European Structural and Investment Funds
Interactive Online Course |
14.12.2020 - 15.12.2020 |
Online |
Language: English

ESI Funds: First Level Control & Verifications

First level control plays a crucial role in financial management and control system of ESI Funds both in this and in the upcoming programming period 2021-2027. As Managing Authorities and Intermediate Bodies conduct administrative and on-the-spot verifications, they enable an efficient and reliable first level control procedure.
Lexxion’s two-day interactive online course will guide you through the requirements for first-level control, how to verify eligible expenditure and how to detect errors and irregularities.

Join from wherever you are – high-quality content delivered to your (home) office. Please check your device compatibility to be ready to attend the online course. This is your first online course with Lexxion? Don’t worry, here’s a quick guide.

Starting from € 790,- (excl. VAT)

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Overview

First level control plays a crucial role in financial management and control system of ESI Funds both in this and in the upcoming programming period 2021-2027. As Managing Authorities and Intermediate Bodies conduct administrative and on-the-spot verifications, they enable an efficient and reliable first level control procedure.
Lexxion’s two-day interactive online course will guide you through the requirements for first-level control, how to verify eligible expenditure and how to detect errors and irregularities.

  • Verification of Expenditures: Methodology & Practice
    • Financial Management and First‐level Control Requirements
    • Verification of Expenditures: Guidance on Management Verifications
    • Administrative and on‐the‐spot Verifications
  • Practical Group Exercise: Carrying out Verifications in Practice and Eligibility of Expenditure
    • Verification of Eligibility of Expenditure
    • Verification of Simplified Cost Options
    • Verification of Eligibility of Expenditure
    • Verification of State Aid and Public Procurement
    • Planning the Activities for Upcoming Months in your Member State/Operational Programme (interactive)
  • Errors, Irregularities, Financial Corrections and Risk Assessment
    • Most Common Errors and Irregularities in ESI Funds
    • Treatment of Irregularities, Reporting and Financial Corrections
    • Group Exercise: Improving Verifications and Avoiding Irregularities

Methodology
The participants will be actively involved in the
workshop The sessions will combine
presentations, case studies and discussion on
practical problems You will have ample
opportunities to present your own problematic
issues and discuss them with the speakers and
participants from other Member States.

Target Group

  • Representatives from public authorities in charge of
    first level control and audit, especially from:

    • Managing Authorities
    • Certifying Authorities
    • Audit Authorities
    • Intermediate Bodies
    • Regional and local authorities
    • Court of Auditors
  • Beneficiaries of EU funded projects, i.e.:
    Private and public companies, associations,
    research institutes
  • Bodies working in European Territorial Cooperation
  • Public and private banks and other financial
    intermediaries
  • International, national and local associations and
    networks
  • Consultants and lawyers specialised on
    ESI Funds

Bigmarker is our interactive online course platform. In order to join our online course, please check your device compatibility first.

What do you need in order to join the online course?

  • Speakers, Microphone; Camera is possible, if you would like to be seen during the online course.
  • A wired connection is strongly recommended.
  • If your internet connection doesn´t work, you can join the online course by telephone, using a dial-in number. In this case there might be additional telephone costs.

How to join the online course?

  • Choose the computer from which you would like to follow the online course.
  • Please check your device compatibility.
  • As soon as you get the invitation link: Please register for the online course by clicking the invitation link.
  • 15 minutes before the online course: Bring your headphones, click the invitation link, enter and enjoy the online course!

Minimum system requirements are as follows:

  • Operating System: Windows 7 or later; Mac OS X 10.12 or later, Linux.
  • Browser: The most recently-published versions of Chrome, Firefox, Microsoft Edge, Safari, or Opera.
  • High-speed internet: A consistent, high-speed connection is required. Mobile tethering, hotspots, slow or inconsistent public Wi-Fi networks may create latency when using video conferencing.

FAQ

Why do I need to register before the online course starts?
Thank you for registering! This not only helps us to communicate with you in regard to technical issues but it helps you to network with your fellow online course participants.

Will the online course be recorded?
Please ask the responsible event manager.

Do I need a camera?
It is recommended to have a camera for more comfortable communication with the speakers and other participants.

Do I need a microphone?
Since this is an interactive online course, yes.

Do I need to install anything?
No. We expect you to have a browser.

Can I ask questions during the online course?
Yes, you can ask your questions live by using your microphone. You can speak to all participants at the same time as you may have experienced in Skype.

When can I enter the online course I’m attending?
15 minutes before the start. You only can enter if you have passed the system check.

May I leave the online course and come back later?
Yes, just log in at a later time during the online course.

May I access via Phone?
Yes, you can. Participating via phone means you can listen only. Please keep in mind that you will be dialling a US number which would result in higher telephone costs.

Can’t find invitation?
Please check your spam-folder. You should also ask your colleague from the IT department to ‘whitelist’ us. For more details please ask the corresponding event manager, who will be happy to help you.

I failed the Firewall System Check – what can I do?
Please contact your IT department and have them open the necessary ports, which can be found here.

What are the detailed System requirements?
All requirements can be found here.

I failed the Audio Output System Test – what can I do?
If you are using headphones or external speakers, try unplugging them. Please unmute your device. Test your speakers here to find out if they work.

I would like to participate but I’m waiting for an approval. Can I order a ticket on the day of the online course?
Sure. Please message online@lexxion.eu. We need to have a separate testing before the start of the online course.

My email address has changed – can I still participate?
Sure. Please provide us with your updated email adress; you will then receive a new invitation.

How do I contact the host of the online course?
Please contact Anya Zuschke.

Day 1: Monday, 14 December | 09:30 - 15:30

09:00

Welcome Note by Lexxion & Introduction Round

Session 1 – Verification of Expenditures: Methodology & Practice

09:15

Financial Management and First‐level Control Requirements

• Regulatory environment: 2014-20 vs. 2021-27 – Main changes
• Impact of the omnibus regulation
• Roles and responsibilities of the bodies involved
• First‐level control checklist and first‐level control report

Zsuzsanna Kondor Researcher, National University of Public Service, Budapest
(invited)
10:00

Verification of Expenditures: Guidance on Management Verifications

• Legal requirements
• Verification methodologies
• Delegation principles
• Timing / nature / frequency of verification

Zsuzsanna Kondor Researcher, National University of Public Service, Budapest
(invited)
10:45

Virtual coffee break

Alina Ploae Counsellor in the Managing Authority for Romania-Serbia IPA Cross-Border Cooperation Programme and INTERREG IPA Cross border Cooperation Romania Serbia Programme, Directorate -MA for European Territorial Cooperation Programmes
11:00

Administrative and on‐the‐spot Verifications

• Strategy and planning: Administrative versus on‐the‐spot verification
• Cooperation between Managing Authorities and Intermediate Bodies
• Segregation of duties
• Record‐keeping and reporting requirements
• How to put together a verification methodology for on‐the‐spot checks
• How to deal with personnel and overhead costs?
• The importance of documentation in the verification process
• Risk analysis and sampling

Alina Ploae Counsellor in the Managing Authority for Romania-Serbia IPA Cross-Border Cooperation Programme and INTERREG IPA Cross border Cooperation Romania Serbia Programme, Directorate -MA for European Territorial Cooperation Programmes
(confirmed)
11:45

Virtual lunch break

Session 2 – Practical Group Exercise: Carrying out Verifications in Practice and Eligibility of Expenditure

12:15

Practical Exercise: Verification of Eligibility of Expenditure

Alina Ploae Counsellor in the Managing Authority for Romania-Serbia IPA Cross-Border Cooperation Programme and INTERREG IPA Cross border Cooperation Romania Serbia Programme, Directorate -MA for European Territorial Cooperation Programmes
(confirmed)
13:00

Practical Exercise: Verification of Simplified Cost Options

Alina Ploae Counsellor in the Managing Authority for Romania-Serbia IPA Cross-Border Cooperation Programme and INTERREG IPA Cross border Cooperation Romania Serbia Programme, Directorate -MA for European Territorial Cooperation Programmes
(confirmed)
13:45

Virtual coffee break

14:00

Practical Exercise: Verification of State Aid and Public Procurement
Alina Ploae

Alina Ploae Counsellor in the Managing Authority for Romania-Serbia IPA Cross-Border Cooperation Programme and INTERREG IPA Cross border Cooperation Romania Serbia Programme, Directorate -MA for European Territorial Cooperation Programmes
(confirmed)
14:45

Interactive Session: Planning the Activities for Upcoming Months in your Member State/Operational Programme

Discuss your current and upcoming activities and challenges with our experts as well colleagues from other institutions and Member States.

Alina Ploae Counsellor in the Managing Authority for Romania-Serbia IPA Cross-Border Cooperation Programme and INTERREG IPA Cross border Cooperation Romania Serbia Programme, Directorate -MA for European Territorial Cooperation Programmes
(confirmed)
15:30

End of day 1

Day 2: Tuesday, 15 December | 09:30 - 14:15

Session 3 – Errors, Irregularities, Financial Corrections and Risk Assessment

09:30

Most Common Errors and Irregularities in ESI Funds

• Definition of an irregularity
• Difference between error, irregularity, and fraud
• Overview on most common types of errors and irregularities
• State aid as new source of irregularities?
• Simplified cost options and irregularities
• Role of first level controllers regarding irregularities
• Types of breaches and irregularities

Alina Ploae Counsellor in the Managing Authority for Romania-Serbia IPA Cross-Border Cooperation Programme and INTERREG IPA Cross border Cooperation Romania Serbia Programme, Directorate -MA for European Territorial Cooperation Programmes
(confirmed)
10:30

Virtual coffee break

10:45

Treatment of Irregularities, Reporting and Financial Corrections

• Criteria indicative of fault or negligence by MS
• When do irregularities lead to recoveries, withdrawals, and financial corrections?
• Purpose and types of financial corrections
• Pre‐and post‐payments
• What accounting records must be kept?
• How to treat financial corrections in annual accounts
• Rules on treatment and reporting of irrecoverable amounts
• Recoveries and withdrawal workflow

Gina McIntyre Chief Executive, Special EU Programmes Body (SEUPB), Belfast
(invited)
12:15

Virtual lunch break

12:45

Group Exercise: Improving Verifications and Avoiding Irregularities

The speaker will present real‐life cases. Applying their theoretical knowledge, participants will have to find errors and analyse & present them in groups.

Alina Ploae Counsellor in the Managing Authority for Romania-Serbia IPA Cross-Border Cooperation Programme and INTERREG IPA Cross border Cooperation Romania Serbia Programme, Directorate -MA for European Territorial Cooperation Programmes
(confirmed)
14:15

End of online workshop

Speakers

Zsuzsanna Kondor
Researcher, National University of Public Service, Budapest

More info
Alina Ploae
Counsellor in the Managing Authority for Romania-Serbia IPA Cross-Border Cooperation Programme and INTERREG IPA Cross border Cooperation Romania Serbia Programme, Directorate -MA for European Territorial Cooperation Programmes

More info
Gina McIntyre
Chief Executive, Special EU Programmes Body (SEUPB), Belfast

More info

Venue

Online

n/a
Online, Germany
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Online-Registration

Interactive Online Course | 14.12.2020 - 15.12.2020 | Online | Language: English

Participation Fees
Reduced fee for public authorities: € 790,- (excl. VAT)
Regular fee: € 990,- (excl. VAT)

The German VAT of 16% will be added. Customers from other EU countries with a valid VAT ID number receive an invoice without VAT (reverse charge). Without VAT ID number, the country-specific VAT will be charged.

If you can’t complete your booking, please email events@lexxion.eu

Are you a public authority?
Ticket Type Price Spaces
ESI Funds: First Level Control & Verifications
Regular fee / Reguläre Teilnahmegebühr
€990,00
Regular fee / Reguläre Teilnahmegebühr
Reduced fee for public authorities / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/ Behörde
€790,00










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