European Structural and Investment Funds
Intensive Hybrid Course |
29.09.2021 - 01.10.2021 |
Amsterdam |
Language: English

Irregularities and Fraud in EU Funds and Public Procurement: Experience from ESI Funds, AMIF/ISF/BMVI and IPA Funds

The number of irregularities and fraud cases reported to the European Commission remains high, therefore member states need to continue their efforts to minimize the rate of irregularities and to prevent and combat fraud on project and programme level. As a consequence, this topic remains high on agenda for national and regional authorities managing ESI Funds, Migration and Security Funds, and IPA Funds.

The event will take place as a hybrid event, which gives speakers and participants the opportunity to participate face-to-face or online via a live stream.  If this is your first online course with Lexxion, here’s a quick guide.

Participants receive a certificate upon participation.

Starting from € 1.490,- (excl. VAT)

Reservation: You are welcome to reserve your seat, which is financially non-binding. For this, please drop me an email.: thiemann@lexxion.eu

Cancellation: The cancellation of participation must be in writing and is possible free of charge up to 14 days before the start of the event. In case of no-show or cancellation later than two weeks before the date of the event, the entire event price plus VAT is due.

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Overview

The correct handling of irregularities and fraud within all EU Funds is still a very difficult issue for all involved bodies. The number of irregularities and fraud cases reported to the European Commission remains high. EU emergency and recovery packages will significantly increase the risks of irregularities, and especially of fraud and corruption. Therefore, Member states need to put even more efforts to minimise the rate of irregularities and to prevent and combat fraud on project and programme level. Consequently this topic remains high on agenda for national, regional and local authorities managing ESI Funds, IPA Funds, Migration and Security Funds.

Managing authorities and Intermediate Bodies, Reponsible Authorities and Delegated Bodies have to put in place effective and proportional risk management measures. Certifying Authorities are obliged to certify completeness, accuracy and veracity of accounts and that expenditure entered in accounts comply with applicable law. Audit Authorities have to ensure that internationally accepted audit standards are applied, and have to issue an annual control report and annual opinion, presenting findings and corrective measures.

Irregularities and fraud on project or programme level can lead to funding withdrawals, repayments and financial corrections. If the lead partner does not succeed in securing repayment of any amount unduly paid as result of an irregularity or fraud, the Member State on whose territory the beneficiary causing the error is located is obliged to reimburse the amount. Therefore, it is crucial for national authorities to implement all measures that prevent, detect and combat irregularities and fraud at any stage of the management of EU Funds.

Target Group

  • Representatives from public authorities in charge of financial management, control and audit of ESI Funds, IPA Funds, Migration and Security Funds, especially from:
    • Managing Authorities
    • Responsible Authorities
    • Certifying Authorities
    • Audit Authorities
    • Intermediate Bodies
    • Delegated Authorities
  • EU Funds experts from regional and local authorities and experts involved in ETC Programme
  • Beneficiaries of EU funded projects, i.e.: Private and public companies, associations, research institutes
  • Public and private banks
  • International, national and local associations and networks
  • Consultants

Topics

Day 1: Errors, Irregularities and Financial Corrections in EU Funds

  • Overview of most common types of errors and irregularities
  • New sources for errors and irregularities, related to the massive EU emergency and recovery packages
  • State aid as a source for irregularities?
  • Simplified Cost Options and irregularities
  • Management verifications – measure to find errors before they become irregularities
  • Treatment of irregularities, reporting and financial corrections
  • When do irregularities lead to recoveries, withdrawals and financial corrections
  • How to detect and handle irregularities
  • How to choose the right type of financial correction and how to calculate the rate of corrections

Day 2: Irregularities and Fraud in EU Funds and Public Procurement & Remedial Actions

  • EU programmes and public procurement
  • Most common procurement errors and irregularities
  • Fraud risks in public procurement
  • Remedial actions for Funds managers

Day 3: Preventing, Detecting and Combating Fraud and Corruption in ESI Funds, IPA Funds, AMIF and ISF – with Elements of Online Version of Anti Fraud and Corruption Game by Jo Kremers:

  • New sources for fraud and corruption related to the enormous EU recovery and health packages
  • The Anti-fraud Cycle: Implementing effective and proportionate anti-fraud measures
  • Conducting fraud risk assessment and risk analysis
  • How to improve your own skills in successful prevention and detection
  • The most important elements / framework of references

Simply send us your cases and questions in advance! We will forward them to our speakers, who will include your issues in the programme and answer them during the training event.


What participants of the previous Lexxion events said:

“I was very satisfied with the course, the content and the speakers. I gained a lot of useful information, which I will transfer to my colleagues and my work.”

“No good practice! Only burdens! … but sometimes (only sometimes!) there is a little sparkle in the dense and overwhelming darkness like this training.”

“Everything was perfect. The topic, the issues tackled, the presenters. I had again the feeling that we are one community. I had private chats with some speakers and they were really very helpful.”

Methodology

The three-day intensive course offers the possibility to meet with experts from EU institutions, Member States as well as the private sector. The different perspectives of our experienced trainers will support you in applying complex rules to your practical day-to-day work. To achieve the best results, a mix of learning methods will be applied in the course.

Our approach combines the three stages of learning to ensure that the participants obtain the best possible understanding of the applied rules:

1) Identification of the main rules and principles,
2) Appreciation of the complexities and limitation of the principles,
3) Application of the rules and principles.

The participants will be actively involved in the course. The sessions will combine presentations, case studies and discussion on practical problems. You will have ample opportunity to present your own issues and discuss them with the speakers and participants from other Member States.

Just send to us your cases and questions in advance! We will forward them to our speakers, who will include your issues in the programme and answer them during the course. All information concerning such problems and cases will be treated confidentially.

Hybrid Course

The hybrid course by Lexxion Publisher is a new combined event format, which takes place in parallel: face-to-face and online. This new event format offers participants and speakers the opportunity to attend the event live on site or online, depending on the current situation, which gives additional flexibility. Our primary goal is to provide our online participants with the same high-quality experience as participants on-the-spot. For this, we place particular emphasis on interaction. This includes virtual networking during coffee breaks, active participation in discussions and the opportunity to ask questions via chat or microphone.

We take care of your wellbeing

  • Regular cleaning of surfaces and sanitary facilities
  • Sufficient ventilation of event room
  • Recommended hand hygiene
  • Possibility to keep distance between all speakers and participants
  • Recommended mouth and nose protection

Course Material – No need to miss anything!

If you are unable to attend the course you may want to order all the presentations shown during the event. The price is € 299,- (excl. of VAT). If interested, please contact Julia Thiemann.

How to Join the Course Online

Zoom is the platform for online participation in this course. In order to join the course online, please check your device compatibility first. 

What do I need in order to join the course online?

  • Speakers, Microphone; Camera is possible, if you would like to be seen during the course
  • A wired connection is strongly recommended.
  • If your internet connection doesn´t work, you can join the course by telephone, using a dial-in number. In this case there might be additional telephone costs.

Minimum system requirements are as follows:

  • Operating System: Windows 7 or later; Mac OS X 10.12 or later, Linux.
  • Browser: The most recently-published versions of Chrome, Firefox, Microsoft Edge, Safari, or Opera.
  • High-speed internet: A consistent, high-speed connection is required. Mobile tethering, hotspots, slow or inconsistent public Wi-Fi networks may create latency when using video conferencing.

How do I join the course online?

  • Choose the computer from which you would like to follow the course.
  • Please install the zoom, if not done yet. Install here.
  • Please test your microphone and camera in advance. For this, follow these instructions.
  • Open the Zoom App, click on “Join a Meeeting”, enter your full name, so that we could recognise you, enter the ID and the Passcode, which we sent you, and wait in the waiting room, until our host will let you in.
  • Alternatively, it is possible to use Zoom through browser or through skype for business. BUT! Some functions are not available in these versions, therefore we highly recommend using the downloaded App.
  • Use your headset and camera.

FAQ for Online Participation

Why do I need to register before the course starts?
Thank you for registering! This not only helps us to communicate with you in regard to technical issues but it
helps you to network with your fellow course participants.

Will the course be recorded?
Please ask the responsible event manager.

Do I need a camera?
It is recommended to have a camera for more comfortable communication with the speakers and other participants.

Do I need a microphone?
Since this is an interactive course, yes.

Do I need to install anything?
Yes, you should install Zoom app here.

Can I ask questions during the course?
Yes, you can ask your questions live by using your microphone. You can speak to all participants at the same time as you may have experienced in Skype.

When can I enter the course I’m attending?
Please enter Zoom 10 minutes before start. Our host will let you in in due time.

May I leave the course and come back later?
Yes, just log in at a later time during the course

May I access via Phone?
Yes, you can. Participating via phone means you can listen only.

Can’t find invitation?
Please check your spam-folder. You should also ask your colleague from the IT department to ‘whitelist’ us. For more details please ask the corresponding event manager, who will be happy to help you.

What are the detailed System requirements?
All requirements can be found here.

I failed the Audio Output System Test – what can I do?
If you are using headphones or external speakers, try unplugging them. Please unmute your device. Test your speakers here to find out if they work.

I would like to participate but I’m waiting for an approval. Can I order a ticket on the day of the course?
Sure. Please message events@lexxion.eu.

My email address has changed – can I still participate?
Sure. Please provide us with your updated email adress, you will then receive a new invitation.

How do I contact the host of the course?
events@lexxion.eu is happy to help you.

Day 1: Wednesday, 29 September | 9:00-22:00

Day 1: Errors, Irregularities and Financial Corrections in EU Funds

08:45

Registration and Welcome Coffee

09:00

Welcome Note by Lexxion and Chair, Introduction
Round

09:30

Most Common Irregularities and New Sources for Irregularities, related to the Massive EU Emergency and Recovery Packages
(incl. 30 minutes coffee break)

  • Definition of an irregularity
  • Difference between error, irregularity and fraud
  • Overview on most common types of irregularities
  • New sources for errors and irregularities, related to the enormous EU recovery packages
  • State aid as a source for irregularities?
  • Simplified cost options and irregularities
  • Role of programme bodies with regard to irregularities
  • How to avoid irregularities?
Simon Hannah ERDF Compliance and Quality Assurance Manager, East of England ERDF Growth Delivery Team, Ministry of Housing, Communities and Local Government, Cambridge
12:00

Effective Management Verifications – Measure to Find Errors before They Become Irregularities

  • The role and obligations of Managing Authorities
  • Regulatory Framework
  • Risk analysis
  • Administrative vs. On the spot verifications
  • Carrying out verifications in practice
  • Sampling
  • Any changes in verification process in 2021-2027?
Simon Hannah ERDF Compliance and Quality Assurance Manager, East of England ERDF Growth Delivery Team, Ministry of Housing, Communities and Local Government, Cambridge
13:00

Lunch break

14:00

Treatment of Irregularities, Reporting and Financial Corrections: Requirements of the Current and Future Programming Periods

  • Legislation and guidance notes for 2014-2020 and expectations for 2021-2027
  • Member States responsibilities
  • When do irregularities lead to recoveries, withdrawals, and financial corrections?
  • Purpose and types of financial corrections
  • How to calculate financial corrections?
  • Pre- and post-payments
  • What accounting records have to be kept?
  • How to treat financial corrections in the annual accounts:
    • Withdrawals and recoveries
    • Annual accounts timeline
    • Worked examples
    • Withdrawal & Recoveries workflows
    • Amounts under going assessment
  • Irrecoverable amounts
Stavri Ttofa Head of the Verifications and Certification Directorate, Treasury of Cyprus
(invited)
15:00

Best Cases on How to Detect and Handle Irregularities

Stavri Ttofa Head of the Verifications and Certification Directorate, Treasury of Cyprus
(invited)
15:30

Coffee break

16:00

How to Choose the Right Type of Financial Correction and How to Calculate the Rate of Corrections

  • Identification of errors and ineligible expenditure
  • How to calculate a correction
  • Financial correction regarding the performance framework and system deficiencies
Stavri Ttofa Head of the Verifications and Certification Directorate, Treasury of Cyprus
(invited)
16:30

End of Day 1

18:00

Boat tour and Common Dinner with all Speakers and Participants
(under necessary hygienic requirements)

Day 2: Thursday, 30 September | 9:00-17:00

Day 2: Irregularities and Fraud in Public Procurement & Remedial Actions against Irregularities and Fraud in EU Funds and PP

09:00

Common Procurement Errors

  • The EU Public Procurement Regime
  • Requirements for EU Funded programmes
  • Regulatory requirements and the application of public procurement to EU Funded programmes
  • Types of breaches and irregularities
  • Key areas of risk: In which areas irregularities occur and why?
Simon Hannah ERDF Compliance and Quality Assurance Manager, East of England ERDF Growth Delivery Team, Ministry of Housing, Communities and Local Government, Cambridge
10:00

Coffee break

10:30

Case Study:
Typical Irregularities and Fraud in the Procurement Cycle

  • Pre-tendering phase
  • Tendering phase
  • Post-award/contracting phase
Simon Hannah ERDF Compliance and Quality Assurance Manager, East of England ERDF Growth Delivery Team, Ministry of Housing, Communities and Local Government, Cambridge
11:30

Remedial Actions against Irregularities and Fraud in EU Funds  and Public Procurement

Simon Hannah ERDF Compliance and Quality Assurance Manager, East of England ERDF Growth Delivery Team, Ministry of Housing, Communities and Local Government, Cambridge
13:00

Lunch break

14:00

Group Work:
Practical Exercises on Remedial Actions against Irregularities and Fraud in ESI Funds and Public Procurement

Simon Hannah ERDF Compliance and Quality Assurance Manager, East of England ERDF Growth Delivery Team, Ministry of Housing, Communities and Local Government, Cambridge
14:45

Coffee break

15:15

Preventing, Detecting and Combating Fraud and Corruption in ESI Funds, AMIF/ISF and IPA Funds – with Elements of Online Anti-Fraud and  Corruption Game by Jo Kremers

15:15

Fraud and Corruption in EU Funds 

  • New sources for fraud and corruption, related to the massive EU emergency and recovery packages
  • An “Alert on Fraud and Corruption” (BP)
  • Identifying risks
  • Risk areas (public procurement, HR, tax)
Jo Kremers Former Senior Audit Manager, Ministry of Finance, The Hague
17:30

End of Day 2

Day 3: Friday, 1 October | 9:00-16:00

Day 3: Preventing, Detecting and Combating Fraud and Corruption in ESI Funds, AMIF/ISF and IPA Funds – with Elements of
Anti-Fraud and Corruption Game by Jo Kremers (Continuation of the previous day)

the presentation by Jo will be partly based on his 2021 versions of his Fraud and Corruption Games EU Funds; Game 1 and Game 2“.
These 2 Games are both awarded by the European Commission in May 2021 as a Good Practice in Anti-Fraud and Corruption.
They are mentioned and described in the EC/EU Anti-Fraud Knowledge Centre, that has been launched by the Commission on May 27th 2021.

  • Game 1 Basics in Anti-Fraud and Corruption 2021
  • Game 2 Advanced Level Anti-Fraud and Corruption 2021
  • Game 3 ( On-the Spot in The Netherlands; Maastricht) received the same award in May.
09:00

Conducting Fraud Risk Assessment and Risk Analysis

  • Threats inside and outside the organisation
  • Identifying risks
  • New risks of fraud connected with the EU recovery and health packages
  • Risks of corruption, bribery, manipulation, non-integrity
  • How to control those risks?
  • Analysing the risks: Identifying the risk cases
  • Which methods and procedures can be implemented for prevention?
  • How to apply risk rating in the control activities?
  • How to design, implement and incorporate a culture of integrity effective anti-fraud policies, deterrence techniques and vigilance systems
  • IT tool (ARACHNE)
  • Fraud and Corruption, Lessons learned out of COVID19 pandemic
Jo Kremers Former Senior Audit Manager, Ministry of Finance, The Hague
10:15

Coffee break

10:45

The Anti-fraud Cycle: Implementing Effective and Proportionate Anti-fraud Measures

  • Preventive, detective, corrective measures
  • The most important fraud symbols and how to use these, also in times of crisis
  • How to make use of them to recognise cases of fraud and corruption
Jo Kremers Former Senior Audit Manager, Ministry of Finance, The Hague
12:00

Prevention of Fraud & Corruption

  • The most important instruments, methods, standards, (new) techniques and sources
  • What are red flags and signals for fraud?
  • Which methods and procedures can be implemented for detection and correction?
  • Fraud hotlines and helpdesks:
  • Critical success factors, financing of hotlines, successful cases
Jo Kremers Former Senior Audit Manager, Ministry of Finance, The Hague
13:00

Lunch

14:00

Live Demonstrations(including coffee break):
Exercises on How to Use Innovative and Sophisticated (Audit) Software as part of

  • selection of operations
  • management verifications
  • effective anti fraud measures
  • system audit
  • audits on operations

For these exercises, you will need your computers/laptops. Our expert will show you different IT tools, for example how possible electronic manipulations can be detected, how plagiarism can be detected with a special software, how to make use of Open Source Intelligence, in times we can’t visit projects (COVID19), as well as many other very useful IT tools.

Jo Kremers Former Senior Audit Manager, Ministry of Finance, The Hague
16:00

End of the Summer Course

Speakers

Simon Hannah
ERDF Compliance and Quality Assurance Manager, East of England ERDF Growth Delivery Team, Ministry of Housing, Communities and Local Government, Cambridge

More info
Stavri Ttofa
Head of the Verifications and Certification Directorate, Treasury of Cyprus

More info
Jo Kremers
Former Senior Audit Manager, Ministry of Finance, The Hague

More info

Venue

Exclusive Venue in the Centre of Amsterdam

n/a
Amsterdam, Netherlands
Phone
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Online-Registration

Intensive Hybrid Course | 29.09.2021 - 01.10.2021 | Amsterdam | Language: English

Do you have any COVID-19 related questions? We are happy to help!
Please contact us via e-mail events@lexxion.eu or call us at +49 30 81 45 06 0.

Participation fees for participation face-to-face in Amsterdam:
Reduced fee for public authorities and full-time academics: € 2.230,-(excl. VAT)
Regular fee: € 2.630,- (excl. VAT)

Participation fees for online participation:
Reduced fee for public authorities and full-time academics: € 1.490,- (excl. VAT)
Regular fee: € 1.890,- (excl. VAT)

21% VAT (Netherlands) will be added. For online participation the following applies additionally: Customers from other EU countries with a valid VAT ID number will receive an invoice without VAT (reverse charge).

Seating limit
The number of participants in Amsterdam is limited.

Where do you want to participate?
Ticket Type Price Spaces
Irregularities and Fraud in EU Funds and Public Procurement: Experience from ESI Funds, AMIF/ISF/BMVI and IPA Funds | Amsterdam
Regular fee / Reguläre Teilnahmegebühr
€2.630,00
Irregularities and Fraud in EU Funds and Public Procurement: Experience from ESI Funds, AMIF/ISF/BMVI and IPA Funds | Amsterdam
Reduced fee for public authorities / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde
€2.230,00
Irregularities and Fraud in EU Funds and Public Procurement: Experience from ESI Funds, AMIF/ISF/BMVI and IPA Funds | online
Regular fee / Reguläre Teilnahmegebühr
€1.890,00
Irregularities and Fraud in EU Funds and Public Procurement: Experience from ESI Funds, AMIF/ISF/BMVI and IPA Funds | online
Reduced fee for public authorities / Reduzierte Teilnahmegebühr für Angehörige einer Hochschule/Behörde
€1.490,00










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