European Structural and Investment Funds
Interactive Workshop |
23.04.2020 - 24.04.2020 |
Nice |
Language: English

Migration and Security Funds: How to Effectively Manage, Audit and Control AMIF & ISF Now and in 2021-2027

During this workshop you will exchange practical experiences on management verifications and audits of AMIF and ISF. You will learn how to comply with Public Procurement regulations and how to ensure appropriate record-keeping audit trail under conditions of security aspects. Finally we will discuss how to detect and manage errors, irregularities and fraud in AMIF and ISF.

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Overview

Implementation and conrol of Asylum, Migration and Integration Fund (AMIF) and Internal Security Fund (ISF) brings a lot of questions and challenges for the Responsible Authorities, Delegated Authorities and Audit Authorities, who are in charge of migration, asylum and internal security:

  • What are financial management, control and audit requirements for AMIF and ISF in 2021-2027?
  • How to be best prepared for the New Multiannual Finacial Framework from the prospective of the Member State?
  • How to use SCO for Migration and Security Funds, which will become compulsory from 2021?
  • How to make management verifications of AMIF and ISF more effective?
  • What are the key requirements for system audit, audit of expenditures and audit of accounts?
  • How to ensure appropriate record-keeping and appropriate audit trail under conditions of security aspects?
  • How to audit public procurement in AMIF and ISF?
  • Audit of AMIF and ISF by the European Court of Auditors
  • How to detect and manage errors and irregularities, concerning lack of access to the documentation (because of security aspects)?
  • How to combat fraud and corruption?

Proposal for the Regulatory framework 2021-2027, sets out common provisions for 7 shared management funds, including AMIF, ISF and BMVI. Consequently, Migration and Security Funds will be added to the mainstream funds. What does it mean for the future? What challenges will it bring? Join our Workshop on Audit and Control of Migration and Security Funds and discuss the hottest questions, changes and challenges with us.

Who should participate?

  • Representatives from public authorities in charge of financial management, control and audit of Migration and Secutiry Funds (AMIF, ISF and BMVI), especially from:
    • Ministry of Interior
    • Ministry of Migration
    • Ministy of Foreign Affairs
    • Ministry of Refugees, Immigration and Integration Affairs
    • Ministry of Justice
    • Ministry of Finance
    • Ministry of Labour and Social Affairs
    • Police authorities such as:
      • Border Police
      • Border Guards
      • National and Regional Police Forces
      • Border Control Agencies
  • ESI Funds experts from regional and local authorities
  • Auditors controlling and auditing AMIF, ISF and BMVI programmes and projects
  • Experts from EU, National and regional Court of Auditors
  • Experts from Institutions involved in implementation of AMIF, ISF and BMVI
  • Consultants and lawyers specialized on AMIF, ISF and BMVI
  • Beneficiaries of AMIF, ISF and BMVI

Workshop Material – No need to miss anything!

If you are unable to make it to the workshop you may want to order a copy of the printed material including the access data to all presentations shown during the events. The price is € 199,- (each, excl. of VAT).
If interested, please contact  Anya Zuschke.

Day 1: Thursday, 23 April | 08:45 - 18:00

08:45

Registration

09:00

Welcome Note by Lexxion and Chair, Introduction Round


Session 1: Management and Control System of Migration and Security Funds

09:30

Financial Management, Control and Audit Requirements for AMIF and ISF in 2014-2020

  • Regulatory environment 2014-2020
  • Roles and responsibilities of the bodies involved
  • Development and implementation of a control framework
10:15

Outlook into the Future: Regulatory Framework 2021‐2027

  • Proposal for the Regulatory Framework 2021-2027 (from 29 May 2018)
  • Information so far
  • What are the priorities of the new programming period?
  • Main changes
  • New role of AMIF, BMVI and ISF
  • Regulatory requirements for using SCO
11:00

Coffee Break


Session 2: Preparation for the New Multiannual Financial Framework 2021-2027 from the Perspective of the Member States – Best Practice from Malta

11:30

How to be Best Prepared for the New MFF 2021-2027

  • Consequences of the application of the Common Provisions Regulation to Migration and Security Funds
  • Measures to be taken by Member States to prepare for the discussions over the National Programmes
  • Workshop on how to elaborate the Programmes and enter them into force
  • Experiences from the previous programming periods
12:30

Lunch


Session 3: Simplified Cost Options for AMIF and ISF

13:30

How to Effectively Use Simplified Cost Options for AMIF and ISF – Best Practice from Portugal

  • SCO calculation methods
  • Setting up Simplified Cost Models for AMIF and ISF projects
  • Best practice from Portugal: Implementation of Lump Sums for the resettlement and relocation programmes – practical experience from Portugal

Session 4: First Level Control and Verifications of Migration and Security Funds

14:30

Regulations on Management Verifications

  • Legal requirements of the current programming period
  • Administrative versus on-the-spot verifications: strategy and planning
  • The importance of E-verification management system
  • Timing, nature and frequency of E-verification management system
15:00

Carrying out Verifications of AMIF and ISF in Practice

  • What can help you to be acquainted with and understand the project better?
  • Eligibility rules & risks
  • Threats inside and outside the organisation
  • Carrying out the controlling activities
  • Reporting requirements
  • Problematical issue of record-keeping under conditions of security
16:30

Coffee Break

16:45

Verification of Public Procurement – Tricky Issues to be Considered for AMIF and ISF

17:00

Practical Experiences: Verification of Simplified Cost Options

17:15

Best Practice: Mixed Use of Equipment Delivered – Special Requirements from the European Commission

17:30

Verification of Expenditures under Urgent Aid

17:45

Final Discussion

18:00

End of Day 1

Day 2: Friday, 24 April | 08:00 - 16:00

Session 5: Audit Requirements and Challenges for AMIF and ISF

08:00

System Audit

  • Key requirements and assessment criteria of management and control system related to system audits
  • Relationship of the designation criteria and the key key requirements
  • Objective and steps for the assessment
  • System assessment categories
  • How should Responsible Authority and beneficiaries get best prepared to audit visits?
08:45

Audit of Expenditure

  • Scope and objective of audits of expenditure
  • What does Audit Authority expect from the Responsible Authority/Delegated Authority for the purposes of audits of expenditure?
  • Sampling approach in Croatia – practical experience
  • Fieldwork, site visits and on-the-spot checks
  • Public procurement
  • Errors and error rates
09:45

Coffee Break

10:15

Audit of Accounts

  • Regulatory framework and timeline
  • Scope and objective of the audit of accounts
  • Effective communication between RA and AA–best practice
  • How to use results of system audits and of audit of expenditure for the audit of accounts
  • Final additional verifications of the draft accounts
  • Audit opinion on accounts
11:15

Audit of Public Procurement

  • Use of professional expert institutions in public procurement
  • Public procurement errors detected and corrected during management verifications and audits
  • Practical examples
11:30

Audit Documentation Management

  • Audit documentation and system of working papers
  • Practical examples of ensuring appropriate audit trail under conditions of security aspects
  • Annual summary and Annual Control Report
12:00

Lunch

10:30

Audits by the European Court of Auditors

  • Approach of the European Court of Auditors
  • How to best prepare for the audit visits

Session 6: Errors, Irregularities and Fraud

14:00

Detecting and Managing Errors & Irregularities

  • Irregularities versus fraud
  • How to deal with errors and irregularities
  • Common pitfalls for irregularities
  • How to avoid recoveries of project funding?
  • How to deal with financial corrections?
  • New guidelines on financial corrections: What has changed?
  • How to report irregularities
  • How to strengthen and improve control and verification activities?
14:45

Group work: What if irregularities are found?

  • Work on a real life example
  • Identifying results and requirements
  • Breakdown and solution proposals
15:00

Combating Fraud & Corruption – Practical Insights

  • KR 7: Anti-fraud measures
  • Instruments and methods for the prevention and detection of fraud and corruption
  • How to identify red flags of fraud and corruption?
  • The anti‐fraud cycle
  • Capability of IT tools: the obligatory fraud risk self‐assessment tool and Arachne
15:45

Best Practice: How to Analyse Risks and Implement a Risk Management System?

  • Programme and project risk management
  • Anti-fraud strategy
16:00

End of Day 2

Speakers

Venue

Exclusive Venue in the Centre of Nice

n/a
Nice, France
Phone
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Online-Registration

Interactive Workshop | 23.04.2020 - 24.04.2020 | Nice | Language: English

Participation Fees
Reduced fee for public authorities: € 1.240,- (excl. VAT)
Regular fee: € 1.640,- (excl. VAT)

The French VAT of 20% will be added.

Seating limit
The number of seats is limited. Registrations will be accepted first come, first served.

Are you a public authority?
Ticket Type Price Spaces
Migration and Security Funds: How to Effectively Manage, Audit and Control AMIF & ISF in 2014 – 2020 and Beyond
Regular fee / Reguläre Teilnahmegebühr
€1.640,00
Migration and Security Funds: How to Effectively Manage, Audit and Control AMIF & ISF in 2014 – 2020 and Beyond
Reduced fee for public authorities / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde
€1.240,00

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