 03 44 44
reservations.nice@lemeridien.com

Hotel Le Royal
23 Promenade des Anglais
06000 Nice
+33 (0)4 93 16 43 00
royal@vacancesbleues.fr

For a wide selection of hotels near the venue and in different price categories, you may check www.booking.com or www.hrs.com.

Online-Registration

Interactive Workshop | 23.04.2020 - 24.04.2020 | Nice | Language: English

Participation Fees
Reduced fee for public authorities: € 1.240,- (excl. VAT)
Regular fee: € 1.640,- (excl. VAT)

The French VAT of 20% will be added.

Seating limit
The number of seats is limited. Registrations will be accepted first come, first served.

Are you a public authority?
Ticket Type Price Spaces
Migration and Security Funds: How to Effectively Manage, Audit and Control AMIF & ISF in 2014 – 2020 and Beyond
Regular fee / Reguläre Teilnahmegebühr
€1.640,00
Migration and Security Funds: How to Effectively Manage, Audit and Control AMIF & ISF in 2014 – 2020 and Beyond
Reduced fee for public authorities / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde
€1.240,00

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