European Structural and Investment Funds
Interactive Online Course |
13.10.2020 - 14.10.2020 |
Online |
Language: English

The Assurance Package: Get Ready for February 2021! Annual Accounts | Management Declaration | Annual Summary | Annual Control Report

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This workshop will help you to get best prepared for the successful preparation and accurate submission of the Assurance Package 2021 to the European Commission. Certifying Authorities will learn how to conduct and submit annual accounts. Managing Authorities will get expertise on how to prepare the management declaration and annual summary. Audit Authorities will be trained on how to draw up the audit opinion and annual control report.

Join from wherever you are – high-quality content delivered to your (home) office. Please check your device compatibility to be ready to attend the online course. This is your first online course with Lexxion? Don’t worry, here’s a quick guide.

Participants receive a certificate upon participation.

Starting from € 790,- (excl. VAT)

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Overview

In the current programming period a stronger control regime with the focus on effective financial management and control system was established. One of the requirements of this financial management and control system is the twelve-month accounting year, which starts on 1 July and ends on 30 June (except for the first accounting period). According to the requirements of the European Commission, managing, certifying, audit authorities and intermediate bodies have to prepare the Assurance Package and to provide all included documents to the European Commission by 15 February of the next accounting year.

Certifying authority is challenged to submit annual accounts, based on certified payment applications, conducted by the managing authority during the accounting year. Accounts shall be accompanied by the management declaration and annual summary of the final audit reports and of the controls carried out – this is the responsibility of the managing authority. Finally, the audit authority has to submit the annual control report and opinion of an independent audit body drawn up in accordance with internationally accepted audit standards.

A very clear division of tasks, smooth communication and efficient interplay between the involved authorities are crucial for the successful and accurate submission of all the documents of the Assurance Package to the European Commission.

Programme

The two-day online workshop focuses on the following topics:

  • Requirements and obligations of managing, certifying, audit authorities and intermediate bodies for the preparation and submission of the Assurance Package to the European Commission
  • Management verifications: role of the managing authority/intermediate body
  • How to prepare, certify and submit payment applications to the European Commission
  • How to prepare, certify and submit annual accounts to the European Commission
  • Audit of annual accounts
  • How to conduct annual summary and management declaration
  • Verification of annual summary and management declaration
  • How to prepare audit opinion and annual control report
  • Errors and irregularities in the Assurance Package
  • Audit of the Assurance Package by the European Court of Auditors

Who should participate?

  • Representatives from public authorities in charge of management and implementation of Operational Programmes, especially from:
    • Managing Authorities
    • Certifying Authorities
    • Audit Authorities
    • Intermediate Bodies
  • ESI Funds experts from regional and local authorities and experts involved in ETC Programme
  • Auditors controlling and auditing ESI Funds programmes and projects
  • Experts from National and regional Courts of Auditors
  • Experts from Institutions involved in the implementation of ESI funds
  • Consultants and lawyers specialized on ESI Funds
  • Beneficiaries of EU funded projects

Course Material – No need to miss anything!

If you were unable to attend the online course you may want to order a copy of the printed material including the access data to all presentations shown during the event. The price is € 199,- (excl. of VAT). If interested, please contact Anya Zuschke.


What participants of our previous (online) courses said:

“I was absolutely satisfied with the online version of this workshop. The presentations were enlightening. I could take part in the discussions with the speakers and other participants from around Europe.”

“Great lectors! I strongly recommend it to everyone interested in enlarging their knowledge about the Assurance Package, that has to be prepared, certified, audited and submitted to the EC!”

“An ongoing learning programme made family!”

Bigmarker is our interactive online course platform. In order to join our online course, please check your device compatibility first.

What do you need in order to join the online course?

  • Speakers, Microphone; Camera is possible, if you would like to be seen during the online course.
  • A wired connection is strongly recommended.
  • If your internet connection doesn´t work, you can join the online course by telephone, using a dial-in number. In this case there might be additional telephone costs.

How to join the online course?

  • Choose the computer from which you would like to follow the online course.
  • Please check your device compatibility.
  • As soon as you get the invitation link: Please register for the online course by clicking the invitation link.
  • 15 minutes before the online course: Bring your headphones, click the invitation link, enter and enjoy the online course!

Minimum system requirements are as follows:

  • Operating System: Windows 7 or later; Mac OS X 10.12 or later, Linux.
  • Browser: The most recently-published versions of Chrome, Firefox, Microsoft Edge, Safari, or Opera.
  • High-speed internet: A consistent, high-speed connection is required. Mobile tethering, hotspots, slow or inconsistent public Wi-Fi networks may create latency when using video conferencing.

FAQ

Why do I need to register before the online course starts?
Thank you for registering! This not only helps us to communicate with you in regard to technical issues but it helps you to network with your fellow online course participants.

Will the online course be recorded?
Please ask the responsible event manager.

Do I need a camera?
It is recommended to have a camera for more comfortable communication with the speakers and other participants.

Do I need a microphone?
Since this is an interactive online course, yes.

Do I need to install anything?
No. We expect you to have a browser.

Can I ask questions during the online course?
Yes, you can ask your questions live by using your microphone. You can speak to all participants at the same time as you may have experienced in Skype.

When can I enter the online course I’m attending?
15 minutes before the start. You only can enter if you have passed the system check.

May I leave the online course and come back later?
Yes, just log in at a later time during the online course.

May I access via Phone?
Yes, you can. Participating via phone means you can listen only. Please keep in mind that you will be dialling a US number which would result in higher telephone costs.

Can’t find invitation?
Please check your spam-folder. You should also ask your colleague from the IT department to ‘whitelist’ us. For more details please ask the corresponding event manager, who will be happy to help you.

I failed the Firewall System Check – what can I do?
Please contact your IT department and have them open the necessary ports, which can be found here.

What are the detailed System requirements?
All requirements can be found here.

I failed the Audio Output System Test – what can I do?
If you are using headphones or external speakers, try unplugging them. Please unmute your device. Test your speakers here to find out if they work.

I would like to participate but I’m waiting for an approval. Can I order a ticket on the day of the online course?
Sure. Please message online@lexxion.eu. We need to have a separate testing before the start of the online course.

My email address has changed – can I still participate?
Sure. Please provide us with your updated email adress; you will then receive a new invitation.

How do I contact the host of the online course?
Please contact Anya Zuschke.

Day 1: Tuesday, 13 October | 09:30-15:00

09:30

Welcome Note by Lexxion

Session 1:
The Assurance Package: Requirements and Obligations of Managing, Certifying, Audit Authorities and Intermediate Bodies

09:35

Introduction into the Assurance Package

  • Regulatory framework
  • What is the Assurance Package
  • Requirements and obligations of involved actors
  • Management declaration and annual summary (Managing Authority)
  • Annual accounts (Certifying Authority)
  • Audit opinion and annual control report (Audit Authority)
  • Timing obligations for programming bodies and division of tasks
Stavri Ttofa Head of the Verifications and Certification Directorate, Treasury of Cyprus

Session 2:
Payment Applications and Annual Accounts

10:00

Management Verifications: Role of the Managing Authority/Intermediate Body

  • Legal Requirements
  • Strategy and planning for verifications
  • Timing/nature/frequency of verifications
  • Administrative versus on-the-spot verifications
  • Cooperation between managing authorities and intermediate bodies
  • Control of management verifications
  • Compliance with state aid and public procurement rules
  • Verifications and Simplified Cost Options
  • Risk analysis and sampling
  • Control of management verifications
  • Record-keeping and reporting requirements
  • The importance of documentation in the verification process
  • What should be included in the summary of management verifications
  • Communication of results of management verifications to certifying authority
Simon Hannah ERDF Compliance and Quality Assurance Manager, East of England ERDF Growth Delivery Team, Ministry of Housing, Communities and Local Government, Cambridge
(invited)
11:00

Coffee break

11:15

How to Draw up, Certify and Submit Payment Applications to the European Commission

  • Preparation, documentation and reporting requirements
  • Content of payment applications
  • Legal requirements for certification process
  • Taking into account results of management verifications for certification
  • Taking into account results of audits for certification
  • Other activities performed in order to certify payment applications
  • Submission of payment applications to the European Commission
Stavri Ttofa Head of the Verifications and Certification Directorate, Treasury of Cyprus
12:15

Lunch break

13:00

How to Draw up, Certify and Submit Annual Accounts to the European Commission: Exchange of Experiences from the Previous Years

  • Timeline for annual accounts
  • Preparation, documentation and reporting requirements
  • Content of annual accounts
  • Which information can be added after submission to the European Commission
  • Examination and acceptance of accounts
Stavri Ttofa Head of the Verifications and Certification Directorate, Treasury of Cyprus
14:00

Coffee break

14:15

Audit of Annual Accounts

  • Regulatory framework
  • Timeline for conducting audit of annual accounts
  • Communication between certifying and audit authorities
  • How to use results of system audits for the audit of accounts
  • How to use results of audit of operations for the audit of accounts
  • Final additional verifications of the draft certified accounts
  • Audit opinion on the accounts
Olga Guza Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia
15:00

End of Day 1

Day 2: Wednesday, 14 October | 09:30-14:30

Session 3:
Annual Summary and Management Declaration

09:30

Annual Summary and Management Declaration

  • Regulatory framework & requirements from the EC
  • What are the annual summary and Management Declaration
  • Elements of the Management Declaration
  • How to summarize final audit reports
  • Difficulties by summarizing management verifications
Simon Hannah ERDF Compliance and Quality Assurance Manager, East of England ERDF Growth Delivery Team, Ministry of Housing, Communities and Local Government, Cambridge
(invited)
10:30

Coffee break

Session 4:
Audit Opinion and Annual Control Report

10:45

Audit Opinion and Annual Control Report

  • Regulatory framework and requirements from the European Commission
  • Results of audit activities
    • System audits
    • Audit of operations and sampling
    • Audit of accounts
    • Verification of management declaration and annual summary
  • Annual Control Report
  • Opinion
  • Timeline
  • Difficulties
Olga Guza Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia
11:45

Lunch break

Session 5:
Most Common Errors and Irregularities in the Assurance Package and How to Treat Them

12:15

Errors and Irregularities to be Identified in the Assurance Package

  • Definition of an irregularity and difference between error, irregularity and fraud
  • Overview on most common types of errors and irregularities
  • Irregularities in public procurement and State aid
  • Simplified Cost Options and Irregularities
  • Ineligible Costs
  • The role and obligations of managing authorities and intermediate bodies in the identification of irregularities
  • How to treat irregularities in annual accounts – perspective of the certifying authority
  • Irregularities coming out of audits – view of the audit authority
Simon Hannah ERDF Compliance and Quality Assurance Manager, East of England ERDF Growth Delivery Team, Ministry of Housing, Communities and Local Government, Cambridge
(invited)
13:15

Coffee break

Session 6:
Perspective from the European Court of Auditors

13:30

Audit of the Assurance Package by the European Court of Auditors

  • New challenges and obstacles for the European Court of Auditors
  • Experiences from ECA´s audit of the Assurance Package
Juan Ignacio Gonzalez Bastero Principal Manager, Chamber 2 Directorate, European Court of Auditors, Luxembourg
14:30

End of the Online Workshop


*Programme may be subject of change

Speakers

Stavri Ttofa
Head of the Verifications and Certification Directorate, Treasury of Cyprus

More info
Simon Hannah
ERDF Compliance and Quality Assurance Manager, East of England ERDF Growth Delivery Team, Ministry of Housing, Communities and Local Government, Cambridge

More info
Olga Guza
Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia

More info
Juan Ignacio Gonzalez Bastero
Principal Manager, Chamber 2 Directorate, European Court of Auditors, Luxembourg

More info

Venue

Online

n/a
Online, Germany
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Online-Registration

Interactive Online Course | 13.10.2020 - 14.10.2020 | Online | Language: English

Participation Fees
Reduced fee for public authorities: € 790,- (excl. VAT)
Regular fee: € 990,- (excl. VAT)

The German VAT of 16% will be added. Customers from other EU countries with a valid VAT ID number receive an invoice without VAT (reverse charge).

 

 

Are you a public authority?
Ticket Type Price Spaces
The Assurance Package: Get Ready for February 2021!
Regular fee / Reguläre Teilnahmegebühr
€990,00
The Assurance Package: Get Ready for February 2021!
Reduced fee for public authorities / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde
€790,00

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