European Structural and Investment Funds
Online Workshop |
01.07.2021 - 02.07.2021 |
Online |
Language: English

First Level Control and Verification of ESI Funds: Transition Towards the New Programming Period

This workshop will provide in‐depth knowledge and exchange of experience on first level control and verification of ESI Funds requirements with the special focus on procedures and requirements of the new programming period 2021-2027 and the challenges connected with the current Pandemic.

Participate from wherever you are – high-quality content delivered to your (home) office. This is your first online course with Lexxion? Don’t worry, here’s a quick guide.

Participants receive a certificate upon participation.

Starting from € 990,- (online, excl. VAT)

Reservation: You are welcome to reserve your seat, which is financially non-binding. For this, please drop me an email.:

Cancellation: The cancellation of participation must be in writing and is possible free of charge up to 14 days before the start of the event. In case of no-show or cancellation later than two weeks before the date of the event, the entire event price plus VAT is due.



First level control plays a crucial role in financial management and control system of ESI Funds both in 2014‐2020 and in 2021-2027. Managing Authorities and Intermediate Bodies have to conduct administrative and on‐the‐spot verifications in order to ensure efficient and reliable first level control procedure. High quality controls take time and resources, especially bearing in mind that controllers are often asked to control 100% of expenditures and that on-the-spot controls are not possible in the usual scope because of the current situation with the Pandemic. There are many complex areas of control, such as State aid and public procurement, which require specific expertise. Furthermore, public officials in charge of first level control must constantly conduct risk assessment in ESIF programmes and projects and must be aware of preventing and detecting errors and irregularities, especially in cases of public procurement. Serious shortcomings can lead to repayments and financial corrections. Therefore, national authorities have to meet the challenges of stronger financial controls and carry out the respective verifications.

This workshop for experts from Managing, Certifying, Audit Authorities and Intermediate Bodies will provide in‐depth knowledge, practical exercises and exchange of experience on financial management and control of ESI Funds with the special focus on new procedures and requirements of the programming period 2021-2027 and the challenges connected with the current Pandemic.

Who should participate?

  • Representatives from public authorities in charge of first level control and audit of ESI Funds in 2014-2020 and 2021-2027, especially from:
    • Managing Authorities
    • Responsible Authorities
    • Intermediate Bodies
    • Delegated Authorities
    • Certifying Authorities
    • Audit Authorities
  • EU Funds experts from regional and local authorities
  • Beneficiaries of EU funded projects, i.e.: Private and public companies, associations, research institutes
  • Bodies working in European Territorial Cooperation
  • International, national and local associations and networks
  • Public and private banks
  • Consultants and lawyers specialised on ESI Funds

Previous Participants Said

“Thank you for organising an excellent course. It was very comprehensive with guest speakers who well informed. Also, it contained a lot of information both for those who were new to EU funds and those who have experience“.

“The workshop definitely contributed to my everyday’s work, since during the event we had an opportunity to meet with the experience of several countries on this topic, and through exchange of experience and good practices that enabled us not only to acquire new knowledge but also to look at the area of ESIF management in much broader context then before“.


A workshop by Lexxion Publisher offers the possibility to meet with experts from EU institutions, Member States as well as the private sector. The different perspectives of our experienced trainers will support you in applying complex rules to your practical day-to-day work. To achieve the best results, a mix of learning methods will be applied in the course.

Our approach combines the three stages of learning to ensure that the participants obtain the best possible understanding of the applied rules:

1) Identification of the main rules and principles,
2) Appreciation of the complexities and limitation of the principles,
3) Application of the rules and principles.

The participants will be actively involved in the course. The sessions will combine presentations, case studies and discussion on practical problems. You will have ample opportunity to present your own issues and discuss them with the speakers and participants from other Member States.

Just send to us your cases and questions in advance! We will forward them to our speakers, who will include your issues in the programme and answer them during the course. All information concerning such problems and cases will be treated confidentially.

Course materials are available for download after the event.

Online Course

During the online course by Lexxion Publisher all speakers present live via video and audio. Participants are actively involved in the online courses. By offering our participants the possibility to use their microphones and cameras during the whole course, we aim to recreate the atmosphere of a face-to-face Lexxion course. We encourage our participants to ask questions in real time and to take part in live discussions with speakers and other participants. Additionally, we offer breakout sessions, as part of this format, where participants work in smaller groups on real-life cases and exercises. During these exercises, participants have the technical possibility to see other group members and talk to them (using microphone and camera). Moreover, we make use of different interactive features of the online platform, such as polls, multiple choice questions and quizzes. This way participants can test their knowledge on the topic, anonymously. There are ample opportunities for the participants to present their own problematic issues, discuss and solve them with the speakers and participants from other Member States.

Course Material – No need to miss anything!

If you are unable to attend the course you may want to order all the presentations shown during the event. The price is € 199,- (excl. of VAT). If interested, please contact Anya Zuschke.

How to Join the Course Online

Zoom is the platform for online participation in this course. In order to join the course online, please check your device compatibility first.

What do I need in order to join the course online?

  • Speakers, Microphone; Camera is possible, if you would like to be seen during the course
  • A wired connection is strongly recommended.
  • If your internet connection doesn´t work, you can join the course by telephone, using a dial-in number. In this case there might be additional telephone costs.

Minimum system requirements are as follows:

  • Operating System: Windows 7 or later; Mac OS X 10.12 or later, Linux.
  • Browser: The most recently-published versions of Chrome, Firefox, Microsoft Edge, Safari, or Opera.
  • High-speed internet: A consistent, high-speed connection is required. Mobile tethering, hotspots, slow or inconsistent public Wi-Fi networks may create latency when using video conferencing.

How do I join the course online?

  • Choose the computer from which you would like to follow the course.
  • Please install the zoom, if not done yet. Install here.
  • Please test your microphone and camera in advance. For this, follow these instructions.
  • Open the Zoom App, click on “Join a Meeeting”, enter your full name, so that we could recognise you, enter the ID and the Passcode, which we sent you, and wait in the waiting room, until our host will let you in.
  • Alternatively, it is possible to use Zoom through browser or through skype for business. BUT! Some functions are not available in these versions, therefore we highly recommend using the downloaded App.
  • Use your headset and camera.

FAQ for Online Participation

Why do I need to register before the course starts?
Thank you for registering! This not only helps us to communicate with you in regard to technical issues but it
helps you to network with your fellow course participants.

Will the course be recorded?
Please ask the responsible event manager.

Do I need a camera?
It is recommended to have a camera for more comfortable communication with the speakers and other participants.

Do I need a microphone?
Since this is an interactive course, yes.

Do I need to install anything?
Yes, you should install Zoom app here.

Can I ask questions during the course?
Yes, you can ask your questions live by using your microphone. You can speak to all participants at the same time as you may have experienced in Skype.

When can I enter the course I’m attending?
Please enter Zoom 10 minutes before start. Our host will let you in in due time.

May I leave the course and come back later?
Yes, just log in at a later time during the course.

May I access via Phone?
Yes, you can. Participating via phone means you can listen only.

Can’t find invitation?
Please check your spam-folder. You should also ask your colleague from the IT department to ‘whitelist’ us. For more details please ask the corresponding event manager, who will be happy to help you.

What are the detailed System requirements?
All requirements can be found here.

I failed the Audio Output System Test – what can I do?
If you are using headphones or external speakers, try unplugging them. Please unmute your device. Test your speakers here to find out if they work.

I would like to participate but I’m waiting for an approval. Can I order a ticket on the day of the course?
Sure. Please message

My email address has changed – can I still participate?
Sure. Please provide us with your updated email adress, you will then receive a new invitation.

How do I contact the host of the course? is happy to help you.

Day 1: Thursday, 1 July


Welcome note by Lexxion and Chair, Introduction Round

Session I: Verification of Expenditures: Methodology & Practice


Regulatory Framework 2014-2020 on Verification of Expenditures

  • Legal requirements
  • Verification methodologies
  • Delegation principles
  • Timing / nature / frequency of verification

Coffee Break


Administrative and On-the-spot Verifications

  • Strategy and planning: Administrative versus on-the-spot verification
  • Cooperation between Managing Authorities and Intermediate Bodies
  • Segregation of duties
  • Record-keeping and reporting requirements
  • How to put together a verification methodology for on-the-spot checks
  • How to deal with personnel and overhead costs?
  • The importance of documentation in the verification process
  • Risk analysis and sampling

Lunch break


Practical Group Exercises: Carrying out Verifications in Practice and Eligibility of Expenditure

  • Verification of Simplified Cost Options
    • Why, when, who, which and how?
    • Eligible costs using SCO
    • Public Procurement and SCO
  • Verification of State aid and Public Procurement
  • Verification of eligibility of expenditure
  • Sampling and on-the-spot verifications

Coffee break


Changes and Challenges for Managing Authorities Related to the COVID-19 Pandemic


Changes and Challenges for Managing Authorities in the Programming Period 2021 – 2027: Strengthening and Improving Verification Activities

  • Novelties in respect to verifications and control
  • Risk management strategy
  • Proportionate management verifications based on risk assessment
  • New rules in eligibility of expenditure
  • What are the main changes in responsibilities and who will take over the accounting function?
  • Risk-based management verifications
  • Simplified Cost Options
  • New rules for Technical Assistance

End of Day 1

Day 2: Friday, 2 July

Session 2: The Assurance Package


The Assurance Package – Requirements and Obligations from the Perspective of First Level Controllers

  • Documents to be submitted by 15 February
  • Timing obligations for programming bodies and division of tasks

Group Work: How to Draw up, Certify and Submit Payment Applications and Annual Accounts to the EC: Exchange of Experiences from the Previous Years


Coffee Break

Session 3: Errors, Irregularities, Financial Corrections and Risk Assessment


Most Common Errors and Irregularities in ESI Funds

  • Definition of an irregularity and difference between error, irregularity and fraud
  • Overview on most common types of errors and irregularities
  • State aid as new source of irregularities?
  • Simplified cost options and irregularities
  • Role of first level controllers with regard to irregularities

Lunch Break


Practical Work | Risk Assessment: How to Analyse Risks and Reduce Irregularities through more Effective Management Verifications?

  • Key risky areas for first level controllers
  • Risk assessment tools
  • Responsibilities and internal control systems
  • Detection and prevention methods
  • Practical examples

Treatment of Irregularities, Reporting and Financial Corrections

  • Criteria indicative of fault or negligence by MS
  • When do irregularities lead to recoveries, withdrawals and financial corrections?
  • Purpose and types of financial corrections
  • Pre‐ and post‐payments
  • What accounting records have to be kept?
  • How to treat financial corrections in annual accounts
  • New rules on treatment and reporting of irrecoverable amounts
  • Recoveries and withdrawal workflow

Coffee Break


Practical Exercise: Improving Verifications and Avoiding Irregularities

Speakers will present real-life cases. Applying their theoretical knowledge, participants will have to find errors and analyse & present them in groups.


End of Workshop




Online, Germany
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Online Workshop | 01.07.2021 - 02.07.2021 | Online | Language: English

Participation fees
Reduced fee for public authorities and full-time academics: € 990,- (excl. VAT)
Regular fee: € 1.290,- (excl. VAT)

The German VAT of 19% will be added. Customers from other EU countries with a valid VAT ID number receive an invoice without VAT (reverse charge).

Please contact if technical problems occur during the booking process.

Are you a public authority?
Ticket Type Price Spaces
First Level Control and Verification of ESI Funds: Transition Towards the New Programming Period | Online Participation
Reduced fee for public authorities / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde
First Level Control and Verification of ESI Funds: Transition Towards the New Programming Period | Online Participation
Regular fee / Reguläre Teilnahmegebühr

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